Campus Catering Admin & Invoicing Specialist

Chartwells Higher Education Dining Services; Lexington (KY); On-site; USD 24,796 - 26,174; Full time

Benefits offered by this job

Instapay through One @Work

Competitive wages

Benefits and perks

Job summary

Chartwells Higher Ed is hiring a full-time Catering Assistant at the University of Kentucky in Lexington to provide clerical support for food service programs and assist with invoicing and vendor payments. You will handle BEOs, maintain records, and support staff during events and daily operations.

The role requires 1-3 years of invoicing experience, familiarity with BEOs, and the ability to process cash sales, deposits, and monthly reconciliations.

Qualifications

• 1-3 years of invoicing experience and familiarity with Banquet Event Orders (BEOs).

Responsibilities

• Answer telephones and direct inquiries in a professional and client centric manner.
• Maintain confidential personnel files.
• Assist management staff in preparing confidential employment and labor relations documents.
• Assist with staffing and finding staff when employees call out on short notice.
• Enter weekly cash sales and meal counts using computer.
• Process vendor invoices for payment and perform monthly vendor statement reconciliation.
• Prepare monthly state claim forms for reimbursement.
• Attend in-service and safety meetings as required.
• Maintain a clean and safe work environment; perform duties safely.

Skills

Invoicing experience

BEOs familiarity

Administrative support

Job description

Chartwells Higher Ed is hiring a full-time Catering Assistant at the University of Kentucky in Lexington to provide clerical support for food service programs and assist with invoicing and vendor payments. You will handle BEOs, maintain records, and support staff during events and daily operations.

The role requires 1-3 years of invoicing experience, familiarity with BEOs, and the ability to process cash sales, deposits, and monthly reconciliations.