Capital Improvement Project Manager

The Seattle Public Library; Seattle (WA); On-site; USD 116,000 - 140,000; Full time

Job summary

The Seattle Public Library is seeking a Capital Improvement Project Manager to independently deliver CIP projects from start to finish, coordinating design, construction and vendor contracts. You will prepare cost estimates, budgets, and schedules while maintaining strong communication among all stakeholders.

The role requires leading RFP processes, managing contracts, and ensuring timely project closeout with warranties and final documents.

Qualifications

• Bachelor’s degree in Architecture, Engineering or Building Construction or equivalent.
• Demonstrated experience managing facilities projects with multiple concurrent initiatives.
• Strong communication and presentation skills with diverse stakeholders.

Responsibilities

• Develop project work plans, schedules, and budgets; coordinate with stakeholders and consultants.
• Administer construction phase activities, review change orders, and approve payments.
• Lead project closeout, punch lists, warranties, and final documentation.

Skills

Communication skills

Presentation skills

Vendor coordination

Public sector experience

Education

Bachelor’s Degree in Architecture, Engineering or Building Construction

Tools

Microsoft Office

Microsoft Project

Visio

Adobe Acrobat

Job description

Position Description

Invitation to Compete #44-26: Capital Improvement Project Manager

Administrative Services Division

Central Library, 1000 4th Ave, Seattle

Regular, FLSA exempt, full-time (80 hours per two-week pay period)

Salary range: $115,633.44 - $140,480.64 annually

The hours for this appointment may include weekdays, weekends and evenings and is subject to change based on the Library’s current, operational need. A pay period is two weeks in length that starts on Wednesday and ends on Tuesday.

This position is open to the public and to The Seattle Public Library’s employees.

Overview

The Seattle Public Library is a dynamic urban library system that consists of the Central Library and 26 branch libraries, and is Seattle’s center of information and knowledge and one of the most popular and valued services in the city. Library staff members are highly regarded by the public for their knowledge, quality of service, and caring. Staff members are committed to the Library’s organizational values of respect, partnership, engagement, diversity, transparency, and recognition. In particular, they demonstrate respect, engage in partnerships, and are transparent in their communications and intentions. A strategic priority of the Library is to foster an internal culture of innovation which focuses on creativity, engagement, learning, and staff development. The Seattle Public Library is also firmly committed to Intellectual Freedom and the City of Seattle's Race and Social Justice Initiative (RSJI). To this end, all staff embrace Intellectual Freedom as a core value of the library and understand the role that the Library plays in creating a more equitable community with increased opportunity for historically marginalized individuals and families in Seattle. If you share these values and meet the qualifications, the Library invites you to apply for this position.

The facilities of The Seattle Public Library include the 363,000 square foot Central Library, 26 branch libraries, and an 18,000 square foot storage facility totaling approximately 613,000 square feet. While the Library’s Facilities Maintenance Services department handles day-to-day building maintenance, the Capital Improvement Program (CIP) plans and manages the more complex, time-intensive major asset maintenance and facility projects, often requiring the use of specialized contract services such as architecture, engineering, construction (AEC) and specialty trades, including the City of Seattle’s job order contractor.

This position will work independently to complete assigned CIP projects on time and budget from start to finish by working with project stakeholders to define programming needs and manage design, construction, and vendor contracts. This position will prepare cost estimates, budgets and schedules for potential projects as well as approved ones. The position will maintain and ensure effective project communications among all team members and stakeholders, represent The Seattle Public Library and CIP at project meetings, and will work with CIP administrative staff to close out projects, complete final punch lists, confirm warranties, and receive final documentation.

General work is performed in a normal City work/office environment, but includes field visits to construction sites, climbing ladders, walking attic spaces and rooftops. Work will occasionally be performed in inclement weather, and may require protective gear (safety helmet, safety glasses, appropriate clothing and hard-soled shoes) based on environment. This position may require use of a City Motor Pool Vehicle and/or personal vehicle (with mileage reimbursement) when frequent travel to project locations is required.

Job Responsibilities

Project Development: Develop comprehensive project work plans and schedules; meet with project stakeholders to confirm work scope and expectations; seek project approvals from management; incorporate value engineering concepts in developing project scenarios and cost estimates. Coordinate consultant selection process. Work with architectural and engineering consultants to prepare pricing/bid documents and project manuals including Division 00/01 as necessary for each project. Develop and negotiate contracts for design and construction. Ensure that project stakeholders are advised and updated on scope changes; communicate expectations to project team members; make timely updates to budgets and schedules and advise/alert management of decisions or issues.

Construction Administration: Observe construction phase activities to ensure compliance to contractual documents and specifications; report on activities in a timely manner and deficiencies to respective Owner/Architect/Contractor (OAC) project team members; review construction change order proposals, construction change directives, and recommend for approval/disproval. Communicate and expedite actions/directives to AEC team members for assigned projects; resolve, advise or elevate controversial issues to Capital Program Manager. Authorize payments to contractors, vendors, and consultants. Prepare and process change orders. Verify the accuracy of product and service invoices. Represent the Library at OAC and project stakeholder meetings as required.

Project Closeout: Either independently or working with AEC team members, prepare punch lists for assigned projects; differentiate between punch list and warranty items. Manage and expedite completion of Library-approved punch list items by scheduling and coordinating respective contractors and vendors and conducting timely field inspections of corrective work; resolve problems or elevate to Capital Program Manager as required. Manage project closeout process: Startup, move-in and occupancy; collecting operations and maintenance (O&M) materials, as-built drawings, warranty items, and other related issues with AEC team members. Expedite execution of agreed upon punch list and warranty work by contactors and vendors; represent the Library in resolving punch list and warranty matters.

Qualifications

• Bachelor’s Degree in Architecture, Engineering or Building Construction, or equivalent training.
• Minimum seven years of established experience in facilities project management as an in-house owner’s project representative, on a wide range and number of small to moderate ($5K to $5M+) institutional, retail and/or commercial facility projects and building types, managing design and specialty consultants, general contractors and sub-contractors, furniture, fixtures and equipment vendors, and stakeholder expectations. Candidate must manage 20-25 short duration, intensive projects per calendar year of varying size/complexity, in overlapping phases of development and implementation.
• Demonstrated practical understanding of integrated facility design and construction (including facility programming), building types/uses, and common construction practices, Americans with Disabilities Act (ADA), building codes and regulatory compliance in Seattle.
• Highly experienced in developing Request for Proposals (RFP) for design/consulting services, competitive bid documents for facility projects and furniture, fixtures & equipment assessment and procurement in an institutional setting, especially public and non-profit sectors.
• Highly skilled at defining/assessing project work scope; facility programming and space planning; broad and practical understanding of construction means/methods to ensure that projects achieve their goals and objectives in a timely and cost effective manner.
• Must have excellent communication and presentation skills; working and communicating with all organizational levels and project stakeholders.
• Competency (no supplemental training required) in Microsoft Office applications, including Project and Visio (or equal), and other software (i.e. Adobe Acrobat Std/Pro) in a networked Windows environment to prepare reports and documents that integrate text, graphics, and quantitative information.
• Skilled at leveraging technology to effectively manage workflow; using smartphone/tablet applications, traditional laptop/desktop applications, remote desktop access (via VPN), digital photography, etc., to work effectively whether at the office, from jobsites or home.
• A valid Washington State Driver’s license.
• Past in-house employment in complex, established institutional, public/non-profit organizations and/or corporate sector experience is highly desired; retail/banking facility project experience a plus.

Benefits And Salary Information

The full salary range for this position is $115,633.44 - $140,480.64 annually.

The City of Seattle offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life, and long-term disability insurance for employees and their dependents. More information about employee benefits is available on the City's website at: https://www.seattle.gov/human-resources/benefits/employees-and-covered-family-members/most-employees-plans

Information about retirement plans can be found at: https://www.seattle.gov/retirement

Additional Information

If you have questions regarding this bulletin or employment at The Seattle Public Library, please send an email to [e-mail]. The Library promotes diversity and inclusion in employment. If accommodations are needed during the selection process, please contact us.

Please keep in mind that job offers are contingent on a review of criminal history as well as verification of information provided by the applicant as part of the application process.