Care Coordinator (Non-Clinical)

Imagine Pediatrics; United States; Hybrid; USD 29,000 - 33,000; Full time

Benefits offered by this job

Competitive benefits package

Employee equity purchase program

401(k) with 4% match

Disability insurance

Life insurance 1x salary

20 days PTO + 10 holidays + 2 floating

Paid new parent leave

Job summary

Imagine Pediatrics is seeking a Care Team Assistant to provide clinical and clerical support in a virtual Value-Based Care environment. The role includes triage calls, lab result communications, and coordinating pre-visit preparations with the care team.

Requirements include high-school level education and 2–4 years of outpatient healthcare experience; Spanish fluency is preferred. Compensation includes benefits, equity program eligibility, and a 3x12 schedule with some travel to Houston.

Qualifications

• High-school level education or equivalency.
• 2-4 years healthcare experience in outpatient clinics; multispecialty clinics strongly preferred.
• Spanish fluency preferred.

Responsibilities

• Accept incoming phone calls and return calls from patients involving clinical inquiries; triage per protocol and route phone notes to the provider for review.
• Place calls and create template-based letters regarding lab results for delivery to patients.
• Review schedule daily to ensure all pre-visit preparations are complete and necessary documents are available in the medical record.
• Call patients at risk of no-show and onboarding patients to remind responsibilities and arrange rescheduling or social referrals.
• Initiate completion of forms for provider review (disability, home health orders, DME, disease status letters).
• Assist care team in regular completion of reports and identify vulnerable patients for referrals.

Skills

Healthcare experience

Spanish fluency

Education

High-school level education or equivalency

Job description

Who We Are

Imagine Pediatrics is a tech enabled, pediatrician led medical group reimagining care for children with special health care needs. We deliver 24/7 virtual first and in home medical, behavioral, and social care, working alongside families, providers, and health plans to break down barriers to quality care. We do not replace existing care teams; we enhance them, providing an extra layer of support with compassion, creativity, and an unwavering commitment to children with medical complexity.

The primary location of this position is remote (CST required) with an expected schedule of 3x12s (7:00am - 7:00pm CST) Monday-Wednesday or Wednesday-Friday, with quarterly travel to Houston, TX.

What You’ll Do

The Care Team Assistant provides both clinical and clerical support and ensures the provision of quality and compassionate evidence-based care in a virtual Value-Based Care environment. In this position, you will:

• Accept incoming phone calls and return calls from patients involving clinical inquiries for responsible providers, perform protocol-based triage as appropriate, and route phone calls in the form of a phone note document in the EHRS to the provider for review and instructions
• Place calls and create template-based letters, as directed by the provider, regarding all lab results for delivery to the patient in a timely manner
• Review schedule on a daily basis to ensure that all pre-visit preparations have been completed prior to the patient's visit, ensuring lab and imaging results, consultation reports, care transition details, or major changes in health status are available in the patient’s medical record; when these documents are not present in the record, it will be the Medical Assistant's responsibility to call the patient, consultants, imaging centers, and/or hospitals to arrange for timely delivery of said information
• Call patients deemed to be at risk for a “no-show” prior to their appointment as well as new patients establishing care for their onboarding visit to remind them of both the patient’s and Imagines’ responsibilities; contact "no-show" patients and inquire as to their status and need for rescheduling, including assessment of barriers to care and initiation of appropriate social service referrals
• Initiate completion of forms for review and final signature by provider (disability forms, home health orders, durable medical equipment and supply requests, disease status letters)
• Assist care team in regular completion of reports that will allow it to manage and assess the health needs of the patient population; assist care team in recognizing patients who are members of a "vulnerable population" and provide appropriate social service or community-based referrals

What You Bring & How You Qualify

First and foremost, you’re passionate and committed to reimagining pediatric health care and creating a world where every child with special health care needs gets the care and support they deserve. You will need:

• High-school level education or equivalency
• 2-4 years healthcare experience in outpatient clinics
  • Specialty/multispecialty clinics strongly preferred
• Spanish fluency preferred

What We Offer (Benefits + Perks)

The hourly rate for this position ranges from $21 - 24 per hour in addition to competitive company benefits package and eligibility to participate in an employee equity purchase program (as applicable). When determining compensation, we analyze and carefully consider several factors including job-related knowledge, skills and experience. These considerations may cause your compensation to vary.

We provide these additional benefits and perks:

• Competitive medical, dental, and vision insurance
• Healthcare and Dependent Care FSA; Company-funded HSA
• 401(k) with 4% match, vested 100% from day one
• Employer-paid short and long-term disability
• Life insurance 1x annual salary
• 20 days PTO + 10 Company Holidays & 2 Floating Holidays
• Paid new parent leave
• Additional benefits to be detailed in offer

What We Live By

We’re guided by our five core values:

Our Values:

• Children First.We put the best interests of children above all. We know that the right decision is always the one that creates more safe days at home for the children we serve today and in the future.
• Earn Trust.We listen first, speak second. We build lasting relationships by creating shared understanding and consistently following through on our commitments.
• Innovate Today.We believe that small improvements lead to big impact. We stay curious by asking questions and leveraging new ideas to learn and scale.
• Embrace Humanity.We lead with empathy and authenticity, presuming competence and good intentions. When we stumble, we use the opportunity to grow and understand how we can improve.
• One Team, Diverse Perspectives.We actively seek a range of viewpoints to achieve better outcomes. Even when we see things differently, we stay aligned on our shared mission and support one another to move forward — together.

We Value Diversity, Equity, Inclusion and Belonging

We believe that creating a world where every child with complex medical conditions gets the care and support, they deserve requires a diverse team with diverse perspectives. We're proud to be an equal opportunity employer. People seeking employment at Imagine Pediatrics are considered without regard to race, color, religion, sex, gender, gender identity, gender expression, sexual orientation, marital or veteran status, age, national origin, ancestry, citizenship, physical or mental disability, medical condition, genetic information, or characteristics (or those of a family member), pregnancy or other status protected by applicable law.