Campus Event Maestro: Meetings & Venue Coordination

Indiana University Bloomington; Bloomington (IN); On-site; USD 21,000 - 29,000; Full time

Job summary

Indiana Memorial Union (IMU) Meeting Services at Indiana University Bloomington is hiring for an in-person role responsible for handling event reservations, coordinating logistics, invoicing, and reporting. You will work across seminars, conferences, and student/alumni events with close collaboration to vendors and campus departments.

The position emphasizes strong communication, organization, and attention to budget and policy details.

Qualifications

• High school diploma or equivalent (such as HSED or GED).
• Some prior experience in related field.
• Proficient written and verbal communication skills.
• Maintains a high degree of professionalism.
• Demonstrates time management and priority setting skills.
• Demonstrates a high commitment to quality.

Responsibilities

• First point of contact for the Meeting, Catering, Director's Office complex and responsible for creating reservations, confirming events, invoicing, and generating reports.
• Coordinates basic design, layout, and logistics of events including seminars, workshops, board meetings, conferences, student and alumni events, performances, and exhibitions.
• Liaises with vendors, partner organizations, departments, and facilities to ensure plans adhere to budget, specifications, policies, and standard procedures.
• Answers guest and customer calls and emails and provides information related to event services.
• Maintains files, documents, calendars, and event-related correspondence; assists in setup and may delegate setup tasks to Set-Up Coordinator(s).
• May interface with media and marketing representatives regarding calendar of events and publicity.

Skills

Communication skills

Professionalism

Time management

Quality assurance

Education

High School Diploma

Job description

Indiana Memorial Union (IMU) Meeting Services at Indiana University Bloomington is hiring for an in-person role responsible for handling event reservations, coordinating logistics, invoicing, and reporting. You will work across seminars, conferences, and student/alumni events with close collaboration to vendors and campus departments.

The position emphasizes strong communication, organization, and attention to budget and policy details.