Capital Projects Coordinator

City-of-Seattle; Seattle (WA); Hybrid; USD 160,353,000 - 187,354,000; Full time

Benefits offered by this job

Hybrid schedule

Public transportation

City pension

Growth opportunities

Job summary

Seattle Public Utilities (SPU) is seeking a Capital Projects Coordinator to join the Emergency Contracting team within the Construction Management Division in Seattle. You will coordinate emergency repairs for SPU assets, overseeing contracts, permits, and construction while maintaining schedule and safety.

The role requires a minimum of three years in project or construction management and a Bachelor’s degree in a related field.

Qualifications

• Minimum of three (3) years in project or construction management.
• Bachelor’s degree in Architecture, Engineering, Business Administration, Urban Planning, or a related field.
• Experience reviewing utility construction plans and using GIS software.

Responsibilities

• Manage capital projects from scoping through closeout, ensuring schedule, budget, and regulatory compliance.
• Prepare scopes of work, manage consultants, oversee design development and cost estimates.
• Coordinate permits and provide project information to stakeholders and regulators.
• Develop work plans, evaluate risks, and support decision-making for governing bodies.
• Administer public works construction contracts, inspections, RFIs, submittals, change orders, and daily documentation.
• Review bids, negotiate contractor proposals, and prepare cost estimates in collaboration with FAS on awards.
• Coordinate with City departments, agencies, contractors, businesses, and communities while promoting safety.

Skills

Project management

Construction management

Technical inspections

Scheduling

Cost estimating

Policy communication

GIS software

Team collaboration

MS Office

Contract administration

Communication

Education

Bachelor’s degree

Tools

GIS software

Job description

Seattle Public Utilities (SPU) is hiring a Capital Projects Coordinator to join the Emergency Contracting team in Construction Management Division. In this fast-paced environment, you will play a key role in coordinating utility requirements for emergency repair projects across Seattle. You will be responsible for creating and managing emergency construction contracts, including repairs to drainage and wastewater, water systems, solid waste facility construction contracts, between SPU and construction contract teams who respond and repair SPU assets that have failed and caused a threat to health and safety. The duties of the position include defining and communicating utility system repair requirements, coordinating the options analysis, design and permitting, contracting and construction contract administration and inspecting construction of our emergency projects. You will also coordinate our final street restoration program with design professionals and permit the improvements with SDOT. This position reports to the Emergency Program Supervising Senior Engineer and a Senior CPC.

About Seattle Public Utilities (SPU):

Seattle Public Utilities (SPU) is a Community Centered Utility whose mission is to foster healthy people, environment, and economy by partnering with our community to equitably manage water and waste resources for today and future generations. We deliver high quality, vital services, across four major lines of business: providing water, solid waste, drainage and wastewater services for Seattle residents and businesses. In addition, SPU provides drinking water for 1.5 million regional customers in Seattle and other municipalities. Our customers depend on us to deliver high quality, reliable, and cost-conscious utility services and to achieve the highest benefits possible for every investment we make.

For more information about Seattle Public Utilities (SPU), please visit:

• SPU Website
• SPU Workplace Expectations (Download PDF reader)(Download PDF reader)
• Strategic Business Plan

SPU commits to Our City Values and Race and Social Justice as core principles that guide our work. We actively take steps to dismantle systemic racism and increase service equity. We value diverse life experiences and strive to create a workplace that is welcoming to all. We take steps to be inclusive and equitable in our recruiting, hiring, and promotional opportunities.

Why join us?

We know work isn’t only about what you do it’s also about who you work for and with! SPU provides a fun and family-friendly work environment that supports a work life balance, including:

• Hybrid work schedule opportunities
• Family-friendly and multicultural work environment
• Generous benefits package
• Free public transportation options
• City pension plan with employer/employee contributions
• Growth potential and advancement opportunities

• Manage capital projects from initial scoping through design, contracting, construction, and closeout, ensuring schedule, budget, and regulatory compliance.
• Prepare scopes of work, select and manage consultants, and oversee design development, technical specifications, and cost estimates.
• Coordinate and secure required permits, and provide project information to stakeholders, the public, and regulatory agencies.
• Develop project work plans, evaluate risks, communicate priorities, and support decision-making for governing bodies.
• Administer public works construction contracts, including inspections, RFIs, submittals, change orders, claims, and daily documentation.
• Review bids, negotiate contractor proposals, prepare cost estimates and collaborate with FAS on contract awards across multiple contracting methods.
• Coordinate with City departments, agencies, contractors, businesses, and community members while promoting safety and making field decisions.

Please note this job advertisement is not designed to cover orcontain a comprehensive listing of activities, duties, responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Experience:

Minimum of three (3) years in project or construction management, or a related field.

Education:

Bachelor’s degree in Architecture, Engineering, Business Administration, Urban Planning, or a related field.
OR: A combination of education, training, certification, and experience that provides the necessary background to perform the role.

Desired Qualifications:

• Three (3) or more years of project management, and/or construction management experience, including technical inspections, scheduling, cost estimating, regulatory interpretation and policy communication via phone, email, or in person.
• Ability to clearly interpret and apply SPU’s policies, processes, and other technical information to customers and other work groups.
• Experience working in a team environment, demonstrating a strong ability to build and maintain effective working relationships across different departments and workgroups.
• Prior experience with reviewing utility construction plans and using GIS software to create maps and perform data analysis.
• Demonstrated ability to meet multiple deadlines in a fast-paced environment.
• Proactive team player who enjoys partnering with others to streamline workflows and drive process improvements.
• Proficient in utilizing Microsoft Office programs and possess an aptitude for learning new computer systems and applications quickly.
• Ability to work within the organizational framework of SPU Workplace Expectations including our values on Safety, Respect, Diversity, Trust, Humor, Productivity, Integrity, Innovation, Partnership and Accountability.

Workplace Environment:

This position allows for the flexibility of a hybrid work schedule. Employees will be required to come into the office three times a week. Individual schedules will be agreed upon by the employee and their supervisor.

The full salary range for this position is $55.96 - $65.41 per hour.

Benefits:

The City of Seattle offers a comprehensive benefits package including vacation, holidays, and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents.

More information about employee benefits is available on the City's website at: https://www.seattle.gov/human-resources/benefits

Who may apply:

The City of Seattle encourages people of all backgrounds to apply, including people of color, immigrants, refugees, women, LGBTQ, people with disabilities, veterans, and those with diverse life experience. This position is open to all qualified candidates that meet the minimum qualifications. The City of Seattle values diverse perspectives and life experiences. Applicants will be considered regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, sexual orientation, or gender identity.

If you have any questions, please contact Dominic Sumlin via [e-mail].

Learn more about Seattle Public Utilities at our web page www.seattle.gov/util/.