Capital Budget Analyst

City of New York; New York (NY); On-site; USD 80,000 - 90,000; Full time

Job summary

City of New York, through DCAS, seeks a Staff Analyst to work in the Capital Budget Unit, managing the agency’s capital program and related financial activities.

You will support budget submissions, procurement registrations, and payment processing to ensure funding for projects, with emphasis on accuracy and timeliness. A master’s degree or equivalent experience is required, with alternate combinations considered. This civil service role may participate in the 55-a program.

Qualifications

• Masters in economics/finance etc. preferred.
• Combination of education and experience acceptable.
• Experience with large public budget or financial administration.

Responsibilities

• Review payment packages and ensure required documentation.
• Analyze payment packages, invoices, and contract prices.
• Flag discrepancies to prevent overpayments and ensure timing.
• Maintain payment tracking reports and liaise with stakeholders.

Skills

Analytical thinking

Attention to detail

Education

Master's degree in economics/finance/public administration

Bachelor's degree + 2 years experience

Associate degree + 4 years experience

Job description

• Job Category: Finance, Accounting, & Procurement
• Salary Band: $80,000 to $90,000
• Compensation: USD 72,595 - USD 83,484

Job Description

DCAS's mission is to make city government work for all New Yorkers. From managing New York City's most iconic courthouses and municipal buildings, to purchasing over $1 billion annually in goods and services for more than 80 City agencies.
What we do ensures that all agencies can deliver on their mission. Our reach touches every facet of City government and is instrumental to the successful day-to-day operations of the City of New York. Our commitment to equity, effectiveness, and sustainability guides our work providing City agencies with the critical resources and support needed to succeed, including:

• Recruiting, hiring, and training City employees.
• Managing 56 public buildings.
• Acquiring, selling, and leasing City property.
• Purchasing over $1 billion in goods and services for City agencies.
• Overseeing the greenest municipal vehicle fleet in the country.
• Leading the City's efforts to reduce carbon emissions from government operations.

When you work at DCAS, you're not just working for one agency, but in service to all of them. It's an opportunity to provide meaningful support, quality customer service, and help protect the future of New York City for generations to come. Visit our website at NYC.GOV/DCAS to learn more about the work we do.

The DCAS Capital Budget Unit (CBU) is responsible for managing the agency’s $10 billion 10-year capital plan and works to manage capital submissions through various phases of the Capital process. This includes assisting with procurement through the registration process required by the City Charter, Office of Management and Budget and the Comptroller's Office. The unit registers work order letters and change orders for capital contracts with the Comptroller's office and submits CPs to OMB to ensure that DCAS has sufficient budgetary authority to fund all capital projects, leases, and equipment purchases. The unit also reports on the status of the capital budget and reviews invoices for capital contracts.

The Department of Citywide Administrative Services (DCAS) seeks to hire a Staff Analyst to work within in the Fiscal and Business Management Line of Service’s Capital Budget Unit to serve as a Capital Budget Analyst. Reporting directly to the Capital Budget Director, the candidate will be responsible for a broad range of financial and administrative activities relating to the management and funding of DCAS’ capital program.

Responsibilities

Responsibilities of Capital Budget Analyst may include:

• Review packages submitted by DCASs Fleet Management and Energy Management (DEM).
• Ensure payment packages contain all required documentations outlined by contract.
• Perform extensive analysis of payment packages including invoices, verification of contract prices and discount provisions, previous services rendered, certified payroll submissions, timesheets, delivery and/or inspection certifications.
• Flag discrepancies in payment packages to Project Mangers to prevent overpayments.
• Create comprehensive and detailed payment vouchers. Ensure deduction(s) and/or retainage were correctly applied.
• Ensure timely payments to avoid service interruption or contract termination. Process Disbursement Request Modifications (DRMs) for rush or special processing requests as needed.
• Liaise with stakeholders such as construction companies, project managers, the Comptroller's office, the Department of Investigation, and other entities including internal and external auditors.
• Update various payment tracking reports, process Release of Retainage documents, and monitor interest payments.

Only permanent employees in the civil service title of Staff Analyst, and comparable titles, or those reachable on Staff Analyst civil service exam are eligible to apply.

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate in your cover letter that you would like to be considered for the position under the 55-a Program.

STAFF ANALYST - 12626

Qualifications

A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a Juris Doctor degree from an accredited law school; or
A baccalaureate degree from an accredited college and two years of satisfactory full- time professional experience working in one or a combination of the following areas: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area.
An associate degree or completion of 60 semester credits from an accredited college and four years of satisfactory full-time professional experience as described in "2" above.
A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and six years of satisfactory full-time professional experience as described in "2" above.
A combination of education and/or experience equivalent to “1”, “2”, “3”, or “4” above. College education may be substituted for professional experience at the rate of 30 semester credits from an accredited college for one year of experience. However, all candidates must have a high school diploma.

Special Note:
To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, one additional year of professional experience as described in "2" above.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.