Capture Manager and Proposal Writer

Presidential Staffing Solutions, LLC; San Antonio (TX); On-site; USD 80,000 - 100,000; Full time

Benefits offered by this job

401(k)

Competitive salary

Health insurance

Paid time off

Job summary

A staffing solutions company is seeking a Capture Manager & Proposal Writer to lead business development efforts. This role involves identifying contract opportunities and producing high-quality proposals. The ideal candidate will have over 5 years of experience in capture management and proposal writing within government contracting. Strong writing and communication skills are essential. The position offers flexible work options, focusing on strategic client engagement and operational excellence to drive organizational growth.

Qualifications

• 5+ years of experience in capture management, proposal writing, or business development within government contracting.
• Proven success developing proposals for state/local agencies and federal contracts.
• Strong understanding of procurement processes and compliance requirements.

Responsibilities

• Research and qualify opportunities across government and commercial markets.
• Develop and execute capture strategies including win themes and pricing.
• Manage end-to-end proposal process ensuring compliance and timely delivery.

Skills

Capture management

Proposal writing

Business development

Strong writing and editing

Communication skills

Education

Bachelor's degree in Communications, English, Business, or related field

Tools

RFPIO

Loopio

SharePoint

Canva

Adobe

Word templates

Job description

Benefits:

• 401(k)
• Competitive salary
• Health insurance
• Paid time off

Job Title: Capture Manager & Proposal WriterLocation: Remote / Hybrid (Atlanta, GA or Texas preferred)
Reports To: Director of Business Development or Managing Partner

Overview:The Capture Manager & Proposal Writer leads and coordinates business development efforts across state, federal, local government, commercial, and hospital clients. This individual identifies, qualifies, and captures new contract opportunities while developing high-quality, compliant, and competitive proposals that align with organizational growth strategies.

Key ResponsibilitiesCapture Management:

• Research, identify, and qualify opportunities across government (state, local, federal) and commercial/hospital markets through RFP databases, procurement portals, and industry intelligence tools (e.g., GovWin, SAM.gov, BidNet, etc.).
• Develop and execute capture strategies including win themes, competitive positioning, pricing strategy, and teaming.
• Engage with potential clients, partners, and stakeholders to gather intelligence and establish relationships that support winning proposals.
• Lead pre-proposal planning, including pipeline development, bid/no-bid decisions, and resource alignment.
• Coordinate with internal teams and partners on capture plans, schedules, and gate reviews to ensure accountability and progress toward submissions.

Proposal Development:

• Manage end-to-end proposal process — from RFI and RFP analysis to submission — ensuring compliance, accuracy, and timely delivery.
• Write and edit technical, management, and past performance narratives tailored to each client and solicitation.
• Develop persuasive, clear, and compliant content that reflects an understanding of client objectives, requirements, and evaluation criteria.
• Coordinate inputs from SMEs, recruiters, and leadership teams to create complete and competitive proposals.
• Maintain a proposal library, including templates, resumes, project write-ups, and boilerplate content for reusability and efficiency.
• Work closely with design and marketing teams to ensure visually polished and professional submissions.

Business Intelligence & Relationship Management:

• Maintain a robust pipeline of opportunities across target sectors, tracking through tools such as Monday.com, HubSpot, or internal CRM/ATS systems.
• Monitor competitor landscape and identify strategic teaming or subcontracting opportunities.
• Support relationship building with agency procurement officers, prime contractors, and hospital administrators.
• Contribute to post-submission debriefs, lessons learned, and continuous improvement of proposal processes.

Required Skills & Experience:

• 5+ years of experience in capture management, proposal writing, or business development within government contracting, healthcare, or professional services.
• Proven success developing and winning proposals for state and local agencies, federal contracts (GSA, DoD, DHS, etc.), and/or hospital systems.
• Strong understanding of procurement processes, contract vehicles, and compliance requirements (e.g., RFP, RFQ, IFB, IDIQ, BPA).
• Exceptional writing, editing, and communication skills with attention to detail.
• Experience with proposal management tools (e.g., RFPIO, Loopio, SharePoint, GovWin, Canva, Adobe, Word templates).
• Knowledge of pricing, staffing plans, technical volumes, and past performance documentation.
• Ability to manage multiple concurrent deadlines in a fast-paced environment.

Preferred Qualifications:

• Experience supporting proposals for staffing, IT, healthcare, or professional services contracts.
• Familiarity with HUB, WOSB, DBE, or MBE certification programs and utilization in public sector proposals.
• Experience working with hospital systems (e.g., public health departments, academic medical centers).
• Bachelor’s degree in Communications, English, Business, or related field.
• APMP certification (Association of Proposal Management Professionals) preferred.

Key Competencies:

• Strategic thinker with a sales-oriented mindset
• Excellent time management and organizational skills
• Collaborative leadership and communication across departments
• Strong research and analytical capabilities
• Results-driven with a focus on measurable outcomes

Performance Metrics:

• Pipeline growth and qualified opportunity conversion
• Win rate percentage and proposal quality scores
• Timely, compliant submissions across all sectors
• Internal stakeholder satisfaction and team alignment

Flexible work from home options available.