Capture & Proposal Recruiter

PEOPLE TECHNOLOGY AND PROCESSES LLC; Tampa (FL); On-site; USD 65,000 - 90,000; Full time

Job summary

PEOPLE TECHNOLOGY AND PROCESSES LLC is seeking a motivated, organized Capture & Proposal Recruiter to support talent acquisition within our government contracting organization. This role covers full-cycle recruiting, candidate sourcing, screening, and onboarding for staffing on capture efforts and proposals.

The position requires collaboration with HR, Capture Management, Proposal Management, and Program Management to align staffing with current and anticipated contracts while maintaining

Qualifications

• Bachelor's degree or equivalent in a related field with relevant recruiting experience.
• 3+ years of recruiting or staffing experience, ideally in government contracting.
• Experience supporting government contracting, capture management, or proposals is highly desirable.
• Experience creating requisitions, sourcing, screening, and coordinating onboarding.
• Familiarity with ATS, job boards, databases, and professional networks.
• Strong communication and ability to manage multiple priorities under deadlines.

Responsibilities

• Manage job requisitions in ATS and coordinate approvals.
• Source, screen, and interview candidates for current and upcoming government contracts.
• Collaborate with HR, capture, and proposal teams to define staffing needs.
• Build candidate pipelines and maintain accurate recruitment records.
• Support onboarding, background checks, and pre-employment processes.
• Ensure confidentiality and compliance in screening and staffing activities.

Skills

Communication skills

Organizational skills

Attention to detail

MS Office

Time management

Candidate screening

Education

Bachelor's degree in HR/Business

Tools

ATS systems

Recruiting databases

Resume databases

Job description

Position Summary

We are seeking a motivated, organized, and detail-oriented Capture & Proposal Recruiter to support talent acquisition and business development initiatives within our government contracting organization. This position is responsible for full-cycle recruiting, candidate sourcing, recruitment requisition management, pre-employment screening, and onboarding, with a particular focus on identifying qualified professionals to support government contract opportunities, capture efforts, and proposal submissions. The ideal candidate will work closely with Human Resources, Capture Management, Proposal Management, Program Management, and other leadership teams to identify talent needs, build candidate pipelines, and ensure qualified candidates are available to support current and anticipated contract requirements. This role requires strong communication, organizational, and relationship-building skills, as well as the ability to manage multiple recruiting priorities in a deadline-driven environment.

Key Responsibilities

• Review, maintain, and manage job requisitions in the applicant tracking system (ATS).
• Partner with hiring managers, capture teams, proposal managers, and program leadership to define position requirements, qualifications, experience, and hiring priorities.
• Track open requisitions, candidate activity, hiring progress, and recruitment metrics.
• Ensure requisitions receive appropriate approvals and remain current throughout the recruitment process.
• Proactively source, identify, and engage qualified candidates through job boards, professional networking platforms, employee referrals, resume databases, industry contacts, and other recruitment channels.
• Identify candidates with relevant government contracting, federal program, technical, professional, and mission-support experience.
• Conduct resume reviews, candidate screenings, and initial interviews to assess qualifications, experience, availability, and interest.
• Maintain accurate candidate records, communication logs, and recruitment pipeline updates.
• Develop and maintain relationships with prospective candidates for current and future staffing requirements.
• Collaborate with capture and proposal teams to identify staffing requirements for current and prospective government contract opportunities.
• Support proposal development by sourcing qualified candidates for key personnel, proposed positions, and required labor categories.
• Collect and organize candidate resumes, qualifications, certifications, availability, and other relevant information needed for proposal submissions.
• Coordinate candidate interest, availability, and commitment in accordance with proposal timelines and company procedures.
• Maintain a database of qualified prospective candidates to support rapid staffing needs following contract awards.
• Assist with tracking recruiting deliverables and staffing-related deadlines associated with proposal submissions.
• Handle candidate information and proposal-related materials confidentially and in accordance with company policies.
• Coordinate pre-employment drug testing in accordance with company policy, applicable law, and client or contract requirements.
• Initiate and monitor employment background screenings, clearance verifications and other required pre-employment checks.
• Verify completion of required screening documentation and follow up on outstanding results.
• Communicate screening requirements, instructions, and timelines to candidates.
• Coordinate any required credential, certification, education, or professional qualification verification.
• Maintain confidential and accurate screening records in accordance with applicable laws, company procedures, and records-retention requirements.
• Escalate screening discrepancies or compliance concerns to the Human Resources Director.
• Ensure that screening and hiring decisions are handled consistently, fairly, and in accordance with applicable employment laws and regulations.
• Coordinate the onboarding process for selected candidates, from offer acceptance through the employee's first day and completion of required onboarding activities.
• Prepare and distribute offer letters and onboarding documentation in coordination with Human Resources.
• Monitor onboarding completion and maintain accurate personnel records in accordance with company procedures.
• Communicate with new hires to ensure a positive and organized onboarding experience.

Qualifications

• Bachelor's degree in Human Resources, Business Administration, Management, or a related field preferred; equivalent relevant experience may be considered.
• Three or more years of experience in recruiting, talent acquisition, or staffing, required.
• Experience supporting government contracting, federal proposals, capture management, or contract staffing is highly desirable.
• Experience creating requisitions, sourcing candidates, conducting initial screenings, and coordinating onboarding.
• Familiarity with applicant tracking systems, recruiting databases, job boards, and professional networking platforms.
• Experience coordinating pre-employment drug testing, background checks, employment verification, and other screening activities.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple requisitions and competing deadlines in a fast-paced environment.
• Ability to handle confidential candidate, employee, and proposal information professionally.
• Proficiency in Microsoft Office applications, including Outlook, Word, Excel, and Teams.