PT Honors Program Coordinator (80707)

Iona University; City of New Rochelle (NY); On-site; USD 29,000 - 39,000; Part time

Job summary

Iona University is seeking a Part-Time Honors Program Coordinator in New Rochelle, NY to provide essential operational and administrative support for the Honors Program. The role focuses on coordinating communications, recruitment activities, enrollment processes, and program logistics to enable the Honors Program Director to focus on academic leadership and partnerships.

The position requires exceptional organizational skills, discretion, and strong communication abilities.

Qualifications

• Exceptional organizational skills and attention to detail with discreet handling of information.
• Strong written and verbal communication abilities across university offices.
• Ability to work collaboratively and coordinate across multiple departments.

Responsibilities

• Support Honors recruitment and enrollment by coordinating communications with prospective and admitted students and maintaining records.
• Assist with scheduling and academic processes for Honors courses and registrar submissions.
• Monitor student progression and maintain timely communications regarding program requirements and deadlines.
• Coordinate experiential learning, service, and leadership activities with campus partners and maintain related records.
• Manage program operations, communications, and daily Center services to ensure a high-quality student experience.

Skills

Organizational skills

Attention to detail

Communication

Collaboration

Tools

MS Office

Presentation software

Job description

Job Details

Job Location: New Rochelle - New Rochelle, NY 10801

Position Type: Part Time

Salary Range: $21.26 - $28.00 Hourly

Over the past several years, the Honors Program has experienced substantial growth and complexity, including an incoming cohort exceeding 200 students, implementation of a revised Honors curriculum, expansion of service-learning, experiential learning, and leadership requirements, increased assessment and reporting requirements, and growing collaboration with faculty, academic departments, and community partners.

As a result, a significant portion of the Director's time is devoted to operational administration, student record management, scheduling coordination, communications, and program logistics.

The Part-Time Honors Program Coordinator provides essential operational and administrative support to ensure the efficient functioning of the Honors Program and a high-quality student experience. By overseeing program operations, maintaining accurate records, coordinating communications, supporting recruitment and retention efforts, and managing logistical processes, the coordinator enables the Honors Program Director to focus on academic leadership, curriculum oversight, faculty engagement, student mentorship, strategic planning, and institutional partnerships.

The position requires exceptional organizational skills, attention to detail, discretion, strong communication abilities, and the capacity to work collaboratively across multiple university offices. Proficiency in MS Office, presentation, and other supportive software required.

Key Responsibilities

Recruitment and Enrollment Support

• Support Honors recruitment and yield initiatives by coordinating communications with prospective and admitted students, maintaining applicant and enrollment records, assisting with selection and onboarding processes, and supporting Admissions-related events.
• Assist with Accepted Students events, orientation activities, and other recruitment and retention efforts designed to attract and engage high-achieving students.

Enrollment, Scheduling, and Academic Processes

• Coordinate Honors credit processes, including tracking eligibility for summer and winter Honors credit use, maintaining records of requests and approvals, communicating with Student Financial Services and the Registrar, and providing procedural guidance to students.
• Assist with scheduling and administration of Honors courses, including HON 350, HON 425, HON 450, and HON 475, by tracking faculty approvals, maintaining enrollment records, preparing Registrar submissions, monitoring enrollments, and communicating procedures to students.
• Support academic operations by maintaining records related to Honors policies, student eligibility, and program requirements.

Student Success and Retention Support

• Monitor student progression and academic standing within the Honors Program and coordinate communications related to Academic Recovery processes, interventions, and referrals to appropriate campus resources.
• Assist in maintaining timely and accurate communications regarding program requirements, deadlines, opportunities, and student support services.
• Help ensure that students receive clear guidance regarding Honors policies, procedures, and curricular expectations.

Experiential Learning, Service, and Leadership Coordination

• Coordinate and maintain records related to Honors student service-learning, community engagement, leadership development, and experiential learning opportunities throughout the Honors curriculum.
• Work collaboratively with academic Deans, Department Chairs, the Community Partner Liaison, the Office of Mission and Ministry, and other campus partners to support student placements, experiential learning opportunities, community-based projects, and leadership initiatives.
• Assist in tracking student participation and completion of Honors service, leadership, and experiential learning requirements, ensuring accurate documentation and timely communication with students and faculty mentors.
• Support the administration of the Honors culminating experience by coordinating student placements, tracking project milestones and requirements, maintaining records of approvals and completions, and facilitating communication among students, faculty advisors, and campus partners.
• Maintain databases and assessment records related to experiential learning, service engagement, leadership activities, and community partnerships to support program assessment, student success initiatives, and institutional reporting.
• Coordinate logistical and operational details associated with community-engaged learning, leadership programming, and other high-impact educational practices embedded within the Honors curriculum.

Communications and Program Operations

• Coordinate Honors Program communications, including announcements, newsletters, event information, reminders, student guidance materials, and other program correspondence.
• Support daily Honors Center operations and student-facing services, ensuring timely assistance, resource availability, and a welcoming environment that promotes student engagement and community.
• Maintain organized digital and physical records, including forms, syllabi, assessment materials, service-learning documentation, faculty resources, and program archives.

Events, Programming, and Campus Collaboration

• Coordinate logistical planning and implementation for Honors events and programming, including receptions, Scholars Day, faculty workshops, student recognition events, community-building activities, and special initiatives.
• Collaborate with university offices including Admissions, Advisement, Career Services, Student Financial Services, the Registrar, Facilities, Marketing, and Student Affairs to ensure efficient program operations and effective student support.
• Assist with room scheduling, event planning, vendor coordination, materials preparation, and related operational needs.

Assessment, Reporting, and Institutional Effectiveness

• Assist with collection, organization, and maintenance of assessment materials, student learning outcomes data, annual reports, and documentation supporting institutional effectiveness and accreditation processes.
• Maintain Honors Program data and prepare routine reports related to enrollment, retention, graduation outcomes, student engagement, and program participation to support planning and decision-making.
• Support grant reporting, program assessment activities, and other data-informed initiatives as needed.

Student Records and Program Administration

• Maintain Honors Program records and databases, including student standing, Academic Recovery status, curricular progress, graduation eligibility, Honors awards, and commencement participation.
• Monitor student progression through the Honors curriculum and maintain accurate records of substitutions, service-learning fulfillments, capstone completion, and other program requirements.
• Coordinate Honors graduation certification processes to ensure accurate recognition of student achievement, commencement participation, academic awards, and timely completion verification.
• Support implementation of the revised Honors curriculum by maintaining curricular records, tracking student progress through new requirements, and coordinating communications related to curricular changes.

Qualifications

Visa sponsorship is not available for this position.

About Iona/EEO Statement

Founded in 1940, Iona University is a private, Catholic, coeducational institution of learning in the tradition of the Edmund Rice Christian Brothers. Iona is a growing, highly accredited institution located just 20 miles north of Midtown Manhattan, with campuses in New Rochelle, Bronxville, and a new location in County Mayo, Ireland. With over 4,000 students, Iona offers small classes, engaged faculty, and a wide range of programs across the School of Arts & Science, the LaPenta School of Business (AACSB accredited), the NewYork Presbyterian Iona School of Nursing & Health Sciences, and the Hynes Institute for Entrepreneurship & Innovation.

Recognized by The Princeton Review, The Wall Street Journal, Forbes, and U.S. News & World Report, Iona is nationally ranked for academic quality,social mobility, and long term return on investment. The University’s continued growth and rising reputation reflect its commitment to academic excellence, innovation, service, and opportunity.

Iona University values and celebrates diversity and is committed to providing a welcoming and inclusive environment for all employees and applicants for employment. Iona is an equal opportunity employer. All qualified applicants will be considered free from discrimination based on any legally protected characteristic under applicable federal, state, or local laws. Iona University encourages applications from qualified candidates ofall backgrounds.