Capital Improvements Manager

CCH; Walnut Creek (CA); On-site; USD 95,000 - 133,000; Full time

Job summary

CCH Central Office in Walnut Creek, CA is seeking a Capital Improvements Manager to support the Associate Director of Facilities in maintaining high-quality, well-maintained properties.

The role focuses on developing and managing the capital improvement project tracking system, creating scopes, cost estimates, budgets, and implementation strategies, while coordinating bids and ensuring compliance with codes and regulations.

Qualifications

• 5 years’ experience in construction project management or multi-family housing development project management, or an equivalent combination of education and experience
• Proficiency in reading and interpreting construction documents, engineering plans, blueprints, schematics, specifications, and contracts
• Knowledge of project management methodologies and practices
• Experience in construction processes, and understanding of contracts, plans, specifications, and cost estimates
• Track record of managing multiple complex projects simultaneously
• Ability to negotiate effectively with contractors, consultants, vendors, and stakeholders
• Ability to establish priorities and meet deadlines in a highly organized manner
• Affordable housing funding knowledge, preferred
• Budget development and financial management, preferred
• A valid driver license, reliable vehicle, and adequate insurance are essential

Responsibilities

• Contribute to caring and positive working and living environments for all employees and residents
• Develop, manage, and maintain the Facilities Department's capital improvement project tracking system, ensuring accurate and up-to-date project information
• Provide reporting to executive leadership, Board members, and applicable stakeholders
• Develop initial project scopes and RFPs, schedules, cost estimates, budgets, funding plans, and implementation strategies
• Review PCNA’s and recommend projects accordingly
• Ensure projects comply with building codes, environmental requirements, permitting, safety standards, and regulations
• Manage capital improvement projects from planning through procurement, construction, inspection, acceptance, and closeout
• Monitor project budgets, expenditures, schedules, milestones, contracts, and deliverables
• Coordinate bidding, contractor selection, contract negotiations, and related procurement activities
• Manage engineers, contractors, consultants, vendors, and other project partners
• Collaborate with Asset Management, Property Management, Finance, and other departments on funding and priorities
• Monitor construction activities via site visits and inspections, address issues and coordinate corrective actions
• Assess maintenance reports to determine capital intervention needs
• Evaluate completed projects and identify opportunities for improvement
• Other related duties as assigned

Skills

Project management

Budget management

Contract negotiation

Time management

Reading blueprints

Job description

Job Details

Job Location: CCH Central Office WC - Walnut Creek, CA 94596

Salary Range: $94,650.00 - $132,532.00 Salary/year

Capital Improvements Manager(Full-time, Exempt, $94,650 - $132,532)

Our Mission

CCHbuilds and manages quality, affordable housing in caring communities.

Vision

To transform communities by fostering human dignity, mutual respect, personal independence, and supportive environments

Our Values

• Sustainability – Maintaining our own organizational health and viability and maintaining sustainable communities for our residents
• Integrity – Striving for reliability and honesty in all that we do and say
• Independence – Empowering people to age in place with dignity

CCH Beliefs

We are more than a home for residents. We are more than a job for employees.

Job Summary

The Capital Improvements Managersupports the Associate Director of Facilities with maintaining high-quality, well-maintained properties throughout CCH. The CI ensures that ongoing initiatives and maintenance projects are tracked and managed efficiently and cost-effectively, providing transparency throughout. Provides the best possible service to all stakeholders in a way that maximizes profits and meets annual budget projections.

Key Responsibilities

• Contribute to caring and positive working and living environments for all employees and residents
• Develop, manage, and maintain the Facilities Department's capital improvement project tracking system, ensuring accurate and up-to-date project information, providing reporting to executive leadership, Board members, and applicable stakeholders, as necessary.
• Develop initial project scopes and Request for Proposal (RFP), schedules, cost estimates, budgets, funding plans, and implementation strategies.
• Review Property Condition Needs Assessments (PCNA’s) and recommend projects accordingly
• Ensure projects comply with applicable building codes, environmental requirements, permitting requirements, safety standards, and federal, state, and local regulations.
• Manage capital improvement projects from initial planning and design through procurement, construction, inspection, acceptance, and project closeout.
• Monitor project budgets, expenditures, schedules, milestones, contracts, deliverables, and overall performance.
• Coordinate competitive bidding, contractor selection, contract negotiations, and related procurement activities, as required.
• Manage engineers, contractors, consultants, vendors, and other project partners to ensure successful project delivery.
• Collaborate with Asset Management, Property Management, Finance, and other departments regarding capital funding, project expenditures, asset conditions, project priorities in alignment with organizational goals.
• Monitor construction activities through periodic site visits and inspections; identify issues, conflicts, delays, and deficiencies, and coordinate appropriate corrective actions
• Assess incoming incident and maintenance reports to determine the appropriate course of action, including whether a matter requires capital improvement, major repair, or other intervention.
• Evaluate completed projects and identify opportunities to improve capital planning, project delivery, asset performance, and operational processes.
• Other related duties as assigned.

Reporting + Organizational Relationships

This position will report directly to the Associate Director of Facilities and does not have supervisory responsibilities.

Compensation & Classification

CCH is committed to paying competitive wages. The salary range for this position is $94,650- $132,532 annualized. Based on CCH’s compensation philosophy, most new hires come in at the minimum salary range. CCH has a competitive benefits package with health, dental, vision, and life insurance, 8% of an employer contribution for retirement, and more. This is a full-time, exempt position. This position is based at CCH Central Office located at 1855 Olympic Blvd, Walnut Creek, CA 94596.

Physical Demands

Physical demands include continual sitting, typing, and repetitive computer use for up to 8 hours a day. The position also requires frequent communication with others, including hearing and speaking clearly with individuals and groups, in person and via phone and video calls. These demands are representative of those that must be met to successfully perform the job’s essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Equal Employment Opportunity

CCH is an equal opportunity employer. We strongly encourage applications from women, people of color, bilingual and bicultural individuals, and members of the lesbian, gay, bisexual, and transgender communities. Applicants shall not be discriminated against because of race, religion, sex, national origin, ethnicity, age, disability, political affiliation, sexual orientation, gender identity, color, marital status, or medical condition, including acquired immune deficiency syndrome (AIDS) and AIDS-related conditions. We encourage and will consider for employment qualified applicants with arrest and conviction records.

Applicants with Disabilities

Reasonable accommodation will be made so that qualified applicants who are disabled may participate in the application process. If you are seeking accommodation, please advise in writing at the time you apply.

QualificationsQualifications and Requirements

• 5 years’ experience working in construction project management or multi-family housing development project management; OR an equivalent combination of education and experience
• Proficiency in reading and interpreting construction documents engineering plans, blueprints, schematics, specifications, and contracts required
• Knowledge of Project management methodologies and practices.
• Experience in construction processes (required), and understanding of contracts, plans, specifications, and cost estimates.
• Track record of managing multiple complex projects simultaneously.
• Ability to negotiate effectively with contractors, consultants, vendors, and stakeholders.
• Ability to establish priorities and meet deadlines in a highly organized manner.
• Exercise sound judgement and make decisions involving significant financial and operational considerations.
• Affordable housing funding knowledge, preferred
• Budget development and financial management, preferred
• A valid driver license, reliable personal vehicle, personal auto insurance as required by law, and an MVR sufficient to obtain and reasonably maintain insurability under agency auto liability policies are essential job requirements.