Care Coordination Assistant - Care Coordination - Danbury Hospital - Danbury, CT

Nuvance; Danbury (CT); On-site; USD 27,000 - 52,000; Full time

Job summary

Danbury Hospital in Danbury, CT is seeking a Care Coordination Assistant to support discharge planning and coordination across the care team. You will manage referrals, coordinate transportation, and ensure timely documentation and communication with physicians, patients, and families.

The role requires a high school diploma, 2+ years in acute care, strong prioritization, and independent problem-solving. Schedule is typically Mon–Fri with some weekend coverage.

Qualifications

• Requires minimum high school diploma (some college preferred).
• Minimum of two years of experience in an acute care hospital or equivalent.
• Ability to prioritize and problem solve with strong communication skills.
• Proofread and enter data accurately in the EMR and related systems.

Responsibilities

• Collaborate with Care Coordination team to prioritize discharges.
• Transmit clinical information to post-acute providers via electronic referrals.
• Monitor system messages and inform health care team and families of resources.
• Prepare and send required documentation to next level of care.
• Issue Medicare Important Messages as requested.
• Prepare electronic medical records for QIO appeals.
• Coordinate information requests from referral sources to avoid delays and notify of potential denied days.
• Inform physicians, patients, families, and team of discharge arrangements.
• Update community partners on discharge plan changes.
• Document final discharge plan and updates in the EMR; ensure co-signature.
• Manage department mail and triage to correct team member.
• Maintain equipment closet and PAR levels.
• Ensure integrity of the electronic referral system with proper documentation.
• Manage department phone lines to acknowledge receipt of calls.
• Assist director with audits or special projects as requested.
• Fulfill all compliance responsibilities for the position.
• Perform other duties as assigned.

Skills

Communication

Education

High School Diploma

Job description

Northwellis the largest not-for-profit health system in the Northeast, serving residents of New York and Connecticut with 28 hospitals, more than 1,000 outpatient facilities, 22,000 nurses and over 20,000 physicians. Northwell cares for more than three million people annually in the New York metro area, including Long Island, the Hudson Valley, Connecticut and beyond, thanks to philanthropic support from our communities. Northwell is New York State's largest private employer with over 104,000 employees - including members ofNorthwell Health Physician Partners- who are working to change health care for the better.

Title:

Care Coordination Assistant - Care Coordination - Danbury Hospital - Danbury, CT - Monday - Friday 8:00am - 4:30, one weekend each month

Summary:

The Care Coordination Assistant works at the direction of the Clinical Care Coordinator and assists in facilitating discharges from the hospital to home or extended care facilities by coordinating various processes related to implementation of the discharge plan. This may include listing cases to nursing homes and home care agencies electronically, obtaining insurance pre- authorizations, confirming needed services, equipment, etc., transmitting referrals, arranging transportation, coordinating arrangements with patients, families, and the interdisciplinary team.

Responsibilities:

• 1. Collaborates with Care Coordination team members to prioritize and execute discharges for the day.
• 2. Assures thorough and accurate transmission of clinical information to post acute providers through the electronic referral software system.
• 3. Monitors message board in system and advises health care team, patient and family of the resources available to them.
• 4. Prepares/sends all required documentation to next level of care.
• 5. Issues Important Message for Medicare as requested.
• 6. Prepares/faxes electronic medical record for QIO appeals.
• 7. Assures that all requests from all referral sources (Stream Fax, telephone , etc) for clinical information are conveyed to the responsible Care Coordinator timely via the EMR to avoid adverse determinations and notifies same of all actual/potential denied days.
• 8. Informs physicians, patients, families and other members of the health care team of discharge arrangements (time, transport mode, etc).
• 9. Updates community partners with any changes in discharge plan.
• 10. Documents final discharge plan as well as any important updates pertinent to the care plan in the electronic medical record, proof reads documents for errors and content, and assures Care Coordinator co-signs the notation.
• 11. Manages mail from carriers and triages to correct department member.
• 12. Manages equipment closet to maintain PAR levels of equipment.
• 13. Maintains the integrity of the electronic referral system through completing documentation requirements, acknowledging/answering messages and discharging case when complete.
• 14. Manages the department telephone lines to assure that customers receive verification that their calls have been received.
• 15. Assists director when requested with procuring information for audits or performing special projects for the team.
• 16. Fulfills all compliance responsibilities related to the position.
• 17. Performs other duties as assigned.

Education Skills Experience:

HS GRAD/EQUIVALENT

Other Information:

Required: Requires a minimum high school diploma (some college preferred) and a minimum of two years experience in an acute care hospital or equivalent. Flexible, resourceful and creative in problem solving with ability to prioritize. Requires a high degree of prioritization skills. Act independently and offer suggestions and new ideas for improving performance and operations. Proofread and check documents for errors as well as the ability to use a keyboard to enter, retrieve, and transform data. Effectively communicate with physicians, patients, families and other members of the interdisciplinary team.
Minimum Experience: three years
Desired: Ability to work with spreadsheets a plus.

Working Conditions:

Manual: Some manual skills/motor coord & finger dexterity

Occupational: Little or no potential for occupational risk

Physical Effort: Medium to Heavy effort. May exert up to 35 lbs. force

Physical Environment: Generally pleasant working conditions

Company:

Danbury Hospital

Org Unit: 152

Department: Care Coordination-DH

Exempt: No

Salary Range: $19.54 - $37.94 Hourly