Campus Visit Coordinator

Iona University; City of New Rochelle (NY); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Medical benefits

Tuition remission

Retirement plans

Paid time off

Job summary

Iona University in New Rochelle, NY is seeking a Campus Visit Coordinator to plan and execute campus visit programs for prospective students and families. The role collaborates with the Director of Undergraduate Admissions to create personalized agendas and ensure a welcoming campus experience.

Responsibilities include information sessions, tours, scheduling coordination, and serving as the primary contact for inquiries.

Qualifications

• Bachelor’s degree required.
• Willing and able to travel domestically.
• Excellent communication and organizational skills.
• Previous university admissions or event planning experience preferred.

Responsibilities

• Plan and execute campus visit programs for prospective students and families.
• Coordinate admissions information sessions and campus tours.
• Troubleshoot visit scheduling and ensure a seamless visitor experience.
• Serve as primary contact for inquiries by phone and email.
• Oversee the Gael Guide tour program and coordinate VIP requests.
• Maintain records of visits and provide analysis reports.

Skills

Customer Service

Event Coordination

Public Speaking

Interpersonal Skills

Education

Bachelor’s Degree

Tools

Microsoft Office

Slate

PeopleSoft

Job description

Iona University, a highly accredited liberal arts institution known for academic excellence, seeks to grow our diverse community of learners, scholars, and staff located at our scenic 45-acre campus in New Rochelle, just 20 minutes north of midtown Manhattan. At Iona, we are committed to educating lifelong learners in the tradition of the Christian Brothers and American Catholic higher education. We prepare our 3,300 undergraduates and 600 graduate students with career-ready skills and success in all facets of their lives by nurturing the values of justice, peace, and service.Our continued success depends on attracting and retaining a highly motivated, results-oriented, and talented individual to join our team. Learn more about what makes us unique: review our Mission, Vision & Values, our stories in the media, and our compelling benefits. Join the Iona University team and partner with us as we Move the World!Iona University is currently seeking a Campus Visit Coordinator who, in coordination with the Director of Undergraduate Admissions and Associate Director of Enrollment Management Communications and Event Planning, will be responsible for planning and executing campus visit programs for prospective students and their families. This position serves as the point of contact for visitors before, during, and after personalized visits, tours, and information session programs.Responsibilities include:Working with the Director of Undergraduate Admissions to build personalized visit agendas that fulfill visitors’ needs and comprehensively represent the Iona undergraduate experience.Planning and implementing the details of admissions information sessions and campus tours.Troubleshooting and resolving visit scheduling problems.Providing excellent customer service to visiting families and university staff.Overseeing the Gael Guide (Tour Guide) Program.Serving as the primary customer service representative for incoming calls and emails to the general admissions inbox and phone line.The successful candidate will work closely with the Sr. Director of Undergraduate Admissions, the Associate Director of Enrollment Management Communications and Event Planning, and the Director of Operations to develop a strong visit program, ensuring a seamless experience for prospective students and families as they proceed through the admissions cycle. This position will also ensure that the visit program has consistent routines and protocols surrounding daily activities.Duties and Responsibilities (including, but not limited to):Demonstrate and reflect an understanding of and commitment to the mission and core values of Iona University and the Christian Brothers.Respond to visit inquiries, serving as the consistent point of contact throughout the pre-visit process, and securing time and travel commitment from visitors.Successfully implement the Daily and Weekend Visit experience by scheduling student staff and organizing space and needs.Conduct daily information sessions for prospective students and visitors to the university.Answer incoming phone calls and respond to incoming emails as the primary customer service representative for the admissions office.Communicate with internal university constituents to arrange their participation in visit activities and resolve scheduling conflicts as they arise.Ascertain each visitor’s individual needs and interests to design an appropriate and appealing visit agenda.Maintain records and contact lists for prospective students, their families, and Iona faculty and staff involved in the visit process.Follow established guidelines for pre-planning and implementation of campus tours, information sessions, and individual events while also suggesting enhancements.Oversee a shadow program for Admitted Students.Coordinate VIP tour requests for the President’s Office, as well as other departments across campus.Collaborate with the Gael Guide Program.Compile data on daily visit programs throughout the year and provide weekly analysis reports.Provide assistance to the Director of Admissions and/or Admissions Counseling staff with travel coverage and application review, as needed.Additional responsibilities as assigned by the Director of Undergraduate Admissions.Full-time position; long hours, extensive weekend responsibilities, and night work required.Required Experience:Bachelor’s Degree required.Willing and able to travel domestically.Ability to work extended hours including nights, weekends, and some holidays.Valid driver’s license required.Goal-driven, detail-oriented team player.Excellent communication, interpersonal, presentation, and organizational skills.Self-starter with the ability to multi-task.Proficiency in Microsoft Office Suite, Slate, and PeopleSoft.0-2 years of experience.Previous experience in a university admissions office with an event management background preferred.Bilingual (English/Spanish) a plus.About Iona University/EEO languageFounded in 1940, Iona University is a master's-granting private, Catholic, coeducational institution of learning in the tradition of the Edmund Rice Christian Brothers. Iona's 45-acre New Rochelle campus and 28-acre Bronxville campus are just 20 miles north of Midtown Manhattan. With a total enrollment of nearly 4,000 students and an alumni base of more than 50,000 around the world, Iona is a diverse community of learners and scholars dedicated to academic excellence and the values of justice, peace and service. Iona is highly accredited, offering undergraduate degrees in liberal arts, science, nursing, and business administration, as well as Master of Arts, Master of Science, and Master of Business Administration degrees and numerous advanced certificate programs. Iona students enjoy small class sizes, engaged professors and a wide array of academic programs across the School of Arts & Science; LaPenta School of Business; NewYork-Presbyterian Iona School of Health Sciences; and Hynes Institute for Entrepreneurship & Innovation. Iona is widely recognized in prestigious rankings, including The Princeton Review’s 2024 national list of “The Best 389 Colleges” and The Wall Street Journal/College Pulse’s “2024 Best Colleges in America,” which ranked Iona at #66 in the nation overall and #8 in the nation among Catholic schools. Iona's LaPenta School of Business is also accredited AACSB International, a recognition awarded to just 6 percent of business schools worldwide.Iona offers a comprehensive benefits package to all full-time employees that includes medical, dental, and vision insurance; flexible spending accounts; retirement plans; life insurance; short and long-term disability; employee assistance program (EAP); tuition remission; and generous time off. For more information on our benefits and working at Iona visit the Human Resources section of our website.Iona University values and celebrates diversity and is committed to providing a welcoming and inclusive environment for all of our employees and does not tolerate discrimination based on any legally protected characteristic under applicable federal, state, or local laws. As an equal opportunity employer, Iona University encourages applications from qualified candidates who reflect the wider world in which we live, and in particular from historically underrepresented groups.