Campus Operations and Events Coordinator

The Regents of the University of California on behalf of their Los Angeles Campus; Los Angeles (CA); On-site; USD 45,000 - 65,000; Full time

Job summary

The Regents of the University of California on behalf of their Los Angeles Campus is seeking a Campus Operations and Events Coordinator to support reception, administrative tasks, and event coordination for the Geffen Academy at UCLA. The role requires strong customer service, organization, and cross‑department collaboration.

Responsibilities include answering phones, scheduling, maintaining supplies, processing mail, and assisting with maintenance requests, with occasional weekend or evening

Qualifications

• Strong written and verbal communication in English.
• Proficient in Word, Excel, Outlook, and calendar software.
• Entry-level technology literacy and ability to learn the school's software.
• Knowledge of basic tools and equipment related to facility/plant maintenance and operations.
• Ability to work independently and within a team, follow detailed instructions, and complete assignments with minimal direction.
• Strong organizational skills with the ability to prioritize and manage multiple tasks.
• Ability to respond quickly to operational needs to maintain safety and order.
• Willingness to learn UCLA policies including FERPA and risk management.

Responsibilities

• Greet visitors and answer phones; manage mail and distribute materials.
• Assist with conference room reservations, setup, and event support.
• Submit maintenance requests and coordinate with Facilities for follow-up.
• Maintain organization of storage and public spaces.
• Provide general administrative support and customer service across departments.

Skills

Customer service

Communication

Attention to detail

Teamwork

Independent work

Time management

Interpersonal skills

Prioritization

Problem solving

Multitasking

Education

High School Diploma

Tools

Microsoft Word

Excel

Outlook

Calendar software

Job description

Position Summary

Under the supervision of the Campus Operations Manager, the Campus Operations and Events Coordinator will perform a variety of reception, organizational, programming, and student social support tasks addressing the needs of the school's basic facilities, operations and student's needs. The incumbent will serve as the first point of contact for visitors and callers and in many instances may provide supervision of students and will direct students and parents/guardians to the appropriate department/program.Is critical and essential that the incumbent have a basic understanding of risk management strategies and mitigation procedures in regard to health, safety and facilities and work continuously to broaden their knowledge, skills and abilities as there will be day to day occurrences where good judgement and mitigation measures will have to be executed and reported accordingly.The incumbent will also assist with a broad range of administrative customer service and clerical functions in support of the Geffen Academy at UCLA. As a result, superb customer service skills will be essential. Duties include assisting with daily basic maintenance requests and submitting tickets, following up and closing such activities with main campus' Facilities department. They will also maintain the organization of storage and public spaces as directed. Duties will also include answering phones, emailing, typing, photocopying, conference room reservation, setting up rooms, processing mail and distributing materials, stocking and tracking kitchen, copy and office supplies, supporting event planning and other administrative support duties as needed. It is essential that the incumbent be a self-starter, proactive, flexible, communicate effectively and can coordinate and execute tasks with expediency, reliability and good judgement. In addition, the Campus Operations and Events Coordinator must be able to work cross-departmentally, develop and maintain positive relationships, have high level of attention to detail and have a pleasant attitude with the upmost care for attaining customer service results.

Salary & Compensation

*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.

Qualifications

• Skill in reading and understanding documents written in standard English text such as procedure manuals and policies. (Required)
• Strong written and verbal communication skills included but limited to being able to communicate using appropriate language to obtain and convey information to individuals at various organizational levels by phone and in person. Must be able to communicate with a wide variety of constituents. (Required)
• Intermediate to advanced skill set in software applications including Microsoft Word, Excel, Outlook, and calendar software. (Required)
• Entry level technology literacy and ability to quickly grasp the particular software used in the school's software programs. (Required)
• Knowledge and operation of basic tools and equipment as it relates to the facility/plant maintenance and operations of the school. (Required)
• Ability to work independently and within a team, carry out detailed oral and written instructions, and follow through on assignments with minimal direction. (Required)
• Strong organizational skills with the ability to prioritize and maintain a variety of different projects and tasks at one time. (Required)
• Ability to handle multiple tasks and prioritize workload on a daily basis and to collaborate with co-workers as needed and complete projects in a productive and efficient manner. (Required)
• Ability to respond quickly and efficiently to operational needs and upkeep of the school in order to maintain safety and order. (Required)
• Ability to learn and apply related UCLA and departmental policy and procedures as they relate to travel reimbursement, confidentiality of records, entertainment, procurement, conflict of interest, Insurance and Risk Management (reporting health and safety incidents) and FERPA. (Preferred)
• Interpersonal skills of the highest quality, as the incumbent will be working closely with Geffen Academy Educators, students, parents, the UCLA community and the general public. (Preferred)
• Available to work weekends, nights and overtime when needed. (Required)

Education, Licenses, Certifications & Personal Affiliations

• High School Diploma (Required)

Special Conditions for Employment

• Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.
• Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.
• Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.
• TB Test: Continued employment is contingent upon the completion of a satisfactory TB test.
• CANRA: The position is designated as a mandatory reporter under CANRA. The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse".

Schedule

7:30AM to 4:30PM

Union/Policy Covered

CX-Clerical & Allied Services

Complete Position Description

https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&JDName=Blank Assistant 2 (40874978)