Campus Events Lead: Planning & Logistics

GRAND CANYON UNIVERSITY; Phoenix (AZ); On-site; USD 42,000 - 56,000; Full time

Job summary

Grand Canyon University’s Event Services seeks an Event Services Coordinator to support on-campus events by organizing activities and details for assigned events to ensure a satisfactory and pleasant experience for participants.

The Coordinator will engage in pre-plans, attend planning meetings, coordinate with facilities and food services, set up venues, schedule student staff, and manage logistics including setup, teardown, and post-event follow-up to meet client expectations.

Qualifications

• Bachelor’s degree preferred in a discipline related to communications, marketing, promotions or similar program from a regionally accredited institution.
• 1 year experience in a similar or related capacity including an overnight camp environment, youth camp, event planning, promotions, etc.
• May consider an equivalent combination of work experience and education.
• Self-motivated with a service orientation.
• Results focused and detail oriented.
• Good communications skills.
• Ability to communicate in a non-English language is helpful but not required.
• Good planning and organizing skills.
• Proficient with MS Office Suite software.
• Good problem solving skills.
• Ability to cope and adapt to changing priorities, work in a fast-paced environment and under frequently stressful conditions.
• Good time management skills and ability to meet deadlines.
• Flexibility with work varying schedules including evenings, holidays and weekends, and a willingness to stay overnight on campus during certain events.
• Ability to work independently or in a team environment.
• Provide a positive example to students by supporting the University’s Doctrinal Statement, Ethical Position Statement and Mission of Grand Canyon University.

Responsibilities

• Pre-plans for upcoming events as necessary.
• Attends planning and organizing event meetings to obtain information, activities and details for specific events.
• Plans for, and executes all logistical arrangements and maintains communications with appropriate staff regarding progress including: ensures coordination of activities with other on-campus departments such as facilities, janitorial services and food services; sets up the venue with displays, tables, chairs, audio-visual equipment, photography/video, catering and special needs accommodations; ensures an adequate inventory of needed supplies; requests and ensures adequate student worker staff is scheduled for all phases of the event and breaks or tears down event displays and set ups.
• Assists with scheduling student worker staff as needed.
• Monitors event activities to ensure all requirements are met, client is satisfied and clean-up/re-set is handled.

Skills

Communication skills

Time management

Teamwork

Self-motivated

Education

Bachelor’s degree related to communications/marketing or similar

Tools

MS Office Suite

Job description

Grand Canyon University’s Event Services seeks an Event Services Coordinator to support on-campus events by organizing activities and details for assigned events to ensure a satisfactory and pleasant experience for participants.

The Coordinator will engage in pre-plans, attend planning meetings, coordinate with facilities and food services, set up venues, schedule student staff, and manage logistics including setup, teardown, and post-event follow-up to meet client expectations.