Campus Events & Ceremonies Coordinator - Flexible Hours

Kettering University; Flint (MI); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Health coverage

Dental coverage

Vision coverage

Retirement benefits

Life insurance

Tuition assistance

Vacation & holiday pay

Sick pay

Disability pay

Home purchase assistance

Job summary

Kettering University in Flint, MI is seeking an University Events & Ceremonies Coordinator to support planning and execution of campus events. You will assist with timelines, logistics, and coordination with departments, vendors, and service providers to ensure successful meetings and gatherings.

The role requires collaboration with the Events & Ceremonies team, comfort with A/V and room reservation tools, and flexibility to work early mornings, evenings, and weekends as needed.

Qualifications

• Two years of professional experience in an academic or business environment.
• Experience in event planning, promotion experience or the hospitality industry is highly desired.
• Bachelor’s degree or equivalent experience.
• Experience with Room Reservation Software.
• Experience with basic A/V equipment
• Experience in, or familiarity with higher education, fund-raising, and/or experience working with high‑level executives is a plus.
• Working knowledge and proven experience with Microsoft 365.
• Initiative, able to work under pressure while handling multiple projects with attention to detail.
• Ability to collaborate with staff, meet deadlines, and problem-solve.

Responsibilities

• Serve as an integral part of the University Events & Ceremonies Team and assist with University events outside of primary responsibilities.
• Participate in debriefing meetings to assess performance and areas for improvement.
• Support the University Events & Ceremonies Planner and Director of Operations Administration as needed.
• Advise departments, students, and external guests to plan successful meetings and events on campus.
• Assist with event planning, food and beverage orders, and on/off-premise logistics.
• Develop and meet detailed event timelines and coordinate with service providers and vendors.
• Maintain event data, budgets, registrations, and generate reports.

Skills

Event planning

Promotion experience

Hospitality industry

Microsoft 365

Communication skills

Work under pressure

Detail oriented

Team collaboration

Education

Bachelor’s degree or equivalent experience

Tools

Room Reservation Software

A/V equipment

Job description

Kettering University in Flint, MI is seeking an University Events & Ceremonies Coordinator to support planning and execution of campus events. You will assist with timelines, logistics, and coordination with departments, vendors, and service providers to ensure successful meetings and gatherings.

The role requires collaboration with the Events & Ceremonies team, comfort with A/V and room reservation tools, and flexibility to work early mornings, evenings, and weekends as needed.