Care Coordinator Specialist, Full-time

careers-dartmouth-hitchcock; Hartford (VT); On-site; USD 55,000 - 75,000; Full time

Job summary

Dartmouth Health Home Care is seeking a Care Coordination Specialist to guide referrals from receipt to start of care, coordinating orders, documentation, and authorizations. You will act as the central hub between sales, intake, scheduling and clinical teams, ensuring readiness and timely activation of services with a focus on accuracy and patient experience.

In this role you will build strong communications with patients, families, pharmacies and providers, manage SOC paperwork, and support

Qualifications

• Bachelor’s degree preferred; each year of approved experience may be substituted for one year of education.
• Three to four years of experience in a home health agency, healthcare coordination, or a related role preferred.
• Demonstrated ability to work in a fast-paced, multidisciplinary environment with competing priorities.
• Excellent communication skills for interacting with patients, families, referral partners, and clinical teams.
• Strong organizational and multitasking abilities with high attention to detail.
• Proficiency with electronic health records, referral management systems, and general computer applications.

Responsibilities

• Leads the end-to-end referral process by obtaining necessary orders, documentation, authorizations, and ensuring each referral progresses efficiently into a start of care (SOC).
• Develops and maintains ongoing communication with patients, families, pharmacies, providers, and the care team to ensure timely responses and coordinated care.
• Manages all SOC paperwork, documentation, and recordkeeping to maintain full regulatory and home health compliance.
• Champions the scheduling workflow by coordinating with PODs according to the POD charter, managing provider calendars, and adjusting schedules to optimize patient care and provider efficiency.
• Collaborates with audit and compliance teams, identifying gaps, resolving exceptions, and supporting corrective actions as needed.
• Manages operational workflows, referral queues, and documentation accuracy while providing education and guidance to patients and families throughout the coordination process.
• Ensures high-quality, service-oriented interactions with families, referral sources, and partners, focusing on referral conversion, readiness, and an exceptional customer experience.

Skills

Excellent communication skills

Strong organizational abilities

Multitasking abilities

EHR proficiency

Education

Bachelor’s degree preferred

Tools

Electronic Health Records (EHR) systems

Referral management systems

Job description

Overview

Care Coordination Specialist

Full-time, days

Why work as a Care Coordination Specialist at the Dartmouth Health Home Care?

• You experience satisfying and challenging work that makes a difference, every day.
• You really get to know your patients and become an integral part of their care team.
• You are provided broad independence but are also part of a cohesive interdisciplinary team.
• You get to be an important part of the community where you live.
• You have a work/life balance that can match the flexibility you need.

Benefits include:

• Employee Referral Bonuses
• Clinical CEUs
• Online LinkedIn Learning
• Generous paid time off and holidays
• Extensive health, dental, and lifestyle benefits that come with being part of the renowned Dartmouth Health system

Locations:

• Upper Valley and surrounding areas

Dartmouth Health Home Care covers more than 70 towns delivering superior nursing, rehabilitation, hospice, and personal care services with proven effectiveness, integrity, and compassion. Our only goal is to help the people in our communities. When you join the Dartmouth Health Home Care, you’ll become part of a dedicated team delivering outstanding home health and hospice services that enrich the lives of the people we serve.

We would love to meet you and tell you more about this engaging and fulfilling part of our healthcare delivery system. Our Hiring Managers can explain the different roles, our service area, the unique aspects of home and hospice care, and the many benefits we can offer your career and personal life.

Responsibilities

The Care Coordination Specialist is a key contributor within the Home Healthcare Care Coordination model, ensuring that each referral moves efficiently from receipt to a completed start of care (SOC). This role drives throughput by coordinating all referral components—orders, documentation, authorizations, scheduling, and communication—serving as the operational hub between sales, intake, scheduling, and clinical teams. The Care Coordination Specialist uses critical thinking, prioritization, and communication expertise to deliver a seamless experience for patients, families, and referring partners. This position operates as a care logistics specialist, ensuring readiness, accuracy, and timely activation of services rather than functioning as a transactional data processor.

• Leads the end-to-end referral process by obtaining necessary orders, documentation, authorizations, and ensuring each referral progresses efficiently into a start of care (SOC).
• Develops and maintains ongoing communication with patients, families, pharmacies, providers, and the care team to ensure timely responses and coordinated care.
• Manages all SOC paperwork, documentation, and recordkeeping to maintain full regulatory and home health compliance.
• Champions the scheduling workflow by coordinating with PODs according to the POD charter, managing provider calendars, and adjusting schedules to optimize patient care and provider efficiency.
• Collaborates with audit and compliance teams, identifying gaps, resolving exceptions, and supporting corrective actions as needed.
• Manages operational workflows, referral queues, and documentation accuracy while providing education and guidance to patients and families throughout the coordination process.
• Ensures high-quality, service-oriented interactions with families, referral sources, and partners, focusing on referral conversion, readiness, and an exceptional customer experience.

This job description is not meant to be exhaustive and may be modified as needed. Employees may be assigned other related duties to meet organizational needs.

Qualifications

REQUIRED QUALIFICATIONS

• Bachelor’s degree preferred; each year of approved experience may be substituted for one year of education.
• Three to four years of experience in a home health agency, healthcare coordination, or a related role preferred. Each year of approved formal education may be substituted for one year of work experience.
• Demonstrated ability to work in a fast-paced, multidisciplinary environment with competing priorities.
• Excellent communication skills for interacting with patients, families, referral partners, and clinical teams.
• Strong organizational and multitasking abilities with high attention to detail.
• Proficiency with electronic health records, referral management systems, and general computer applications.

PREFERRED QUALIFICATIONS

• Scheduling experience strongly preferred.

Required Licensure/Certifications

• None