Capture & Proposal Recruiter

People, Technology & Processes; Tampa (FL); On-site; USD 65,000 - 90,000; Full time

Job summary

People, Technology & Processes seeks a motivated Capture & Proposal Recruiter to support talent acquisition and business development within a government contracting setting. You will own full-cycle recruiting, sourcing, screenings, and onboarding while aligning with capture and proposal teams to meet staffing for contract opportunities.

You will partner with HR, capture, and program leaders to build talent pipelines, track recruiting metrics, and ensure timely hires for current and upcoming

Qualifications

• 3+ years of recruiting, talent acquisition, or staffing experience required.
• Bachelor's degree in HR, business, management, or related field preferred (or equivalent experience).
• Experience supporting government contracting, capture management, or proposals is highly desirable.
• Proficiency with ATS, recruiting databases, job boards, and networking platforms.
• Strong written and verbal communication skills; detail-oriented and organized.

Responsibilities

• Manage full-cycle recruiting and requisition management.
• Partner with capture, proposal, and program leadership to define staffing needs and priorities.
• Source candidates through job boards, networks, referrals, and databases.
• Screen resumes, conduct initial interviews, assess qualifications and availability.
• Maintain candidate records and recruitment metrics; build candidate pipelines.
• Coordinate onboarding and pre-employment screening in compliance with policy.
• Support staffing for government contract opportunities and proposals.

Skills

3+ years recruiting experience

Education

Bachelor's degree or equivalent

Tools

Applicant Tracking Systems

Job description

Position Summary

We are seeking a motivated, organized, and detail-oriented Capture & Proposal Recruiter to support talent acquisition and business development initiatives within our government contracting organization. This position is responsible for full-cycle recruiting, candidate sourcing, recruitment requisition management, pre-employment screening, and onboarding, with a particular focus on identifying qualified professionals to support government contract opportunities, capture efforts, and proposal submissions. The ideal candidate will work closely with Human Resources, Capture Management, Proposal Management, Program Management, and other leadership teams to identify talent needs, build candidate pipelines, and ensure qualified candidates are available to support current and anticipated contract requirements. This role requires strong communication, organizational, and relationship-building skills, as well as the ability to manage multiple recruiting priorities in a deadline-driven environment.

Key Responsibilities

• Review, maintain, and manage job requisitions in the applicant tracking system (ATS).
• Partner with hiring managers, capture teams, proposal managers, and program leadership to define position requirements, qualifications, experience, and hiring priorities.
• Track open requisitions, candidate activity, hiring progress, and recruitment metrics.
• Ensure requisitions receive appropriate approvals and remain current throughout the recruitment process.
• Proactively source, identify, and engage qualified candidates through job boards, professional networking platforms, employee referrals, resume databases, industry contacts, and other recruitment channels.
• Identify candidates with relevant government contracting, federal program, technical, professional, and mission-support experience.
• Conduct resume reviews, candidate screenings, and initial interviews to assess qualifications, experience, availability, and interest.
• Maintain accurate candidate records, communication logs, and recruitment pipeline updates.
• Develop and maintain relationships with prospective candidates for current and future staffing requirements.
• Collaborate with capture and proposal teams to identify staffing requirements for current and prospective government contract opportunities.
• Support proposal development by sourcing qualified candidates for key personnel, proposed positions, and required labor categories.
• Collect and organize candidate resumes, qualifications, certifications, availability, and other relevant information needed for proposal submissions.
• Coordinate candidate interest, availability, and commitment in accordance with proposal timelines and company procedures.
• Maintain a database of qualified prospective candidates to support rapid staffing needs following contract awards.
• Assist with tracking recruiting deliverables and staffing-related deadlines associated with proposal submissions.
• Handle candidate information and proposal-related materials confidentially and in accordance with company policies.
• Coordinate pre-employment drug testing in accordance with company policy, applicable law, and client or contract requirements.
• Initiate and monitor employment background screenings, clearance verifications and other required pre-employment checks.
• Verify completion of required screening documentation and follow up on outstanding results.
• Communicate screening requirements, instructions, and timelines to candidates.
• Coordinate any required credential, certification, education, or professional qualification verification.
• Maintain confidential and accurate screening records in accordance with applicable laws, company procedures, and records-retention requirements.
• Escalate screening discrepancies or compliance concerns to the Human Resources Director.
• Ensure that screening and hiring decisions are handled consistently, fairly, and in accordance with applicable employment laws and regulations.
• Coordinate the onboarding process for selected candidates, from offer acceptance through the employee's first day and completion of required onboarding activities.
• Prepare and distribute offer letters and onboarding documentation in coordination with Human Resources.
• Monitor onboarding completion and maintain accurate personnel records in accordance with company procedures.
• Communicate with new hires to ensure a positive and organized onboarding experience.

Qualifications

• Bachelor's degree in Human Resources, Business Administration, Management, or a related field preferred; equivalent relevant experience may be considered.
• Three or more years of experience in recruiting, talent acquisition, or staffing, required.
• Experience supporting government contracting, federal proposals, capture management, or contract staffing is highly desirable.
• Experience creating requisitions, sourcing candidates, conducting initial screenings, and coordinating onboarding.
• Familiarity with applicant tracking systems, recruiting databases, job boards, and professional networking platforms.
• Experience coordinating pre-employment drug testing, background checks, employment verification, and other screening activities.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple requisitions and competing deadlines in a fast-paced environment.
• Ability to handle confidential candidate, employee, and proposal information professionally.
• Proficiency in Microsoft Office applications, including Outlook, Word, Excel, and Teams.