Canonical Assistant

Archdiocese for the Military Services, USA; Washington (District of Columbia); On-site; USD 52,000 - 70,000; Full time

Job summary

Archdiocese for the Military Services, USA, seeks a Canonical Assistant to support the Tribunal Office in responding to and recording nullity information, managing case files, and distributing documents with strict attention to deadlines.

Reporting to the Judicial Vicar and Tribunal Secretary, the role requires strong organization, data entry skills, and proficiency in CaseMaster and Salesforce, while maintaining confidentiality and coordinating with petitioners, respondents, and officials.

Qualifications

• Bachelor's degree required.
• Ability to explain Tribunal processes to petitioners and respondents.
• Excellent written and oral communication skills.
• Detail-oriented with strong organizational abilities.
• Must manage deadlines and multiple cases concurrently.

Responsibilities

• Familiarity with Protocol for Formal cases (and related processes) and ability to explain Tribunal processes.
• Provide accurate case status information to petitioners, respondents, advocates, and Tribunal officials.
• Data entry using Microsoft Office, CaseMaster, Salesforce, and other systems as needed.
• Track case status and follow up on all cases, including Formal, Lack of Form, Ligamen, and Privilege cases.
• Plan and organize assigned work with attention to deadlines and efficiency.
• Review requests for marriage permissions, dispensations and Visums.
• Administer cases using CaseMaster and generate required documents.
• Make copies of and scan documents as needed.
• Prepare check requests for Court Experts, Defenders and Tribunal officials.
• Send proper case files to Court Experts, Defenders and Judges, and track possession status.
• Follow the Protocol for Formal cases and generate letters/decrees to be mailed.
• Other duties as assigned.

Skills

Interpersonal communication

Case management

Detail-oriented

Time management

Confidentiality

Documentation accuracy

Education

Bachelor's Degree

Tools

Microsoft Office

CaseMaster

Salesforce

Job description

Reporting to the Judicial Vicar and working with the Tribunal Secretary, the Canonical Assistant furthers the ministry of the Office of the Tribunal by responding to and recording nullity information in case and computer files. The Canonical Assistant tracks the status and movement of nullity cases, performs administrative duties regarding cases, processes requests, generates correspondence, and prepares and distributes case documents with proper attention to deadlines.

Essential Duties and Responsibilities:

1. Familiarity with the Protocol for processing Formal cases (as well as Lack of Form, Ligamen, Pauline Privilege, Petrine Privilege, and Defect of Form cases). Ability to explain Tribunal processes to all who request such information.

2. Provides accurate information on the status of cases to petitioners, respondents, their advocates, and Tribunal officials

3. Data entry using Microsoft Office, CaseMaster, Salesforce, and other systems as needed.

4. Tracks case status and movement and follows-up on all cases when appropriate, including Formal cases, Lack of Form, Ligamen, Favor of the Faith, both Pauline Privilege and Petrine Privilege, and Defect of Form.

5. Plans and organizes assigned work with proper attention to deadlines and efficiency. Completes all assignments on time.

6. Reviews requests for marriage permissions, dispensations and Visums.

7. Administers cases using CaseMaster software (marriage and dispensation modules) and generates documents as necessary.

8. Makes copies of and scans documents as needed.

9. Prepares check requests for Court Experts, Defenders and Tribunal officials.

10. Sends the proper case files (via post mail or email) to Court Experts, Defenders and Judges, and tracks the cases in the possession of all Tribunal officials.

11. Follows the Protocol for Formal cases (as well as for Lack of Form, Ligamen, Favor of the Faith (Pauline Privilege and Petrine Privilege) and Defect of Form cases), prepares and generates letters and decrees to be mailed to the proper recipient(s).

12. Other duties as assigned.

Qualifications:

Education: Bachelor's Degree

Knowledge, Skills and Abilities:

• Commitment to the values and mission of the Archdiocese.
• Intermediate to advanced knowledge of Microsoft Office and ability to learn CaseMaster and Salesforce, and other systems as needed.
• Excellent written and oral communication skills.
• Able to prepare and generate letters and decrees to be mailed to the proper recipient(s).
• Detail-oriented with excellent organization skills, including the ability to manage multiple demands and/or projects simultaneously, track the status of cases, and complete assignments on time.
• Able to apply sound judgment, maintain the confidentiality of cases and proprietary data, and conduct oneself with integrity and focus.