Capital Projects PM Analyst

University of California - San Francisco; San Francisco (CA); On-site; USD 90,000 - 130,000; Full time

Job summary

UCSF Real Estate is seeking a Project Management Analyst to provide comprehensive capital project support across planning, budgeting, contracts, and closeout activities for healthcare, research, and academic facilities.

You will assist project managers through all phases, maintain documentation, track budgets, prepare dashboards, ensure regulatory compliance, and collaborate with campus departments and external partners to deliver on time and within budget.

Qualifications

• Bachelor's degree in a related area with 1-3 years of relevant experience in a complex university, large institutional, or commercial setting.
• Demonstrated ability to monitor project budgets, evaluate vendor estimates, and review payment requests.
• Strong verbal and written communication skills to prepare clear, concise reports.
• Skilled in managing vendor relationships and coordinating with contractors and stakeholders.
• Proven ability to build and maintain professional relationships.
• Proficiency with Microsoft Office Suite.
• Strong organizational, analytical, and problem-solving skills.
• Detail-oriented with ability to proof contracts and other documents.
• Ability to analyze information from multiple sources.
• Demonstrated ability to work independently and as part of a team with multiple priorities.

Responsibilities

• Support design, construction, and improvement projects for healthcare, research, academic, and support facilities.
• Assist Project Managers throughout the project lifecycle from planning to closeout.
• Maintain project documentation, logs, schedules, budgets, estimates, and change orders.
• Review project progress and assist with inspections.
• Identify discrepancies and coordinate with project managers, finance, consultants, contractors, and vendors.
• Review schedules, budgets, and status updates.
• Prepare and track project data from various systems and produce reports.
• Process payments and invoices; manage check requests.
• Track commitments and expenses against budget.
• Update schedules and key project indicators in PM systems.
• Create dashboard reports for internal stakeholders and clients.
• Review projects for regulatory compliance and policies.
• Assist with cost audits and process audits.
• Maintain document control for project records.
• Ensure closeout documentation and training materials are complete.
• Respond to inquiries and coordinate assessments, repairs, and small improvements.
• Manage new project requests and as-built research.
• Maintain project databases, contracts, and FF&E management.
• Communicate with project managers, property managers, landlords, vendors, consultants, contractors, and clients.
• Apply LEAN tools to improve processes.
• Track delivery of materials, equipment, furniture, and IT systems.
• Administer contract agreements and ensure procurement compliance.
• Support FF&E procurement and PO requisitioning.
• Coordinate meetings with clients and design professionals.
• Provide administrative support for UCSF Real Estate.

Skills

Budget management

Vendor coordination

Project scheduling

Contract review

Communication skills

MS Office

Analytical thinking

Teamwork

Education

Bachelor's degree in related field

Job description

UCSF Real Estate is seeking a Project Management Analyst to provide comprehensive capital project support across planning, budgeting, contracts, and closeout activities for healthcare, research, and academic facilities.

You will assist project managers through all phases, maintain documentation, track budgets, prepare dashboards, ensure regulatory compliance, and collaborate with campus departments and external partners to deliver on time and within budget.