Care Coordinator & Office Assistant — Growth & Bonus

Qualicare; Montgomery Township (NJ); On-site; USD 22,041 - 30,307; Part time

Benefits offered by this job

Bonus based on performance

Opportunity for advancement

Training & development

Job summary

Qualicare Home Care is hiring a part-time Care Coordinator/Office Assistant to support daily operations in Skillman, NJ. The role focuses on client coordination, caregiver onboarding, compliance, scheduling, and general office tasks. Schedule is Monday–Friday, 10:00 AM – 3:00 PM, totaling 25 hours per week.

Growth potential into an Office Manager role exists as the agency expands. Ideal candidates are organized, people-oriented, with strong communication skills, and proficient in Excel and Word.

Qualifications

• Valid driver’s license and reliable transportation.
• Strong organizational and communication skills.
• Proficiency with Microsoft Excel, Word, and general office technology.
• Comfortable learning new systems and technology.

Responsibilities

• Attend client assessments with the nurse when needed.
• Engage with clients and families to ensure a positive onboarding experience.
• Assist with caregiver-client coordination and communication.
• Support follow-ups with clients and caregivers.
• Conduct caregiver onboarding presentations for new hires.
• Ensure caregivers understand company policies, expectations, and procedures.
• Organize and support caregiver engagement activities and appreciation events.
• Maintain positive relationships with caregivers to support retention and engagement.
• Complete I-9 verification for new hires.
• Maintain employee files and ensure they are organized and audit-ready.
• Ensure required documentation is properly completed and stored.
• Assist with onboarding paperwork for caregivers.
• Assist with caregiver recruitment activities including: Posting job listings, Screening candidates, Scheduling interviews, Candidate follow-ups.
• Assist with caregiver scheduling and shift coordination.
• Help manage schedule changes and coverage needs.
• Support general office administrative tasks.
• Maintain organized records and spreadsheets.
• Attend community events or outreach activities when needed.
• Represent the agency professionally in the community.
• Support day-to-day administrative tasks.
• Assist with operational coordination to keep the office running smoothly.
• Help manage office responsibilities so leadership can focus on marketing and growth.

Skills

Organizational skills

Communication

Microsoft Excel

Microsoft Word

Office technology

Job description

Qualicare Home Care is hiring a part-time Care Coordinator/Office Assistant to support daily operations in Skillman, NJ. The role focuses on client coordination, caregiver onboarding, compliance, scheduling, and general office tasks. Schedule is Monday–Friday, 10:00 AM – 3:00 PM, totaling 25 hours per week.

Growth potential into an Office Manager role exists as the agency expands. Ideal candidates are organized, people-oriented, with strong communication skills, and proficient in Excel and Word.