Procurement Manager, FF&E

Flow; Miami (FL); On-site; USD 110,000 - 150,000; Full time

Benefits offered by this job

Health and wellness

PTO and paid holidays

401(k) retirement plan

Job summary

Flow is seeking a Procurement and FF&E Manager to drive cost control and material procurement across real estate development projects in the Miami area. You will perform precise quantity take-offs, prepare BOQs, and coordinate FF&E procurement to keep projects within approved budgets.

You will review drawings and specifications, manage supplier bids, and maintain documentation while coordinating with engineers, site teams, and vendors to ensure timely deliveries and accurate cost records.

Qualifications

• Bachelor's degree in Civil Engineering or Quantity Surveying.
• 5–8+ years of experience in quantity surveying and/or procurement.
• Experience in mid- to large-scale real estate development.
• Multi-disciplinary quantity take-off experience (Civil, Interior, MEP).
• Familiarity with international contract forms, including FIDIC.
• Proficiency in Revit, AutoCAD, MS Project, and Excel; BIM standards knowledge a plus.

Responsibilities

• Prepare quantity take-offs and assist in BOQ and cost estimates.
• Support FF&E procurement and coordination, including take-offs, supplier sourcing, quotation comparisons, and delivery tracking.
• Review drawings, specifications, and scope of works.
• Monitor project costs, budgets, and variations.
• Prepare interim valuations, payment applications, and final accounts.
• Maintain records of quantities, costs, and project documentation.
• Source and coordinate with suppliers and subcontractors.
• Prepare RFQs and follow up for quotations and responses.
• Prepare technical and commercial comparison statements.
• Assist with purchase orders and subcontracts.
• Coordinate with site and planning teams for timely material delivery.
• Liaise with engineers, site teams, consultants, and vendors.
• Track procurement status and cost records.

Skills

Quantity surveying

Procurement

Cost estimation

Bid evaluation

Cost control

Vendor coordination

Education

Bachelor's degree in Civil Engineering or Quantity Surveying

Tools

Autodesk Revit

AutoCAD

MS Project

Microsoft Excel

BIM standards (ISO 19650, PAS 1192)

Job description

About the Company

At Flow, we’re reimagining what it means to live, work, and connect. More than just a real estate company, Flow is a brand, a technology platform, and an operations ecosystem spanning condominiums, hotels, multifamily residences, and office spaces. We’re building a new kind of living experience: one that’s flexible, connected, and designed to create genuine community and real value for the people who call Flow home.

Our mission is oneness: prioritizing our residents and their experiences, and fostering connection with ourselves, their neighbors, and the natural world. By putting people at the center of everything we do, we’re creating vibrant, human-centered communities where life, work, creativity, and play all come together in one place.

About the Role

The Procurement and FF&E Manager supports the commercial lifecycle of real estate development projects at Flow, serving as a key technical resource for cost control and material procurement. In this role, you'll perform precise quantification, cost estimation, and procurement coordination—preparing tender documents, evaluating bids, and managing day-to-day contract administration to keep projects within approved budgets.

Responsibilities

• Prepare quantity take-offs and assist in the preparation of BOQs and cost estimates
• Support FF&E procurement and coordination, including take-offs, supplier sourcing, quotation comparisons, and delivery tracking in alignment with project schedules and interior design specifications
• Review drawings, specifications, and scope of works
• Monitor project costs, budgets, and variations
• Support preparation of interim valuations, payment applications, and final accounts
• Maintain accurate records of quantities, costs, and project documentation
• Source, prequalify, and coordinate with suppliers and subcontractors
• Prepare RFQs, obtain quotations, and follow up for timely responses
• Prepare technical and commercial comparison statements
• Support negotiations and assist with purchase order and subcontract issuance
• Coordinate with site and planning teams to ensure timely material delivery
• Liaise with engineers, site teams, consultants, and vendors
• Track procurement status and maintain delivery schedules, procurement logs, and cost records

Ideal Background

• Bachelor's degree in Civil Engineering or Quantity Surveying
• 5–8+ years of experience in quantity surveying and/or procurement
• Background in mid- to large-scale real estate development, with experience at a developer, project management consultancy, or tier-one contracting firm
• Multi-disciplinary quantity take-off experience (Civil, Interior, MEP)
• Familiarity with international contract forms, including FIDIC
• Proficiency in Autodesk Revit, AutoCAD, MS Project, and Microsoft Excel; knowledge of BIM standards (ISO 19650, PAS 1192) a plus
• Strong understanding of technical specifications and material standards
• Highly detail-oriented, organized, and able to manage competing deadlines in a fast-paced environment

Benefits

We take care of our people so they can do their best work.

• Health and Wellness Comprehensive medical, dental, vision, disability, and life insurance and parental leave benefits. On-staff doctor, free therapy through SpringHealth, acupuncture, an Employee Assistance Program, and other wellness offerings.
• Time Off PTO and paid holidays.
• Financial 401(k) retirement plan, healthcare and dependent care FSAs, HSA-compatible plan options with annual employer HSA funding and pre-tax commuter benefits.
• Life at Flow Weekly catered lunches, wellness classes and employee discounts on Flow hotel stays, grocer products, and merch.

Flow is proud to be an equal opportunity workplace and hires regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity and/or expression, pregnancy, Veteran status any other characteristic protected by federal, state or local law. In addition, we provide reasonable accommodation for qualified individuals with disabilities.