Campus Facilities & Services Director

City Colleges of Chicago; Chicago (IL); On-site; USD 95,000 - 150,000; Full time

Job summary

Kennedy-King College is seeking a Director of Auxiliary Services to lead campus maintenance, housekeeping, mailroom, reprographics, and related contracted services. This full-time role reports to the Vice-President of Finance & Operations and oversees staff, budgets, space planning and event support.

The Director develops safety plans, performance metrics, and ensures clean, safe learning environments for students, faculty and staff across the district.

Qualifications

• Bachelor’s degree from an accredited college or university in Business Administration or a related field.
• Five years of work experience in facility maintenance, business affairs or similar operational areas in higher education.
• Administrative experience in the management of the daily operations of a college or comparable organization.
• Previous supervisory experience with proven leadership capabilities.

Responsibilities

• Supervises and directs the daily operations of the college’s maintenance and Housekeeping staff.
• Coordinates work with service vendors on the scheduling and provision of contracted building and grounds maintenance services; monitors work and ensures repairs and work services provided comply with established quality standards and contract requirements.
• Coordinates work efforts with the President’s Office, Safety and Security Office, building engineers, and district staff in establishing work processes and procedures for the efficient handling and prioritizing of service requests, building events, and response to emergency requests to ensure a safe and well maintained environment.
• Responsible for preparing facility space use agreements and room assignments for events planned by City Colleges and outside parties and ensuring that the terms established in the Board of Trustees’ Operations Policies and Procedures Manual are met.
• Oversees mail room and reprographics/ copy center daily operations. Supervises staff responsible for processing, and distributing incoming and outgoing U.S. mail, and inter-office and inter-campus mail. Monitors copy center work activities, ensuring proper staffing and operation of high volume reprographic machines; accurate record keeping of work requests and use of paper; and efficient execution of job requests.
• Facilitates the use of off-site records storage by college administrators, working with staff and records management vendor to ensure processes are in place for the proper boxing, labeling, storage and retrieval of records from storage.
• Maintains asset inventory records of campus physical property(e.g. furniture, equipment). Ensures inventory tags are affixed to all property and that computerized inventory management records are updated and maintained with the receipt and disposal of equipment.
• Is “on-call” when situations involving the operational safety of the facility are compromised.
• Assists in compiling the department/college operational budget. Researches financial records and reports to supplement the final document. Prepares annual reports, progress reports and other financial statements necessary for monitoring the budget.

Skills

Supervisory experience

Budgeting

Facilities management

Vendor management

Project coordination

Education

Bachelor’s degree in Business Administration or related field

Job description

Kennedy-King College is seeking a Director of Auxiliary Services to lead campus maintenance, housekeeping, mailroom, reprographics, and related contracted services. This full-time role reports to the Vice-President of Finance & Operations and oversees staff, budgets, space planning and event support.

The Director develops safety plans, performance metrics, and ensures clean, safe learning environments for students, faculty and staff across the district.