Care Management Administrative Assistant

AdventHealth; Tampa (FL); On-site; USD 54,071,000 - 86,506,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Disability Insurance

Paid Time Off

403(b) Retirement Plan

Parental Leave

Career Development

Well-being Resources

Mental Health Support

Pet Benefits

Job summary

AdventHealth is seeking an organized and professional administrative assistant to support executives in Tampa, FL. You will manage calendars, arrange meetings, travel, and prepare reports with a focus on accuracy and confidentiality.

Proficiency in Microsoft Office, strong communication, and the ability to multitask in a fast-paced healthcare setting are essential. This role is full-time, on-site, and offers comprehensive benefits including day-one coverage and retirement plans.

Qualifications

• High school diploma or equivalent is required.
• Associate degree is preferred.

Responsibilities

• Coordinate logistics for meetings, including agenda, facilities, catering, accommodations, and technical equipment.
• Prepare, edit, and distribute reports, agendas, meeting minutes, and organizational charts.
• Schedule and maintain leaders' calendars; manage Outlook updates.

Skills

Communication

Time management

Multitasking

Interpersonal skills

Confidentiality

Teamwork

Problem solving

English proficiency

Education

High School Diploma or equivalent

Associate degree preferred

Tools

Microsoft Office Suite

Job description

Our promise to you

Joining AdventHealth is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.

All the benefits and perks you need for you and your family

• Benefits from Day One: Medical, Dental, Vision Insurance, Life Insurance, Disability Insurance
• Paid Time Off from Day One
• 403-B Retirement Plan
• 4 Weeks 100% Paid Parental Leave
• Career Development
• Whole Person Well-being Resources
• Mental Health Resources and Support
• Pet Benefits

Schedule: Full time

Shift: Day (United States of America)

Address: 7171 N DALE MABRY HWY

City: TAMPA

State: Florida

Postal Code: 33614

Job Description

Provides logistics for meetings, including agenda, facilities, catering, accommodations, and technical equipment. Organizes reoccuring conference calls Prepares, edits, and distributes reports, agendas, letters, meeting minutes, organizational charts, and other documents. Ensures all correspondence and documents have a professional appearance with correct grammar, punctuation, and spelling. Makes travel arrangements for assigned leaders and coordinates schedules. Completes expense reports in a timely manner and ensures they are processed by accounting. Manages difficult and demanding situations with tact and calmness while promoting peaceful resolutions. Communicates professionally with staff, leadership, outside callers, and visitors. Directs incoming communications according to director’s schedule and priorities. Other duties as assigned. Schedules and maintains assigned leaders' calendars and updates Outlook with current information. Manages daily mail pick-up and distribution, package shipments, and certified mail, tracking all requests electronically. Maintains department inventory of office supplies and equipment, including purchase orders and check requests.

Knowledge, Skills, and Abilities

• Demonstrates ability to communicate by reading, writing legibly, speaking, and comprehending English effectively to carry out job requirements
• Proficient with Microsoft Office, including Outlook, Excel, PowerPoint, and Word
• Demonstrates strong interpersonal skills by effectively communicating with all levels of management, staff, outside vendors, and patients
• Exhibits effective time management and organizational skills with a strong emphasis on attention to detail and the ability to multitask
• Ability to remain calm under pressure and adapt to new situations and responsibilities
• Demonstrates problem-solving skills, including the ability to effectively solve problems in complex situations
• Familiarity with Electronic Medical/Health Records preferred; proficiency in medical terminology also [Preferred]
• Ability to work independently or in a team environment, demonstrating flexibility in work patterns
• Displays professional interactions with all levels of internal and external customers
• Must possess basic computer navigation skills and the ability to use technologies needed to perform job duties
• Knowledge and skills necessary to address age-appropriate considerations relating to the communication and safety needs of the patient populations served
• Strong math skills with an ability to understand and work with spreadsheets [Preferred]
• Excellent verbal and written communication skills, with the ability to effectively communicate in oral and written form and create positive interpersonal relationships
• Knowledge of intermediate to advanced application of Microsoft Office Suite and patient database systems
• Ability to deal with data of a sensitive and confidential nature and maintain confidentiality

Education

• Associate [Preferred
• High School Grad or Equiv [Required]

Work Experience

• 1+ healthcare experience [Preferred
• 1+ secretarial experience [Required]

Licenses and Certifications

• Cardiopulmonary Resuscitation (CPR)[Preferred]

Physical Requirements

(Please click the link below to view work requirements)

Physical Requirements - https://tinyurl.com/23km2677

Pay Range

$18.87 - $30.19

Background Screening Requirement (Florida Law)

Certain positions are subject to Florida Level 2 background screening, including fingerprinting, as required by state law.

Applicants may review general information about Florida’s background screening requirements at the Florida Care Provider Background Screening Clearinghouse: https://info.flclearinghouse.com/

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.