Capital Projects Manager — Multifamily Renovations

Gaines Investment Trust; Dallas (TX); On-site; USD 90,000 - 140,000; Full time

Job summary

Gaines Investment Trust is seeking a Capital Projects Manager to oversee significant capital improvements across our multifamily portfolio in Texas, Oklahoma, and Kansas. You will identify capital needs, develop scopes of work, source and negotiate with contractors, evaluate bids, and manage projects from planning through closeout.

This role requires strong construction knowledge, sound business judgment, exceptional organization, and the ability to manage multiple projects while protecting the

Qualifications

• 7+ years managing capital improvements or major renovations.
• Multifamily renovation experience strongly preferred; other occupied properties acceptable.
• Experience independently managing projects from inspection through closeout.
• Strong knowledge of construction methods, building systems, and capital planning.
• Experience developing scopes, estimating costs, evaluating bids, negotiating contracts, and managing change orders.
• Ability to interpret plans, specifications, contracts, schedules, and construction documents.
• Strong vendor sourcing and negotiation skills.
• Excellent organization and attention to detail across multiple projects.
• Strong written and verbal communication with executive leadership.
• Advanced proficiency with Excel, Word, Outlook, and project tracking systems.
• Bachelor's degree in related field; travel frequently in Texas, Oklahoma, and Kansas.

Responsibilities

• Inspect apartment communities and identify deferred maintenance and capital improvement needs.
• Evaluate repair, replacement, redesign, and long-term solutions.
• Develop detailed scopes of work and contractor-ready RFPs.
• Source, qualify, and build relationships with regional contractors and vendors.
• Obtain, compare, and analyze competitive bids.
• Negotiate pricing, scope, schedules, warranties, and contract terms.
• Present project recommendations, budgets, and solutions to executive leadership.
• Manage projects from planning through completion, including budgets, schedules, contractors, quality control, and issue resolution.
• Review field progress before approving payments.
• Verify permits, inspections, warranties, lien releases, and closeout documentation.
• Maintain accurate budgets, forecasts, contracts, bid records, photographs, project trackers, and executive reporting.

Skills

Project management

Vendor sourcing

Contract negotiation

Budgeting & forecasting

Communication

Excel

Education

Bachelor's degree in Construction Management, Engineering, Architecture, Real Estate, or related field

Tools

MS Project

Project tracking systems

Job description

Gaines Investment Trust is seeking a Capital Projects Manager to oversee significant capital improvements across our multifamily portfolio in Texas, Oklahoma, and Kansas. You will identify capital needs, develop scopes of work, source and negotiate with contractors, evaluate bids, and manage projects from planning through closeout.

This role requires strong construction knowledge, sound business judgment, exceptional organization, and the ability to manage multiple projects while protecting the