Campus Services Admin: Operations & Projects Lead

Southern Methodist University; Town of Texas (WI); On-site; USD 52,000 - 72,000; Full time

Job summary

Southern Methodist University is seeking a Campus Services Office Administrator (Administrative Specialist I) to support the AVP and multiple departments on campus. This on-site role emphasizes efficient office operations and serving as the information hub for leadership teams.

The ideal candidate has 5+ years of admin experience, strong communication and organizational skills, and proficiency with Microsoft Office; a bachelor’s degree is preferred.

Qualifications

• A high school diploma or equivalent is required.
• A bachelor’s degree is preferred, preferably in Business or a related field.
• Minimum of 5 years of professional-level work experience providing administrative support.
• Experience in project administration, budget and expense management, and supporting high-functioning teams.
• Strong interpersonal, verbal and written communication with a customer-service orientation.

Responsibilities

• Greet and direct callers and in-person visitors; escalate to leadership when needed.
• Manage end-to-end mailboxes for Vending, Conference Services, and Event Services.
• Oversee the Campus Services Executive Office: purchasing, payroll, budget reconciliation, and brand standards.
• Provide calendar management for the AVP and Director of Operations; coordinate complex meetings and record minutes.
• Initiate and manage cross-departmental projects with regular updates.
• Handle Coca-Cola and food vending matters campus-wide, including contracts and service requests.
• Maintain Campus Services websites and coordinate annual image refresh.
• Coordinate annual assessments, accomplishment reports, and divisional annual reports.

Skills

Interpersonal skills

Verbal communication

Written communication

Customer service

Problem solving

Organizational skills

Time management

Education

High school diploma

Bachelor's degree preferred

Tools

Microsoft Office

Sitecore CMS

Job description

Southern Methodist University is seeking a Campus Services Office Administrator (Administrative Specialist I) to support the AVP and multiple departments on campus. This on-site role emphasizes efficient office operations and serving as the information hub for leadership teams.

The ideal candidate has 5+ years of admin experience, strong communication and organizational skills, and proficiency with Microsoft Office; a bachelor’s degree is preferred.