Facilities Operations Coordinator

Southern Methodist University; Town of Texas (WI); On-site; USD 48,000 - 52,000; Full time

Job summary

Southern Methodist University is seeking an Office Coordinator to drive daily administrative and operational efficiency within Facilities Planning and Management. You will manage front desk operations, greet guests, direct inquiries, and coordinate workflows to support maintenance and grounds teams.

The role requires strong customer service, excellent communication, and proficient use of Microsoft Office. A high school diploma is required; a Bachelor's degree is preferred, and at least two years

Qualifications

• High school diploma or equivalent required.
• Bachelor's degree preferred.
• Two years of related experience in admin support, scheduling, or facilities operations is preferred.

Responsibilities

• Provide administrative assistance to the Support AVP and staff.
• Manage calendars, coordinate schedules, and resolve conflicts.
• Organize department-wide meetings, vendor meetings, and presentations.
• Process daily key returns and key issuance to requesters and vendors.
• Sort and deliver incoming mail and packages; manage supplies monthly.
• Update departmental policies, SOPs, and documentation.
• Maintain master personnel records and asset logs.
• Assist with data gathering and reporting for facilities projects.
• Support Call Center escalations and troubleshoot facilities-related requests.

Skills

Customer service

Interpersonal communication

Office administration

Scheduling

Education

High school diploma or equivalent

Bachelor's degree preferred

Tools

Microsoft Office Suite

MS Project

Excel

PowerPoint

Job description

Southern Methodist University is seeking an Office Coordinator to drive daily administrative and operational efficiency within Facilities Planning and Management. You will manage front desk operations, greet guests, direct inquiries, and coordinate workflows to support maintenance and grounds teams.

The role requires strong customer service, excellent communication, and proficient use of Microsoft Office. A high school diploma is required; a Bachelor's degree is preferred, and at least two years