Campus Visit Coordinator and Admission Assistant

Dominican University; River Forest (IL); On-site; USD 46,000 - 50,000; Part time

Benefits offered by this job

Comprehensive health, dental, and vision insurance

Retirement plan with employer matching

Tuition remission for employees and dependents

Generous paid time off

Job summary

Dominican University in River Forest, IL, is seeking a Campus Visit Coordinator and Admission Assistant to support various admission processes. Responsibilities include acting as a front-line representative, managing student interactions via multiple channels, and coordinating campus visits.

The ideal candidate will have a high school diploma, enjoy excellent customer service, and possess strong organizational skills. The position offers a salary between $22.00 - $24.00 per hour and benefits including health insurance and tuition remission.

Qualifications

• High school diploma or equivalent required.
• Experience in fast-paced customer service environments preferred.
• Ability to manage multiple tasks effectively.

Responsibilities

• Act as the primary contact for the Office of Admission.
• Utilize CRM system to log interactions and support students.
• Schedule in-person campus visits and coordinate events.

Skills

Bilingual proficiency in English and Spanish

Customer service excellence

Strong organizational skills

Education

High school diploma or GED

Some college

Tools

Slate (CRM)

Jenzabar (ERP)

Job description

Position: Campus Visit Coordinator and Admission Assistant

Location: River Forest, IL

Job Id: 2336

# of Openings: 1

Reports To: Campus Experience Manager

Position Summary

The Campus Visit Coordinator and Admission Assistant provides vital support to all areas of the enrollment department, including first‑year admission, transfer admission, and graduate admission, and, when necessary, supports the Dominican University Chicago Campus admission team. Working with the Campus Experience Team and campus partners, the role ensures a seamless, welcoming, and engaging experience for all prospective students and guests.

Student Engagement and Frontline Support

• Act as a front‑line representative of enrollment management by serving as the primary point of contact for the Office of Admission, including answering incoming calls and monitoring and managing the admission email inboxes.
• Deliver excellent customer service and offer a warm and welcoming demeanor, ensuring a high‑quality experience for all campus visits and individuals engaging with the department through multiple channels of communication.
• Collaborate with campus partners, including Enrollment Systems and Operations, Financial Aid, Stars Connect, and Student Success and Engagement, to support students, address concerns, and provide solution‑oriented assistance to help students navigate challenges they may encounter.
• Communicate professionally using email, phone, virtual platforms, and in meetings. Bilingual proficiency in English and Spanish is needed to support communication with students, employees, and community members.
• Assist with on‑campus admission events as needed, including occasional evening and weekend events.

CRM Management and Data Entry

• Utilize the department's Customer Relationship Management (CRM) system, Slate, to log student interactions, scan and forward application documentation, enter student inquiry information, schedule campus visits and events, and provide enrollment support to students.
• Ensure all interactions, including calls, emails, and walk‑ins, are accurately documented in Slate to support reporting and data integrity.
• Maintain and utilize a reporting process within Slate and other technology tools to track and report campus visits and events.

Scheduling and Visit Coordination

• Schedule in‑person campus visits and virtual appointments for the admission counselors by utilizing Slate and the staff’s Outlook calendars.
• Customize visit itineraries for prospective students, including coordinating meetings with faculty, staff, and athletic coaches, as needed.
• Coordinate daily campus tours and assist with the needs of walk‑in visitors.
• Plan and support small group information sessions and Financial Aid Week appointments to ensure a well‑organized and engaging experience.

Administrative and Office Support

• Actively participate in departmental meetings and contribute to team initiatives.
• Maintain inventory of office supplies and admission materials, and coordinate re‑ordering as needed.
• Organize and maintain the Welcome Center and admission kitchenette to ensure a professional and welcoming environment.
• Handle a wide variety of tasks in a fast‑paced, service‑oriented atmosphere by effectively prioritizing responsibilities using strong organizational and interpersonal skills.
• Perform other duties as requested by supervisor.

Required Qualifications

• High school diploma or GED.

Preferred Qualifications

• Some college.
• Experience working in a fast‑paced customer service environment.
• Experience with Slate (CRM) and Jenzabar (ERP).

Physical Demands

• Ability to spend long durations of the workday sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Salary and FLSA Status

• Salary: $22.00 - $24.00 per hour.
• FLSA Status: Non‑Exempt.
• Comprehensive health, dental, and vision insurance.
• Retirement plan with employer matching contributions.
• Tuition remission for employees and their dependents.
• Flexible spending accounts (FSA).
• Generous paid time off (PTO).

Equal Employment Opportunity Statement

Dominican University is an equal opportunity employer and encourages applications from women, minorities, individuals with disabilities, and protected veterans.