Courtroom Deputy

United States Courts; Louisville (KY); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Paid vacation

Paid sick leave

13 paid holidays per year

Federal Employees Retirement System

Thrift Savings Plan

On-site Federal Fitness Center

Pre-tax accounts (FSAs, Health/HSA)

Job summary

The U.S. District Court for the Western District of Kentucky in Louisville invites applications for a Courtroom Deputy to support Judge Claria Horn Boom and Judge Charles R. Simpson, III.

The role focuses on managing calendars, preparing minute entries, drafting and docketing orders, and ensuring courtroom procedures run smoothly. Responsibilities include coordinating hearings, trials, and conferences; handling exhibits and electronic presentation equipment; serving as a liaison with court staff

Qualifications

• High school graduate or equivalent required; some college preferred.
• Bachelor's degree from an accredited institution preferred.
• Three years of work experience required; specialized experience preferred for higher level placement.
• Specialized experience includes clerical/legal duties applying rules and using legal terminology.

Responsibilities

• Manage judge's caseload by calendaring and regulating movements of cases.
• Attend court sessions and manage exhibits and courtroom technology.
• Prepare minute entries, judgments, and orders for review and signature.
• Draft and docket orders; ensure records and references are available for judges and counsel.
• Act as liaison between Clerk's Office, the bar, and the judge to ensure proceedings run smoothly.

Skills

Organizational skills

Oral and written communication

Legal terminology

Automated systems

Deadline-driven

Education

High school diploma or equivalent

Bachelor's degree preferred

Job description

Overview of the Position The U.S. District Court for the Western District of Kentucky is accepting applications for a Courtroom Deputy position in Louisville.

This position is located in the Clerk’s Office of the U.S. District Court in Louisville, Kentucky, and will provide support to U.S. District Judge Claria Horn Boom and Senior U.S. District Judge Charles R. Simpson, III. The Courtroom Deputy manages the judges' caseloads and provides courtroom and other assistance through management of court calendars, attending court proceedings, recording pertinent results for minutes, and drafting and docketing orders.

Representative Duties:

• Manage judge’s caseload by calendaring and regulating the movement of applicable cases. Monitor thefiling of pertinent documents and timely responses to judicial orders. Set dates and times for hearings, trials, and conferences. Keep judges and immediate chambers staff informed of case progress or impending changes. Inform jury clerk of upcoming trials, needs for jurors, etc.
• Attend court sessions and conferences as needed. Manage and organize exhibits used in court proceedings, including setting up and troubleshooting electronic evidence presentation systems. Attend court sessions and conferences. Assist with the orderly flow of proceedings including, but not limited to, setting up the courtroom, ensuring all courtroom technology is operational and available. Serve as liaison with court personnel and members of the bar on issues related to courtroom technology.
• Assure the presence of all necessary participants, assist with the selection of juries, and manage exhibits. Take notes of proceedings, rulings, notices and prepare minute entries electronically. Prepare judgments and other orders for judge’s review and signature.
• Make summary entries of documents and proceedings on the docket. Prepare and transmit to appropriate parties such items as: notices, judgments, and orders. Review information relating to pending cases to ensure all records and reference materials are available for use by the judge and counsel.
• Act as liaison between the clerk's office, the bar, and the judge to ensure that casesproceedsmoothly and efficiently. Serve as a primary source of information on scheduling conferences,hearings, trials, and other case processes.
• Ensure courtroom technology equipment is set up and in working order to recordcourtproceedings. May perform case management duties and/or provide assistanceto employees performing case management duties and administrative tasks as needed.
• Provide general administrative support to chambers
• Perform other duties as assigned to support the Court and the Clerk's Office

Qualifications

The applicant must be a high school graduate or equivalent. A bachelor's degree from an accredited college or university is preferred. Applicant must have minimum of three years of work experience. At least one of the three years must qualify as specialized experience as set forth below. For placement at the 27 level, at least two of the three years must qualify as specialized experience as set forth below. Educational substitutions for general work experience may apply on a year-for-year basis.

General Experience

General Experience is progressively responsible clerical, office, or other work that indicates the possession of, or the ability to acquire, the particular knowledge and skills needed to perform the duties of the position.

Specialized Experience

Specialized Experience is progressively responsible clerical, administrative, or legal experience that demonstrates the ability to understand and apply rules, regulations, directives, or laws to case management duties. Specialized experience also involves the routine use of legal terminology as well as automated software and equipment for word processing, data entry, or report generation.

Candidate must also demonstrate:

• Excellent organizational skill and experience handling multiple tasks and projects
• Superior oral and written communication skills as well as a high level of attention to detail
• Knowledge of legal terminology and processes
• Demonstrated ability to work with a variety of automated systems
• Ability to work with strict deadlines in a fast-paced environment
• 13 days paid vacation per year for the first three years of full-time employment. Thereafter, 20 to 26 days per year dependent upon length of federal service.
• 13 days of paid sick leave per year (unlimited accumulation)
• A minimum of 11 paid holidays per year
• Federal Employees Retirement System and Thrift Savings Plan
• Credit for prior federal government service
• Employee Assistance Program
• On-site Federal Fitness Center
• Optional Health, Dental, Vision, and Life Insurance Programs
• Optional Flexible Spending, Health Savings, and other Pre-tax Accounts for Health Care, Childcare, Vision and Dental, and Commuter and Parking Expenses

• Employees of the U.S. District Court are not covered by the Office of Personnel Management’s civil service classification system or regulations and are considered "at will" employees
• Applicant must be a U.S. citizen or a person who owes allegiance to the United States or is in the U.S. under certain legal status and actively seeking citizenship. Learn more about citizenship requirements here .
• As a condition of employment, an FBI Background Investigation is required
• Electronic Funds Transfer (EFT) for payroll deposit is required
• Occasional travel within the district may be required
• Only the most qualified applicants will be interviewed
• We will not pay relocation or interview travel expenses
• The Court reserves the right to withdraw or to modify the conditions of this job announcement, or to fill the position earlier than the closing date, any of which actions may occur without written notice

The federal Judiciary is an Equal Employment Opportunity employer.