Campus Visit and Event Coordinator

Utah Tech University; Saint George (UT); On-site; USD 43,000 - 45,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Retirement plan contributions

Tuition waivers for employees and some

Paid holidays, sick and vacation leave

Job summary

Utah Tech University is seeking a Campus Visit Coordinator to plan and execute campus visits and recruitment events. You will lead the Student Ambassador program, develop promotional materials, and collaborate with the Enrollment Marketing team to deliver engaging campus experiences.

The role requires strong organizational skills, excellent communication, and experience with CRM platforms. A flexible schedule is needed for occasional evenings and weekends, with a comprehensive benefits package.

Qualifications

• Bachelor's degree in a related field preferred; 3+ years of relevant experience may be considered in lieu of a degree.
• Experience in higher education, marketing, event coordination, recruitment, or supervision is preferred.
• Must be highly organized, customer-focused, and able to manage multiple visits and events.
• Strong written and oral communication skills are essential.
• CRM platform experience (Element451, Slate, Salesforce) is preferred.

Responsibilities

• Coordinate all campus visit experiences and enrollment events to support recruitment goals.
• Oversee the Student Ambassador program, including recruitment, training, scheduling and supervision.
• Develop communications, promotional materials, surveys, and follow-ups for visits and events.
• Supervise the Welcome Center and Student Ambassador work areas; manage golf cart operations.
• Create an Information Packet for visiting students to tailor each visit to individual interests.
• Evaluate visit outcomes using attendance, feedback, and KPI data; prepare improvement reports.

Skills

Strong communication skills

Team collaboration

Self-starting

Problem solving

CRM experience

Education

Bachelor's degree or related field

Tools

Element451

Slate

Salesforce

Job description

Position Announcement

Under the leadership of the Director of Enrollment Marketing and Communications, this position is responsible for coordinating a thriving and innovative campus visit program at Utah Tech University. This includes planning all individual and group campus visits and select recruitment events for the University, such as individual/group visits, Blazer Blasts, Outreach Open Houses, and other similar enrollment. This position oversees the Student Ambassador program and serves as a key member of the Enrollment team, helping ensure prospective students and their families receive engaging, personalized, and high-quality campus experiences that support enrollment goals. The ideal candidate is an enthusiastic, customer-focused, and highly organized professional with a passion for Utah Tech University, its programs and services, and student success.

Responsibilities

• Coordinate all aspects of campus visit experiences and enrollment-related events designed to support recruitment, engagement, and enrollment goals.
• Oversee the Student Ambassador program, including recruitment, training, scheduling, supervision, professional development, and day-to-day operations.
• Develop and implement communications, promotional materials, surveys, and follow-up efforts that support campus visits, recruitment events, and Student Ambassador initiatives, in collaboration with the Director of Enrollment Marketing and Communications.
• Supervise the campus visit Welcome Center and Student Ambassador work areas and oversee golf cart management.
• Communicate with and compile an "Information Packet" for visiting students in order to individualize their campus visit, with efforts made to tailor each visit to the expressed needs of the student whenever possible.
• Assess the effectiveness of campus visits and events using attendance, participant feedback, engagement, and other key performance indicators. Prepare reports and recommend improvements to strengthen program outcomes and return on investment.
• Develop and enhance options for weekly virtual tour visits and event options.
• Assist in the management, maintenance, and continuous enhancement of the University's virtual campus tour experience.
• Manage and optimize prospective student engagement platforms, including ZeeMee and similar communication tools, to enhance the campus visit experience, strengthen student and family engagement, and support enrollment goals.
• Perform other duties as assigned.

Qualifications

• Bachelor's degree in a related field preferred. Three (3) or more years of relevant professional experience may be considered in lieu of a bachelor's degree. Experience in higher education, marketing, event coordination, recruitment, or team supervision is preferred.
• At least two (2) years' related experience preferred; experience in higher education is preferred. The total qualifications required are based on a combination of education and work experience. Any experience used to meet the education requirement cannot also be used to meet the work experience requirement.
• High motivation and commitment to the University, including the ability to self-start, be calm under pressure, meet deadlines, work without direct supervision, switch-task between competing priorities, problem-solve, and relate to a variety of personalities under diverse circumstances.
• Strong communication skills, both oral and written.
• Good computer skills, including word processing and data entry.
• Experience using a CRM (Customer Relationship Management) platform, such as Element451, Slate, Salesforce, or a similar system, is preferred.
• Work effectively as part of a team and possess excellent collaboration skills.
• Flexible schedule to accommodate occasional evening and weekend activities required.

Supplemental Information

POSITION DETAILS, COMPENSATION AND BENEFITS: Full-time overtime-exempt staff position. Annual salary of $43,000-$45,000 depending on qualifications and experience. Desired start date of October/November 2026. Excellent benefits package included that begins on start date; includes medical, dental, vision, disability, and life insurance, employee assistance and wellness programs, retirement plan contributions, and undergraduate tuition waivers for employees and eligible dependents, as well as paid holidays in addition to sick and vacation leave accruals. See https://humanresources.utahtech.edu/employee-benefits/ under "Benefits Summary" for more details.

ABOUT THE UNIVERSITY: Utah Tech University is an open, comprehensive, polytechnic institution, committed to exceptional student learning and success that has adopted an instructional approach of "active learning. active life." and a culture of innovation and entrepreneurship. We seek faculty and staff committed to creating an active, applied and career-oriented learning environment that is student-centered. Established in 1911 as a community college and in 2013 as a state university, our University is located in picturesque southwestern Utah, approximately 120 miles northeast of Las Vegas. The area is renowned for its red rocks, desert climate, over 300 days of sunshine annually, and featuring easy access to world-class outdoor recreational opportunities. Utah Tech University is a fast-growing Utah public institution of higher education, with more than 13,000 students. We offer over 250 programs, including doctoral, masters, bachelors, associates, certificates, endorsements, minors, and/or emphases. We seek faculty and staff committed to creating an active, applied, and career-oriented learning environment that is student-centered, who bring new ideas, possess values and career aspirations aligned with the University’s mission and vision, and are inspired to build a premier open, comprehensive, polytechnic university.

Utah Tech employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must provide employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

Utah Tech is committed to providing access and reasonable accommodations in its services, programs, activities, education, and employment for individuals with disabilities. To request disability accommodation in the application process, please contact Human Resources [e-mail] or 435-652-7500.

Utah Tech University does not discriminate on the basis of race, religion, color, national origin, citizenship, sex (including sex discrimination and sexual harassment), sexual orientation, gender identity, age, ancestry, disability status, pregnancy, pregnancy-related conditions, genetic information, military status, veteran status, or other bases protected by applicable law in employment, treatment, admission, access to educational programs and activities, or other University benefits or services. For more information or contact information, please visit https://titleix.utahtech.edu/reporting-discrimination/.

For important information regarding academics, campus safety, student services, employment laws, and other regulatory requirements, visit Utah Tech University's Right-to-Know https://utahtech.edu/right-to-know/ and Clery Act https://police.utahtech.edu/clery-act websites.