Cardiac Care Coordinator

OrthoArizona; Peoria (AZ); Hybrid; USD 45,000 - 60,000; Full time

Benefits offered by this job

Paid time off

Medical insurance

Health Savings Account

Dental & Vision Insurance

401(k)

Job summary

OrthoArizona is seeking a Cardiac Care Coordinator to be the first point of contact for patients, manage referrals, and coordinate cardiology scheduling. This role blends remote and in-clinic work (3 days remote, 2 days in clinic) and requires 2–3 years of medical office experience with strong communication and HIPAA compliance.

You will work with a team to verify benefits, obtain authorizations, and maintain accurate health records, contributing to a patient-centered experience in a large

Qualifications

• 2-3 years of medical office experience.
• 2-3 years of patient and provider scheduling.
• 2-3 years of customer service in healthcare.
• Proficiency with medical terminology and patient records.
• Strong communication and attention to detail.
• Knowledge of anatomy and care processes.

Responsibilities

• Be the clinic’s first contact by greeting patients over the phone professionally.
• Manage referrals and call patients to schedule with Cardiology providers.
• Check in patients, collect balances and copays, assist with forms.
• Document patient information in the electronic health records system.
• Maintain patient flow and notify providers of arrivals and delays.
• Interact with patients, families, and care teams as a liaison.
• Address inquiries and resolve issues or complaints.
• Verify benefits and obtain prior authorizations as needed.
• Handle administrative tasks like scanning, emailing, and routing documents.

Skills

Medical office exp

Scheduling exp

Customer service

HIPAA compliance

Medical terminology

Tools

EHR systems

Job description

About OrthoArizona:At OrthoArizona, we are bringing the best together. Our organization was created to help serve ALL orthopedic and sports medicine needs throughout the Valley! We have a wide range of orthopedic surgeons and mid-level providers including physical and occupational therapists.

About OrthoArizona:At OrthoArizona, we are bringing the best together. Our organization was created to help serve ALL orthopedic and sports medicine needs throughout the Valley! We have a wide range of orthopedic surgeons and mid-level providers including physical and occupational therapists.
Today we are one of Arizona’s largest privately owned and most comprehensive orthopedic practices with more than 75 locally and nationally renowned providers across 30 locations, in addition to in house state of the art MRI capabilities. At OrthoArizona we are committed to best-in-class patient care, being a pioneer in research and technology, and most importantly, rewarding and recognizing our employees.
As a Cardiac Care Coordinator with OrthoArizona, you will get to:

• Be the clinic’s first point of contact by welcoming and greeting patients over the phone, in a courteous and professional manner.
• Manage the patient referrals from internal providers and call patients to schedule with Cardiology providers. Maintain communication with the prior authorization team for needed authorizations and PCP referrals when applicable.
• Check in patients, collect account balances, co-insurance, and copays; assist patients with filling out forms and completely necessary documentation.
• Document and confirm all pertinent information regarding the patient in the electronic health records to ensure the patient’s needs or concerns are met; make sure all personal and financial information is up to date.
• Maintain efficient patient flow during the check-in and check-out process and keep patient appointments on schedule by notifying provider of patient\'s arrival and reminding provider of service delays.
• Professionally interact and communicate with patients, family members, visitors, and members of the health care team. Act as a critical liaison between patients and healthcare providers.
• Address patient inquiries and resolve any issues or complaints effectively.
• Verifies benefit eligibility, and obtains prior authorizations as needed for all patients seeking concierge care.
• Conducting various administrative tasks including scanning, emailing, and proper routing of incoming faxes and documents.
• Protects patients\' rights by maintaining confidentiality of personal and financial information, HIPPA compliancy.
• Performs miscellaneous job-related duties as requested.
• This role is 3 days a week remote and 2 days a week in clinic

Qualifications:

• At least 2-3 years of medical office experience
• 2-3 years of experience with patient and provider scheduling
• 2-3 years of experience in a customer service role within healthcare.
• Proficiency in medical terminology and patient record management systems.
• Strong commitment to customer service.
• Excellent written and verbal communication skills.
• Careful attention to detail and follow-through.
• Knowledge of medical terminology and anatomy.
• Basic phone handling skills - Contact Center experience.
• Great organizational and multitasking skills, detail orientated.

Preferred Qualifications:

• Bilingual a plus.
• Experience collaborating with physicians and nurses.

Full Time Benefits:

• Robust paid time off package including, sick time, holidays, & paid time off!
• Medical with multiple different plan options.
• Health Savings account + company contributions.
• Dental & Vision Insurance.
• 401(k)
• Pet Discount Plan.
• ID Theft Protection & Legal Assistance.