Capital Projects and Contracts Coordinator

Moffitt Cancer Center; United States; On-site; USD 31,000 - 48,000; Full time

Job summary

Moffitt Cancer Center in Florida is hiring a Capital Projects and Contracts Coordinator to support procurement requisition entry, contract administration, finance administration, and vendor coordination on a major campus development.

The role requires navigating ERP and procurement systems, managing documentation, and ensuring compliance with contracts and reimbursements. Notary and driver requirements are included, with a focus on accuracy and timely processing.

Qualifications

• Three (3) years of experience in procurement, contract administration, accounts payable, finance support, or a related business operations function.
• Experience working within an ERP, procurement, or financial management system.
• Strong organizational, time management, and problem-solving skills.
• Florida Notary Public Commission or ability to obtain within an established timeframe.

Responsibilities

• Coordinate contract initiation, review, approval, execution, and tracking activities.
• Support purchase order and requisition processing through corporate procurement systems.
• Monitor contract and purchase order status, including renewals, amendments, expirations, and closeouts.
• Maintain accurate contract, procurement, and project documentation.

Skills

Procurement

Contract administration

Accounts payable

ERP systems experience

Time management

Attention to detail

MS Office

Education

High School Diploma or GED

Associate degree in Business Administration or related field

Tools

Workday

Lawson

SAP

DocuSign

Contract lifecycle management platforms

Job description

Working at Moffitt is both a career and a mission: to contribute to the prevention and cure of cancer.

As the only National Cancer Institute-designated Comprehensive Cancer Center based in Florida, Moffitt employs some of the best and brightest minds from around the world. Join a dedicated team of nearly 11,000 who are shaping the future we envision. Moffitt has been recognized as a Best and Brightest Company to Work For in the Nation and is continually named one of the Tampa Bay Times’ Top Workplaces.

Summary

The Capital Projects and Contracts Coordinator provides procurement requisition entry, contract administration, financial administration, and operational coordination support across the Speros FL campus – a 775-acre, mixed-use life science campus development in Pasco County, Florida. This position coordinates vendor onboarding, contracts, purchase order request, and invoice processing activities by gathering, maintaining, and submitting the documentation, data, and approvals required by Procurement and Contracting teams through corporate ERP and financial systems. Initiates contracts and maintains contract status and document execution through Evisort and DocuSign. Compiles reimbursement packages, obtains approvals and submissions to FDOT and Pasco County in support of active construction and infrastructure workstreams. The role serves as the primary point of contact for campus operations vendors. Ensures diversity compliance reporting and performs notary functions. This position supports the Design & Construction, Real Estate, and Finance functions and warrants a high degree of organizational discipline, discretion, and professionalism in all interactions with internal leadership, contractors, vendors, consultants, and agency partners.

Responsibilities

Contract Administration & Procurement

• Coordinate contract initiation, review, approval, execution, and tracking activities.
• Support purchase order and requisition processing through corporate procurement systems.
• Monitor contract and purchase order status, including renewals, amendments, expirations, and closeouts.
• Maintain accurate contract, procurement, and project documentation.

Financial & Project Administration

• Review, process, and track invoices and payment requests.
• Support project budget administration and financial reporting activities.
• Research and resolve invoice and payment discrepancies with vendors and internal stakeholders.
• Monitor project commitments and maintain accurate financial records.

Vendor & Operational Coordination

• Serve as a primary administrative contact for vendors supporting campus operations and construction activities.
• Coordinate vendor onboarding documentation and approval processes.
• Maintain organized vendor records and ensure compliance with organizational requirements.
• Support bid solicitation and small project coordination activities.

Compliance & Reimbursement Support

• Assist with preparation and submission of reimbursement documentation to external funding agencies.
• Support diversity compliance reporting and subcontractor tracking activities.
• Maintain project documentation to support audit, reimbursement, and regulatory requirements.
• Perform notary services as needed for contracts and project-related documentation.

Minimum Qualifications

• High School Diploma or GED.
• Three (3) years of experience in procurement, contract administration, accounts payable, finance support, or a related business operations function.
• Experience working within an ERP, procurement, or financial management system.
• Strong organizational, time management, and problem-solving skills.
• Demonstrated ability to manage multiple priorities with accuracy and attention to detail.
• Proficiency with Microsoft Office applications, including Excel, Word, and Outlook.
• Valid Florida Driver License.
• Florida Notary Public Commission or ability to obtain within an established timeframe.

Preferred Qualifications

• Associate degree in Business Administration, Finance, Accounting, Supply Chain Management, or a related field.
• Experience supporting construction, real estate development, capital projects, or infrastructure programs.
• Experience with contract lifecycle management platforms and electronic signature systems.
• Experience with Workday, Lawson, SAP, or similar financial and procurement systems.
• Knowledge of project reimbursement processes, governmental funding programs, or compliance reporting requirements.

Salary Range

$22.74 - $34.68

Salary ranges posted for this position represent the expected base pay range for the role. Actual compensation may vary based on location and a variety of job-related factors, including experience, skills, education, and internal equity among Team Members in similar positions.

We are committed to maintaining fair and equitable pay practices and regularly review compensation to ensure alignment across our workforce.

Moffitt Career Site

_ If you have the vision, passion, and dedication to contribute to our mission, _

_ then we have a place for you! _

1. Equal Employment Opportunity

Moffitt Cancer Center is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, or protected veteran or disabled status. We seek candidates whose skills, and personal and professional experience, have prepared them to contribute to our commitment to diversity and excellence.

2. Reasonable Accommodation

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. Moffitt endeavors to make moffitt.org/careers accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact one of the Human Resources receptionists by phone at 813-745-7899 or by email at [e-mail]. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.

Read more information about your EEO rights under the law.

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