Capital Job Cost Accountant

Pro Services, LLC; Portage (MI); On-site; USD 65,000 - 90,000; Full time

Job summary

Pro Services, LLC is seeking a Capital Job Cost Accountant to partner with the Capital Projects division. You will own weekly productivity reporting, monthly project forecasts, and monthly AIA billing for capital projects, helping ensure accurate costing and on-time invoicing.

You will collaborate with project managers and leadership to turn field data into clear numbers for decision-making. The role supports month-end close, WIP/JIP reporting, and ongoing process improvements in ERP systems

Qualifications

• Bachelor’s degree in Accounting, Finance, or a related field or equivalent work experience.
• 3+ years of accounting experience, with at least 2 years in job costing or project accounting.
• Understanding of AIA G702/G703 billing, retainage, and change order tracking.
• Experience with percentage-of-completion revenue recognition and WIP reporting.

Responsibilities

• Prepare and distribute weekly Capital Project productivity reports for active projects.
• Prepare monthly cost-to-complete and margin forecasts with the project manager.
• Prepare monthly AIA (G702/G703) pay applications and verify percent complete and change orders.
• Attend weekly meetings with Capital Projects leadership and present productivity results.
• Review job cost postings for accuracy and assist with reclasses or corrections.
• Assist with new job setup, including budgets, cost codes, and contract values.

Skills

Advanced Excel

Presenting numbers

Attention to detail

Communication with project managers

Education

Bachelor's degree in Accounting/Finance or related field

Tools

Sage 300 CRE

Sage Intacct

Buildops

Miter

Job description

The Capital Job Cost Accountant is the accounting team's dedicated partner to the Capital Projectsdivision. This role owns weekly productivity reporting, monthly project forecasts, and monthly AIAbilling for capital projects, helps manage the accuracy of project costing, and serves as theaccounting voice in weekly meetings with project leadership.The right person turns field and cost data into clear, accurate numbers that project managers andleadership use to make decisions. They help Pro Services bill on time, forecast with confidence, andcatch cost issues early, in support of our mission of Creating Value Beyond Our Services.ESSENTIAL DUTIES AND RESPONSIBILITIESWeekly Capital Project Productivity Reporting• Prepare and distribute weekly productivity reports for all active capital projects.• Identify jobs trending behind on productivity and flag them to project managers before the nextweekly meeting.• Follow up with field and project teams on missing or inconsistent unit entries.Monthly Capital Project Forecast Reports• Prepare monthly cost-to-complete and margin forecasts for each capital project alongside theproject manager.• Review job-to-date costs against estimate by cost category (labor, material, equipment,subcontract, other).• Work with project managers to update estimated costs at completion and document the reasonsfor changes.• Support month-end close by providing forecast data used in WIP and JIP reporting.Monthly AIA Invoicing.• Prepare monthly AIA (G702/G703) pay applications for capital projects.• Confirm percent complete, stored materials, retainage, and approved change orders with projectmanagers before billing.• Submit invoices through customer portals or by email by each customer's billing deadline.• Track open change orders and make sure approved changes are added to the schedule ofvalues.• Partner with AR to resolve billing questions and support collection of capital project receivables.Weekly Capital Projects Meetings• Attend weekly meetings with the Capital Projects leadership team.• Present productivity results, cost trends, and billing status in clear, plain terms.• Track action items from meetings and follow through on accounting-related items.Job Cost Accuracy and Support• Review job cost postings for accuracy and recommend reclasses or corrections.• Support new job setup, including budgets, cost codes, and contract values.• Help document and improve capital project accounting processes, including in the new ERPenvironment.• Perform other duties as assigned.QUALIFICATIONSRequired• Bachelor's degree in Accounting, Finance, or a related field, or equivalent work experience.• 3+ years of accounting experience, with at least 2 years in job costing or project accounting.• Working knowledge of AIA G702/G703 billing, retainage, and change order tracking.• Understanding of percentage-of-completion revenue recognition and WIP reporting.• Advanced Excel skills (lookups, pivot tables, building and maintaining reports).• Comfortable presenting numbers to non-accounting audiences, such as project managers and operations leaders.Preferred• Experience in construction, industrial contracting, or skilled trades.• Experience with Sage 300 CRE, Sage Intacct, Buildops, or Miter.• Experience supporting an ERP implementation or system transition.CORE COMPETENCIES• Accuracy and attention to detail: catches errors before invoices and reports go out.• Deadline ownership: meets weekly and monthly reporting and billing cutoffs without reminders.• Clear communication: explains cost and productivity results in plain language and asks goodquestions.• Collaboration: builds trusting working relationships with project managers, field leaders, and theaccounting team.• Curiosity and problem-solving: digs into variances to understand the “why” behind thenumbers.• Adaptability: comfortable learning new systems and improving processes as Pro Servicesmoves to a new ERP.• Self-starter: takes initiative, manages their own workload, and seeks out answers withoutwaiting to be asked.Pro Services Core ValuesThe successful candidate will demonstrate our core values of Safety, Integrity, Pride, andTeamwork in their daily work.WORKING CONDITIONS• Primarily office-based at the Portage, MI corporate office, with standard business hours.• Extended hours may be needed during month-end close and billing deadlines.• Occasional travel to project sites may be required. Some sites may require drug testing.• Regular computer use and the ability to sit for extended periods.EQUAL OPPORTUNITY EMPLOYERPro Services is an Equal Opportunity Employer. All qualified applicants will receive consideration foremployment without regard to race, color, religion, sex, sexual orientation, gender identity, nationalorigin, age, disability, veteran status, or any other characteristic protected by law.You should be proficient in:Cost AccountingAccounts Payable (AP)Accounts Receivable (AR)