Case Administrator

U.S. District Court, District of Oregon; Eugene (OR); On-site; USD 52,000 - 70,000; Full time

Job summary

The U.S. District Court, District of Oregon, is seeking a Case Administrator in the Eugene Division to manage civil and criminal case progression from opening to disposition. This role handles docketing, notices, and administrative tasks within a busy case-management environment.

Responsibilities include reviewing filings for compliance, maintaining records, generating reports, and supporting courtroom operations. Prior experience in a legal setting and strong communication are highly valued.

Qualifications

• High school diploma or equivalent required and one year of specialized experience.
• Bachelor's degree preferred; CM/ECF experience is highly desirable.
• Specialized clerical experience using standard office software and case filing practices.

Responsibilities

• Assist customers by phone and in person while ensuring accuracy of case records.
• Review incoming documents for compliance with rules and court requirements; collect fees as needed.
• Maintain official case records from opening to final disposition and docket accordingly.
• Prepare monthly/quarterly statistical reports and assist in reporting to the Administrative Office.
• Docket orders, pleadings, judgments, and minutes; backup courtroom deputy duties as needed.
• Support jury activities including summons, deferrals, attendance, and travel documentation.
• Handle financial duties including payments, reconciliations, and deposits.
• Occasional travel to other divisions may be required.

Skills

Typing

Proofreading

Communication

Prioritization

Interpersonal skills

Education

High school diploma or equivalent

Bachelor's degree from an accredited college or university

Tools

CM/ECF

Job description

The Clerk's Office of the United States District Court for the District of Oregon is now accepting applications for the position of Case Administrator in the Eugene Division. As a member of the case management team, the Case Administrator manages the progression of civil and criminal cases and related proceedings from opening to final disposition. The incumbent performs docketing, monitors the completion of the required procedural steps, and performs the necessary noticing and administrative and clerical tasks.

Representative Duties

Responsibilities of this position may include but are not limited to the following:

• Provides assistance and support to customers over the phone and in person. Monitors the quality and completeness of official case records to ensure compliance with rules, regulations, and policies.
• Receives and reviews incoming documents to determine conformity with appropriate rules, practices, and court requirements. Collects appropriate fees. Assures proper assignment of case numbers and random assignment of cases to judges.
• Maintains accuracy of official case records from opening to final disposition. Reviews the quality of electronically filed documents by court users, the bar, and unrepresented parties, ensuring that all orders and automated entries are appropriately and accurately docketed. Monitors proper access to records and provides notice to parties as required by law.
• Prepares and distributes monthly and quarterly statistical reports. Assists in the accurate statistical reporting requirements of the Administrative Office.
• Performs edits and corrective actions to ensure accuracy of data, files, and records. Archives records.
• Dockets orders, pleadings, judgments, and minutes of proceedings as directed by local court policy utilizing applicable automated systems.
• Serves as a backup courtroom deputy as needed. Coordinates hearings with parties, court staff, and law enforcement, sets up and operates courtroom technology, and dockets minutes of proceedings and other documents received at hearings.
• Assists jury staff with jury and grand jury activities including issuing summons, processing requests for deferral and excusal, check-in and orientation, taking attendance, and collecting travel documentation.
• Financial administration duties, including taking payments, reconciling collections, and preparing deposits.
• Occasional travel to other divisions may be required.

QUALIFICATIONS

Minimum Qualifications

Candidates must have a high school diploma or equivalent and one year of specialized experience.

Desired Qualifications

Bachelor's degree from an accredited college or university. Experience in a legal setting, and CM/ECF (Case Management/Electronic Case Filing) experience is highly desirable.

Specialized Experience

Progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws and involve the routine use of specialized terminology and automated software and equipment for word processing, data entry or report generation. Such experience is commonly encountered in law firms, legal counsel offices, banking and credit firms, educational institutions, social service organizations, insurance companies, real estate and title offices, and corporate headquarters or human resources/payroll operations.

Candidates must also demonstrate

• A consistent past employment record;
• Experience in dealing with routine and complex assignments;
• Excellent typing and proofreading skills;
• A demonstrated ability to think through, analyze, and interpret written communications;
• Ability to prioritize tasks and work assignments;
• Superior oral and written communication skills;
• Strong interpersonal skills; and
• A professional demeanor and appearance appropriate for a law or professional office environment.

The Court provides reasonable accommodation to applicants with disabilities. If you need reasonable accommodation for any part of the application or hiring process, please notify the Human Resources Division of the Clerk's Office at 503-326-8165. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.