Case Administrator

United States District Court for the Southern District of Illinois; East St. Louis (IL); On-site; USD 46,000 - 82,000; Full time

Job summary

The United States District Court for the Southern District of Illinois is seeking a full-time permanent Case Administrator for the East St. Louis Clerks Office.

The Case Administrator will manage case information and oversee progression from opening to final disposition in accordance with court rules and internal controls. Responsibilities include welcoming the public at intake, processing information in the automated docket, reviewing pleadings for compliance, monitoring due dates, and

Qualifications

• One year of specialized clerical or administrative experience.
• Experience applying a body of rules and using automated software for data entry or report generation.
• Federal court familiarity or experience preferred.

Responsibilities

• Greets the public, the bar, and court agencies at the intake counter and routes inquiries.
• Maintains the official case events summary in the automated docket from opening to final disposition.
• Reviews pleadings for compliance with court rules and enters information into the case management system.
• Prepares procedural documents, monitors due dates, and responds to inquiries from chambers, staff, counsel, and the public.
• Performs disposition tasks to close cases upon receipt of terminating documents and ensures data integrity.

Skills

Specialized experience

Job description

POSITION SUMMARY

The United States District Court for the Southern District of Illinois is seeking a full-time permanent case administrator for the East St. Louis Clerks Office. The case administrator is responsible for maintaining and processing case information and managing the progression of cases from opening to final disposition in accordance with approved internal controls, procedures, and rules. Incumbent performs customer service and cashier duties for the purpose of providing procedural information and collecting court fees. Incumbent reports to the Operations Manager. POSITION: Case Administrator
VACANCY NUMBER: 2026-12
LOCATION: East St. Louis, Illinois
SALARY RANGE: CL 24 to CL 25 ($45,835 to $82,301), depending on qualifications*
DATE POSTED: September 8, 2026
CLOSING DATE: September 29, 2026, at 4:00 PM CT **
Salary set based on qualifications, experience, and pay setting rules per Guide to Judiciary Policy.
Position is promotion eligible up to CL 26 without further advertisement or competition.
** Application packets will be reviewed upon receipt, and interviews may be held as well as a candidate selected, prior to the closing date of this announcement.

SUMMARY OF REPRESENTATIVE DUTIES AND RESPONSIBILITIES

The case administrator greets members of the public, bar, and other court agencies at the intake counter,
and answers, responds, and routes incoming telephone calls. The case administrator receives and
processes case information and maintains the official case events summary on the automated court
docket from opening to final disposition. The case administrator is responsible for reviewing pleadings to
ensure compliance with the Courts rules, entering information accurately into the automated case
management system, preparing procedural documents, monitoring due dates, and responding to
inquiries from chambers, court staff, counsel, and the public as well as performing disposition tasks to
close cases upon receipt of terminating documents. The case administrator will ensure the integrity and
quality of the case-related database. Other administrative duties as assigned also may be performed.

MINIMUM QUALIFICATIONS

Applicant must have one year of specialized experience. Specialized experience is progressively
responsible clerical or administrative experience requiring the regular and recurring application of clerical
procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws and
involve the routine use of specialized terminology and automated software and equipment for word
processing, data entry, or report generation. Such experience is commonly encountered in law firms,
legal counsel offices, banking and credit firms, educational institutions, social service organizations,
insurance companies, real estate and title offices, and corporate headquarters or human
resources/payroll operations. Education may not be substituted for the specialized experience.

COURT PREFERRED SKILLS

Experience in the federal judicial system and/or with electronic case filing systems. Knowledge of legal
terminology and processes. Excellent verbal and written communication and clerical skills. Excellent
interpersonal skills. Solid computer skills. Ability to work as part of a team and provide excellent customer
service.

BENEFITS

Judiciary employees serve under excepted appointments (not civil service). Excepted appointments are
at will and can be terminated with or without cause. Federal benefits include paid vacation and sick leave,
paid holidays, and retirement benefits. Optional benefits include health insurance, life insurance, flexible
spending accounts for health and dependent care, dental and vision insurance, and a tax-deferred
savings plan. For more detailed information about federal judiciary benefits, please visit the United States
Courts website at https://www.uscourts.gov/careers/benefits. This position is subject to mandatory
electronic fund transfer (direct deposit) participation for payment of net pay.

BACKGROUND INVESTIGATION REQUIREMENTS

The selectee for this position is subject to a criminal record check and satisfactory adjudication to be
eligible for employment. Candidates will not be asked about their criminal history prior to receiving a
tentative offer of employment. Candidates completing the AO 78 Employment Application are not
required to complete questions 18-20 regarding criminal history. Criminal history is not in itself
disqualifying. All available information, past and present, favorable and unfavorable, about the reliability
and trustworthiness of an individual will be considered when making an employment suitability
determination. Providing false and/or misleading information may be grounds for removal from the
application and selection process as well as disciplinary action if discovered after an individuals date of
hire. For more information, click here.

APPLICATION AND ADJUDICATION

Applicants must be United States citizens or eligible to work in the United States. Selection will be consistent with the federal judiciarys policy to provide equal employment opportunity and to promote and facilitate diversity, equity, and inclusion in its workforce. Applicants selected for interviews must travel at their own expense, and relocation expenses will not be reimbursed. The Court provides reasonable accommodation to applicants with disabilities on a case-by-case basis for any part of the application or hiring process. Please contact Human Resources at [phone] with any reasonable accommodation requests. The Court reserves the right to modify the conditions of this job announcement or to withdraw the announcement, any of which may occur without prior written or other notice. If a similar position opens within 90 days of the closing date of this announcement, applicants under this announcement will be considered without further advertisement and competition. Employees are required to adhere to a Code of Conduct, which is available to applicants for review upon request.

COURTS MISSION

Our mission is to resolve judicial matters fairly and justly in a manner that will uphold and defend the Constitution of the United States. We are committed to doing so through communication and education in order to ensure respect for the Court. We work to resolve disputes in a timely and efficient manner to promote the publics confidence and trust in the Judiciary of the United States and to protect individual rights and liberties through law.

CLERKS OFFICES MISSION

The mission of the Clerks Office is to provide administrative and case management support to the district court, members of the bar, the public, and all government agencies in a professional, timely, and efficient manner. Through teamwork, we perform our duties with courtesy, respect, equality, and fairness, thereby promoting public trust and confidence in the judicial system. Success is linked to commitment, and we are committed to excellence.

EQUAL OPPORTUNITY EMPLOYER

THE UNITED STATES DISTRICTCOURT FOR THE SOUTHERN DISTRICT OF ILLINOIS IS AN EQUAL OPPORTUNITY EMPLOYER.

Salary/Compensation: $45,835 - $82,301 per year