Campus Administrative Specialist: Academic Year Support

Augustana College; Rock Island (IL); On-site; USD 18,000 - 25,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

Retirement plan with company match

Paid time off and holidays

Tuition benefits for employees and are

Access to campus facilities

Job summary

Augustana College in Rock Island, Illinois, is seeking an Administrative Assistant to support one of our academic departments. This 40-hour per week, full-time academic-year position runs from late August through May with summers off.

The role emphasizes welcoming students, faculty and staff, handling office tasks, managing budgets, and coordinating events while supporting a collaborative campus community.

Qualifications

• 1-3 years of demonstrated experience providing administrative support.
• Strong verbal and written communication skills.
• Excellent computer skills with a working knowledge of Microsoft Office products and ability to learn Web basics.

Responsibilities

• Answers phone calls, greets visitors and provides a warm welcome while meeting the needs of students, faculty members, and others.
• Provides basic services for students & faculty including copying class materials and preparing documents.
• Responsible for hiring, training and supervision of student workers as needed; creates schedules and maintains time cards.
• Maintains department websites and social media postings.
• Oversees departmental budget and invoices; reconciles P-cards.
• Plans and coordinates events and receptions for the department.
• Oversees and maintains supplies for the department; serves as backup support.
• Assists with special projects and duties as assigned.

Skills

Verbal communication

Written communication

Microsoft Office

Learning new tools

Time management

Customer service

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

Augustana College in Rock Island, Illinois, is seeking an Administrative Assistant to support one of our academic departments. This 40-hour per week, full-time academic-year position runs from late August through May with summers off.

The role emphasizes welcoming students, faculty and staff, handling office tasks, managing budgets, and coordinating events while supporting a collaborative campus community.