Employment Data Coordinator

Pepperdine; Malibu (CA); On-site; USD 34,000 - 36,000; Full time

Benefits offered by this job

Benefits package

Job summary

Pepperdine University in Malibu is hiring an Employment Data Coordinator to ensure accurate and compliant processing of employee data in PeopleSoft HCM. You will manage onboarding for staff and act as a primary originator of faculty contracts across schools, while supporting HR with data reporting and audits.

This full‑time role requires strict attention to detail, strong communication, and proficiency with Office tools. A robust benefits package accompanies the position.

Qualifications

• Bachelor's degree or equivalent experience.
• Exceptional attention to detail.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office and Google Suite.

Responsibilities

• Enter, audit, and maintain employee data in PeopleSoft HCM.
• Track employment changes and maintain personnel files.
• Assist with routine reporting and testing PeopleSoft updates.
• Own staff onboarding and primary contracts for Pepperdine faculty.
• Provide back‑up support for onboarding/offboarding and unemployment claims.
• Perform other duties and support HR as needed.

Skills

Data entry

Attention to detail

Communication

Data integrity

Education

Bachelor's degree or equivalent

Tools

PeopleSoft HCM

PageUp ATS

Google Workspace

Job description

The Employment Data Coordinator supports the Employment team by ensuring the accurate, timely, and compliant processing of employee data and employment records. This role is responsible for maintaining the integrity of employment information within the PeopleSoft HCM system, supporting faculty contract creation, and providing reliable data and reporting to internal and external stakeholders.

Duties

• Data Entry: Enter and audit employee and job data in the PeopleSoft HCM system, including new hires and employment changes such as transfers and promotions. Ensure timely and accurate data entry and auditing in alignment with Payroll calendars. Identify discrepancies and partner with HR and Payroll to resolve issues promptly.
• Employment Processes and Records: Track employment changes and associated approved documentation to ensure the accuracy, completeness, and integrity of employment records. Maintain and audit physical and digital employee personnel files. Assist with annual employment processes such as renewals, minimum wage increases, and various audits.
• Reporting and Data: Assist with routine reporting and querying for internal and external constituents. Assist with testing PeopleSoft HCM updates and modifications to ensure seamless integration of new functionality.
• Faculty and International Staff/Faculty Onboarding: Take ownership over the staff onboarding process, ensuring timely completion of onboarding tasks, including paperwork, background checks, I-9s, etc.
• Faculty Contracts: Act as primary originator of Pepperdine Graziadio Business School faculty contracts. Act as secondary reviewer of Caruso School of Law, Graduate School of Education and Psychology, Pepperdine College of Health Science, Seaver College, and School of Public Policy faculty contracts.
• Back-Up Support: Serve as employment administrative support to HR Business Partners. Serve as secondary support for faculty onboarding and offboarding, tuition assistance programs, and unemployment claims as needed.
• Perform other duties as assigned.
• Uphold University mission through work performed.

The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Skills and Qualifications

Required:

• Bachelor's degree or equivalent experience.
• Exceptional attention to detail.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office and Google Suite.

Preferred:

• 1-2 years of experience in human resources, higher education, or related field.
• Previous affiliation with Pepperdine University.
• Experience with PageUp ATS and PeopleSoft.

This is a Regular, Nonexempt, 40 hour per week position.

Expected Pay Range: $25.00 - $26.44 per hour

The above pay range reflects what Pepperdine University reasonably expects to pay for this position at time of posting. Actual compensation may vary based on relevant factors such as work experience, market conditions, education/training, and skill level. In addition to base pay, Pepperdine offers a robust and highly competitive benefits package.

Pepperdine is an Equal Employment Opportunity employer and does not unlawfully discriminate on the basis of any status or condition protected by applicable federal, state, or local law. Pepperdine is committed to providing a work environment free from all forms of unlawful discrimination and harassment. Engaging in unlawful discrimination or harassment will result in appropriate disciplinary action, up to and including dismissal from the University.

Pepperdine is religiously affiliated with the Churches of Christ. It is the purpose of Pepperdine to pursue the very highest employment and academic standards within a context that celebrates and extends the spiritual and ethical ideals of the Christian faith. While students, faculty, and staff represent many religious backgrounds, Pepperdine is permitted under applicable law and reserves the right to seek, hire, and promote persons who support the goals and mission of the institution, including the right to prefer co-religionists who support Pepperdine's Christian mission.

Qualified individuals should be able to show respect for workplace differences, and have the ability to work effectively with individuals from different backgrounds.

Offers of employment are contingent upon successful completion of a criminal, education, and employment screening. The University conducts such screenings in compliance with applicable laws and with the objectives of evaluating risk and supporting a safe environment for students, faculty, staff, and guests; safeguarding key University assets including people, property, information, and the University’s reputation; and providing comprehensive job-related information to University leaders to enable them to make prudent hiring decisions. Individuals will be required to disclose any criminal convictions on a designated form after receiving a conditional offer of employment; failure to disclose accurate information may result in withdrawal of the offer or termination of employment. Qualified individuals with criminal histories will be considered for employment in compliance with applicable laws, including the Los Angeles County Fair Chance Ordinance.