Cardiovascular Scheduling Specialist

Carle-Health; Normal (IL); On-site; USD 25,000 - 40,000; Full time

Job summary

Carle Health is seeking an experienced scheduler to manage cardiovascular, interventional radiology, and related procedures. You will coordinate with patients, providers, anesthesia, and vendors to ensure timely, accurate scheduling and documentation.

The role requires proactive communication, EPIC workflow management, and a capacity to support CV/Pulm/IR leadership operations in a fast-paced hospital setting.

Responsibilities

• Accurate utilization of computerized scheduling system to provide customer with timely, courteous, and proficient scheduling of procedures for Cardiovascular services and Interventional Radiology.
• Coordinate scheduling of procedures with the patients, providers, anesthesia services, and ancillary services; including pertinent vendor support.
• Proactively manage procedure requests/orders within EPIC workques and fax management system to ensure prompt scheduling of procedures.
• Organize and complete patient orders and reading/deciphering information from physician order.
• Provide exceptional communication and follow up to patients and ordering providers.
• Cover or obtain coverage for scheduling phone during hours of operation.
• Prepare necessary paperwork for upcoming procedures and ensure that all necessary documentation, equipment, anesthesia, and vendor support has been scheduled and confirmed.
• Medical record management, including: preparation of patient charts, uploading of imaging, enter and compile data, update patient information, update insurance and guarantor information.
• Proactively identify potential problems with procedures that are missing information and discrepancies in procedure needs/requirements.
• Communicate pertinent information regarding procedures to appropriate service line coordinators or other staff members.
• Provides support for CV/Pulm/IR departmental operations and functions.
• Schedules administrative time and meetings for the CV/Pulm/IR leadership team.
• Manages payroll accounts for CV/Pulm/IR departments under the supervision of director and managers.
• Competently performs other secretarial duties as requested.
• Works autonomously and efficiently with minimal direction.
• Scheduling of procedures.
• Operational Support.

Job description

Carle Health is seeking an experienced scheduler to manage cardiovascular, interventional radiology, and related procedures. You will coordinate with patients, providers, anesthesia, and vendors to ensure timely, accurate scheduling and documentation.

The role requires proactive communication, EPIC workflow management, and a capacity to support CV/Pulm/IR leadership operations in a fast-paced hospital setting.