Care Management Admin Assistant - Day Shift, Growth

adventhealth; Kansas; On-site; USD 24,796 - 39,950; Full time

Benefits offered by this job

Benefits from Day One: Medical, Dental

Paid Time Off from Day One

403-B Retirement Plan

4 Weeks 100% Paid Parental Leave

Career Development

Whole Person Well-being Resources

Mental Health Resources and Support

Pet Benefits

Job summary

AdventHealth Shawnee Mission in Shawnee Mission, KS, is seeking a Care Management Administrative Assistant to support the daily operations of the Care Management team with exceptional administrative coordination and customer service.

The role emphasizes organization, discretion, and initiative to manage multiple priorities while maintaining confidentiality in a fast-paced healthcare environment. Join us to contribute to efficient workflows and a collaborative team focused on whole-person care.

Qualifications

• High School Diploma or GED required.
• Associate Degree preferred.
• Technical or Vocational School training preferred.

Responsibilities

• Provide administrative and clerical support to Care Management leadership and team members.
• Manage correspondence, appointments, calendars, meetings, agendas, minutes, and general departmental communication.
• Maintain accurate and organized filing systems, record-keeping systems, and workflow processes.
• Prepare, print, distribute, and track annual performance evaluations and other departmental forms.
• Assist with payroll maintenance and follow-up on forms to ensure timely return.
• Support department mail processing, supply ordering, and general office organization.
• Coordinate meeting room setup, catering, data tabulation, and preparation of presentations and related documents.
• Create clear, accurate, and professionally formatted documents, reports, and correspondence.
• Use sound judgment and initiative to handle routine administrative matters in the absence of leadership when appropriate.
• Support departmental workflow by anticipating needs, researching questions, and conserving leadership time.
• Assist in improving and streamlining department processes to promote efficiency and quality.
• Maintain confidentiality of leader files, personnel records, quality and risk management records, and medical records.
• Communicate courteously and effectively with leaders, staff, patients, families, and internal customers.
• Adjust priorities and manage workload effectively to meet deadlines for routine and special projects.
• Perform other duties as assigned.

Skills

Interpersonal skills

Verbal communication

Written communication

Discretion

Organizational skills

Multitasking

Confidentiality

Proofreading

Document preparation

Office software

Education

High School Diploma or GED

Associate Degree

Technical or Vocational Training

Tools

Office software

Job description

AdventHealth Shawnee Mission in Shawnee Mission, KS, is seeking a Care Management Administrative Assistant to support the daily operations of the Care Management team with exceptional administrative coordination and customer service.

The role emphasizes organization, discretion, and initiative to manage multiple priorities while maintaining confidentiality in a fast-paced healthcare environment. Join us to contribute to efficient workflows and a collaborative team focused on whole-person care.