Academic Year Administrative Assistant — College

Augustana; Rock Island (IL); On-site; USD 18,000 - 25,000; Full time

Benefits offered by this job

Flexible spending accounts

Health savings accounts

Life Insurance

Disability insurance

Retirement plan

Paid time off

Tuition benefits

Facilities access

Job summary

Augustana College in Rock Island, IL is seeking an Administrative Assistant to support one of our academic departments on an academic-year schedule. This full-time, non-exempt role runs late August through May with summers off, providing essential office support to students, faculty and staff.

You will handle front-line inquiries, document preparation, supervise student workers, manage budgets and assist with events while maintaining department websites and communications.

Qualifications

• 1-3 years of demonstrated experience providing administrative support for a variety of individuals.
• Strong verbal and written communication skills.
• Excellent computer skills with a working knowledge of Microsoft Office products and ability to learn Web basics.
• Ability to work with limited supervision, prioritize work, and meet deadlines with a high degree of detail orientation and accuracy.
• Excellent customer service skills and ability to work with a diverse group of colleagues, faculty members, members of the campus community, students and parents.
• Time management skills to handle multiple priorities in an environment of frequent interruptions.

Responsibilities

• Answers phone calls, greets visitors and provides a warm welcome while meeting the needs of students, faculty members, and others interacting with the designated academic departments.
• Provides basic services for students & faculty members including copying of class materials, preparing documents and providing information about activities and offerings of the department.
• Responsible for the hiring, training and supervision of student workers as needed. Assigns projects, creates schedules, and communicates expectations. Maintains electronic student worker time cards and submits these to payroll in a timely manner.
• Maintains and updates the department websites and social media postings.
• Oversees departmental financial management such as reconciling P-cards, managing the departmental budget and paying invoices.
• Plans and coordinates special events such as banquets, open houses, faculty interviews, guest speakers, and other events.
• Oversees and maintains adequate supplies of office materials and other needs for the department
• Serve as backup administrative support to other departments as needed.
• Assists with special projects, events and other duties as assigned.

Skills

Verbal communication

Written communication

Microsoft Office

Time management

Customer service

Self-motivation

Education

High School Diploma

GED

Job description

Augustana College in Rock Island, IL is seeking an Administrative Assistant to support one of our academic departments on an academic-year schedule. This full-time, non-exempt role runs late August through May with summers off, providing essential office support to students, faculty and staff.

You will handle front-line inquiries, document preparation, supervise student workers, manage budgets and assist with events while maintaining department websites and communications.