Canyon Kids After School Program Secretary

Sylvania; Canyon (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

The Afterschool Program Secretary at Sylvania provides essential administrative support to ensure smooth operation of the afterschool program. You will handle intake, attendance, and documentation to keep records accurate and up to date.

Responsibilities include monthly tuition billing via My School Bucks, maintaining attendance/registration records, and communicating with families through phone, email, and ParentSquare. Collaboration with staff ensures daily operations run smoothly.

Qualifications

• Minimum one year of administrative or clerical experience required.
• Experience in an educational or childcare environment preferred.
• Strong organizational, interpersonal, and written/spoken communication skills.
• Proficiency with Microsoft Office, Google Workspace, and data entry systems.

Responsibilities

• Provides administrative support to ensure efficient operation of the afterschool program.
• Oversees monthly tuition billing and collections and maintains accurate payment records.
• Maintains program documents, attendance, registration forms, and enrollment records.
• Communicates with parents via phone, email, and ParentSquare; relays messages from leadership.
• Schedules and tracks supply orders and assists with student records confidentiality.
• Collaborates with staff and campus leadership for daily operations.
• Delivers excellent customer service while upholding program policies.
• Demonstrates initiative and problem-solving in administrative tasks.
• Performs other duties as assigned by the Program Manager or district administration.

Skills

Administrative experience

Organizational skills

Interpersonal skills

Written and verbal communication

Attention to detail

Customer service

Tools

Microsoft Office

Google Workspace

Data entry systems

Job description

QUALIFICATIONS:

• Minimum one year of administrative or clerical experience required
• Experience working in an educational or childcare environment preferred
• Strong organizational, interpersonal, and communication skills, both oral and written
• Proficiency in Microsoft Office Suite, Google Workspace, and data entry systems

REQUIREMENTS:

The Afterschool Program Secretary will provide administrative and clerical support to ensure efficient operation of the afterschool program.

Responsibilities include, but are not limited to:

• Oversees monthly tuition billing and collections, including issuing late fees and maintaining accurate payment records through My School Bucks
• Maintain and update program documents, including attendance records, registration forms, My School Bucks spreadsheets, supply requisitions, and withdrawal paperwork
• Communicate effectively with parents via phone, email, and ParentSquare to address inquiries, provide information, and relay messages from program leadership
• Process and track program supply orders and ensure accurate documentation of financial and enrollment recordsAssist in maintaining compliance with district and program policies regarding student records and confidentiality
• Collaborate with program staff and campus leadership to ensure smooth day-to-day operations
• Provide exceptional customer service to families while maintaining professionalism and adhering to program policies
• Exhibit empathy and understanding toward families while remaining firm in upholding established procedures
• Demonstrate initiative, attention to detail, and problem-solving skills in handling administrative challenges
• Perform other duties as assigned by the Program Manager or district administration

SKILLS AND ABILITIES:

• Ability to work independently and take initiative
• Strong attention to detail and accuracy in data management
• Excellent time management and ability to multitask in a fast-paced environment
• High level of professionalism and confidentiality
• Effective written and verbal communication skills
• Customer service driven with a positive and empathetic attitude

WORKING CONDITIONS:

• Office environment; frequent interaction with parents, staff, and students
• Ability to sit, stand, and walk for sustained periods as required by daily tasks
• Ability to handle multiple priorities and meet deadlines