Campus Events & Space Coordinator

sjsustudentunion; San Jose (CA); On-site; USD 42,000 - 62,000; Full time

Job summary

The Student Union, Inc. is a nonprofit auxiliary serving three facilities at San José State University. The Event Services Coordinator schedules and coordinates events, prepares diagrams and confirmations, and supports daily operations for SRAC, Event Center, and SU locations.

Under supervision, you will manage space calendars, communicate policies and deadlines, and assist with insurance and signage. A strong focus on customer service and accurate record-keeping is essential.

Responsibilities

• Consult with customers to determine space reservation needs and assign rooms in SRAC, EC, SU and other campus spaces as needed.
• Inform clients about spaces, policies, deadlines, and reservation procedures verbally or in writing.
• Notify Event Services Directors and managers about coordination of event needs and space reservations.
• Meet with customers to discuss room usage, planning, and confirm room dimensions; prepare diagrams as assigned.
• Prepare daily event reports for SRAC, EC, and SU operations staff and users.
• Create event confirmations and estimated costs; obtain signatures and complete forms.
• Maintain lists of groups requesting space for SRAC and EC; update space availability and cancellations.
• Create and maintain the master calendar of all reservations; distribute calendars of events.
• Assist with processing event insurance for Student Union events and locations.
• Prepare A-frame maps for event signage and coordinate signage placement with operations.
• Support clerical functions and assist student assistants; provide excellent customer service.
• Ensure adherence to cash handling and accounting policies and procedures.
• Offer tours of the Student Union event spaces to clients.
• Perform other job-related duties as assigned.

Job description

The Student Union, Inc. is a nonprofit auxiliary serving three facilities at San José State University. The Event Services Coordinator schedules and coordinates events, prepares diagrams and confirmations, and supports daily operations for SRAC, Event Center, and SU locations.

Under supervision, you will manage space calendars, communicate policies and deadlines, and assist with insurance and signage. A strong focus on customer service and accurate record-keeping is essential.