Campus Events and Hospitality Manager

Holton Arms School; Bethesda (MD); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

Health insurance

403b retirement plan

Tuition remission

Paid parental leave

Lunch on school days

Job summary

Holton Arms School seeks a Campus Events and Hospitality Manager in Bethesda, MD to lead planning and execution of campus events with warmth and professionalism. You will coordinate with facilities, food service, IT, and communications to ensure smooth operations and stakeholder satisfaction.

The role requires a Bachelor's degree plus two years' experience, strong communication, and excellent organizational skills; hours may vary to support day and evening events.

Qualifications

• Bachelor's degree plus two years of relevant work experience.
• Strong interpersonal and written/oral communication skills.
• Ability to multitask in a fast-paced environment.
• Proficiency with MS Office and calendar systems.
• Commitment to confidentiality and professionalism.

Responsibilities

• Plan and execute school events from Convocation to Reunion Weekend.
• Coordinate with facilities, food service, IT, and other teams.
• Serve as primary contact for event inquiries and scheduling.
• Maintain event forms, tracking, and debrief processes.
• Manage calendars and space reservations for events.

Skills

Integrity

Warmth

Excellent communication

Multitasking

Organizational skills

Can-do attitude

Education

Bachelor's degree

Tools

Microsoft Word/Excel

Outlook

Google Drive

Event management software

Job description

Campus Events and Hospitality Manager - Bethesda, MD

Position Description:

The Campus Events and Hospitality Manager oversees the successful planning and implementation of all school events, ensuring they showcase the excellence, professionalism, dynamism, and warmth that distinguish the School. This role serves all constituencies, divisions, and departments by assisting with the planning, organizational, and communication needs for school events throughout the academic year. The role reports to the Director of Development.

Responsibilities

• Events Management (60%)
  • Create and implement a tiered system for event support that distinguishes between levels of preparation and the resources required.
  • Support the coordination and staffing of all school events, including major school events such as Convocation, Holiday Party, Commencement, Reunion Weekend, Senior Luncheons, Admissions events, and Back to School Nights.
  • Serve as the primary point of contact for all event inquiries and organization.
  • Develop and manage event request forms and processes, including updating, tracking, debriefing, and closing out events in the database as assigned.
  • Manage weekly events meetings to prepare for upcoming events.
  • Coordinate with facilities, food service, IT, and other departments to ensure successful event setup, execution, and breakdown.
  • Oversee the creation and distribution of print and digital event invitations and promotions in partnership with the Communications Office.
  • Educate faculty, staff, volunteers, and other key constituents on proper procedures regarding events and ensure adherence to protocols, implementing and enforcing scheduling constraints for events where necessary.
• Calendar and Space Management (30%)
  • Serve as the central point of contact for the school's master calendar.
  • Support the overall school calendar and planning process, including conducting weekly calendar and events meetings.
  • Enter, monitor, and coordinate all events and room reservations on the School's digital calendar and space management system.
  • Manage and optimize the school's space reservation system, ensuring efficient allocation of rooms and facilities for all events and activities.
  • Work with the school Administrative team to help develop the school calendar and participate in calendar committee discussions.
• Logistics Coordination (10%)
  • Coordinate the logistics for all on-campus events, including setup, audiovisual needs, floral and catering arrangements.
  • Manage and coordinate speaking engagements and related logistics for school leadership (e.g., Head of School, Assistant Head of School) in coordination with relevant departments.
  • Assure discreet and confidential handling of all business related to event planning and logistics.

Qualifications

• Bachelor's degree required plus two years of relevant work experience.
• Integrity, warmth, confidence, a positive outlook, a solid work ethic, and a good sense of humor.
• Ability to interact effectively and be respected by the constituencies of the School community: all employees, the Board of Trustees, parents, and friends of the School.
• Excellent communication skills, both oral and written.
• Proficiency in software such as Microsoft Word/Excel, Outlook, and Google Drive; knowledge of event management or calendar software is a plus.
• Ability to multitask and work successfully in a fast-paced environment.
• Strong organizational skills with attention to detail.
• Ability to learn via training classes, web-based training, and online documentation.
• Ability to upgrade skills to meet changes in job requirements.
• Excellent work ethic.
• Possesses a \"can-do\" attitude.
• Hours for this position may vary from normal school hours to ensure logistical support at daytime and evening events as needed.

Benefits

Salary range: $65,000 - $75,000. The exact salary will be determined based on education and experience.

Benefits include health insurance (medical, dental, vision) with generous employer contributions, life and disability insurance, 403b retirement savings with employer match and non-elective contribution, employee assistance program, tuition remission for eligible children, professional development opportunities, paid parental leave after one year, paid sick and personal days, and lunch on school days.

Diversity, Equity, and Inclusion Mission Statement

Holton-Arms cherishes the uniqueness of each of our members including current and former students, faculty, and staff. We seek to create an inclusive environment that sees, values, and supports diverse identities and experiences, cultivates engaging discourse, and empowers our students to be thriving members of the global community. At Holton‑Arms, each of us is responsible for fostering an equitable, respectful, and just community.

Application Details

To be considered for this position, candidates must submit a cover letter, resume, and the names and contact information of three professional references (one of whom must be a current or most recent supervisor). Materials should be directed to Kimberly Stevenson Parks, Director of Development at [e-mail]. Application review begins July27,2026.