Campus Visit Coordinator (81137)

Iona University; City of New Rochelle (NY); On-site; USD 66,000 - 67,000; Full time

Job summary

Iona University is seeking a Campus Visit Coordinator in New Rochelle, NY to plan and execute campus visit programs for prospective students and their families. You will be the primary contact before, during, and after personalized visits, tours, and information sessions, coordinating with the Undergraduate Admissions team.

The role requires collaboration with senior admissions staff, managing visit agendas, and ensuring a seamless experience throughout the admissions cycle, including daily

Qualifications

• Bachelor’s Degree required.
• Willing and able to travel domestically.
• Ability to work extended hours including nights, weekends, and some holidays.
• Valid driver’s license required.
• Goal-driven, detail-oriented team player.
• Self-starter with the ability to multi-task.
• Proficiency in Microsoft Office Suite, Slate, and PeopleSoft.
• 0-2 years of experience.
• Previous experience in a university admissions office with an event management background preferred.
• Bilingual (English/Spanish) a plus.

Responsibilities

• Plan and execute campus visit programs for prospective students and families.
• Serve as the primary visit contact before, during, and after visits, tours, and information sessions.
• Coordinate personalized visit agendas and admissions information sessions.
• Oversee the Gael Guide Program and field inquiries via phone and email.
• Arrange participation of internal constituents and resolve scheduling conflicts.
• Coordinate VIP tours for executive offices and departments across campus.
• Compile data on daily visit programs and provide weekly reports.
• Support travel coverage and admissions counseling as needed.
• Work long hours, including weekends and nights, as part of a full-time role.

Skills

Excellent communication

Interpersonal skills

Presentation skills

Organizational skills

Customer service

Multi-tasking

Education

Bachelor’s Degree

Tools

Microsoft Office Suite

Slate

PeopleSoft

Job description

Job Details:

Location: New Rochelle - New Rochelle, NY 10801, Position Type: Full Time, Education Level: 4 Year Degree, Salary Range: $66,300.00 - $66,400.00 Salary/year

Iona University is currently seeking a Campus Visit Coordinator who, in coordination with the Director of Undergraduate Admissions and Associate Director of Enrollment Management Communications and Event Planning, will be responsible for planning and executing campus visit programs for prospective students and their families. This position serves as the point of contact for visitors before, during, and after personalized visits, tours, and information session programs.

The successful candidate will work closely with the Sr. Director of Undergraduate Admissions, the Associate Director of Enrollment Management Communications and Event Planning, and the Director of Operations to develop a strong visit program, ensuring a seamless experience for prospective students and families as they proceed through the admissions cycle. This position will also ensure that the visit program has consistent routines and protocols surrounding daily activities.

Duties and Responsibilities (including, but not limited to):

• Working with the Director of Undergraduate Admissions to build personalized visit agendas that fulfill visitors’ needs and comprehensively represent the Iona undergraduate experience.
• Planning and implementing the details of admissions information sessions and campus tours.
• Troubleshooting and resolving visit scheduling problems.
• Providing excellent customer service to visiting families and university staff.
• Overseeing the Gael Guide (Tour Guide) Program.
• Serving as the primary customer service representative for incoming calls and emails to the general admissions inbox and phone line.
• Demonstrate and reflect an understanding of and commitment to the mission and core values of Iona University and the Christian Brothers.
• Respond to visit inquiries, serving as the consistent point of contact throughout the pre-visit process, and securing time and travel commitment from visitors.
• Successfully implement the Daily and Weekend Visit experience by scheduling student staff and organizing space and needs.
• Conduct daily information sessions for prospective students and visitors to the university.
• Answer incoming phone calls and respond to incoming emails as the primary customer service representative for the admissions office.
• Communicate with internal university constituents to arrange their participation in visit activities and resolve scheduling conflicts as they arise.
• Ascertain each visitor’s individual needs and interests to design an appropriate and appealing visit agenda.
• Maintain records and contact lists for prospective students, their families, and Iona faculty and staff involved in the visit process.
• Follow established guidelines for pre-planning and implementation of campus tours, information sessions, and individual events while also suggesting enhancements.
• Oversee a shadow program for Admitted Students.
• Coordinate VIP tour requests for the President’s Office, as well as other departments across campus.
• Collaborate with the Gael Guide Program.
• Compile data on daily visit programs throughout the year and provide weekly analysis reports.
• Provide assistance to the Director of Admissions and/or Admissions Counseling staff with travel coverage and application review, as needed.
• Additional responsibilities as assigned by the Director of Undergraduate Admissions.
• Full-time position; long hours, extensive weekend responsibilities, and night work required.

Iona University, a highly accredited liberal arts institution known for academic excellence, seeks to grow our diverse community of learners, scholars, and staff located at our scenic 45-acre campus in New Rochelle, just 20 minutes north of midtown Manhattan. At Iona, we are committed to educating lifelong learners in the tradition of the Christian Brothers and American Catholic higher education. We prepare our 3,300 undergraduates and 600 graduate students with career-ready skills and success in all facets of their lives by nurturing the values of justice, peace, and service.

Our continued success depends on attracting and retaining a highly motivated, results-oriented, and talented individual to join our team. Learn more about what makes us unique: review our Mission, Vision & Values, our stories in the media, and our compelling benefits. Join the Iona University team and partner with us as we Move the World!

Qualifications: Required Experience:

• Bachelor’s Degree required.
• Willing and able to travel domestically.
• Ability to work extended hours including nights, weekends, and some holidays.
• Valid driver’s license required.
• Goal-driven, detail-oriented team player.
• Excellent communication, interpersonal, presentation, and organizational skills.
• Self-starter with the ability to multi-task.
• Proficiency in Microsoft Office Suite, Slate, and PeopleSoft.
• 0-2 years of experience.
• Previous experience in a university admissions office with an event management background preferred.
• Bilingual (English/Spanish) a plus.

Visa sponsorship is not available for this position.

About Iona/EEO Statement:

Founded in 1940, Iona University is a private, Catholic, coeducational institution of learning in the tradition of the Edmund Rice Christian Brothers. Iona is a growing, highly accredited institution located just 20 miles north of Midtown Manhattan, with campuses in New Rochelle, Bronxville, and a new location in County Mayo, Ireland. With over 4,000 students, Iona offers small classes, engaged faculty, and a wide range of programs across the School of Arts & Science, the LaPenta School of Business (AACSB accredited), the NewYork Presbyterian Iona School of Nursing & Health Sciences, and the Hynes Institute for Entrepreneurship & Innovation.

Recognized by The Princeton Review, The Wall Street Journal, Forbes, and U.S. News & World Report, Iona is nationally ranked for academic quality, social mobility, and long term return on investment. The University’s continued growth and rising reputation reflect its commitment to academic excellence, innovation, service, and opportunity.

Iona University values and celebrates diversity and is committed to providing a welcoming and inclusive environment for all employees and applicants for employment. Iona is an equal opportunity employer. All qualified applicants will be considered free from discrimination based on any legally protected characteristic under applicable federal, state, or local laws. Iona University encourages applications from qualified candidates of all backgrounds.