Camp Office Specialist (3869)

The Salvation Army; Welling (OK); Vor Ort; USD 25.000 - 35.000; Vollzeit

Zusammenfassung

The Salvation Army in WELLING, OK is seeking a Camp Office Specialist to perform clerical and secretarial tasks for the camp office during the Summer 2026 season. You will handle paperwork, filing, mail, and deposits, and support reception and camp operations.

Responsibilities include preparing reports, updating records, answering calls, greeting visitors, and assisting with camp activities as directed by the Camp Director. CPR/First Aid certification is preferred, and flexibility is required.

Qualifikationen

• Two years of clerical experience in a social services environment preferred.
• Equivalent combination of training and experience may be considered.

Aufgaben

• Prepares, types, and processes correspondence, contracts, invoices, and schedules accurately.
• Maintains office records, calendars, databases, and reports with timely updates.
• Answers telephone and greets visitors, providing information about office operations and services.

Kenntnisse

Typing

Phone etiquette

Customer service

Attention to detail

Tools

Office software

Jobbeschreibung

Job Details

Job Location: AOK-DHQ Camp - WELLING, OK 74471 | Position Type: Seasonal Full Time | Job Category: Camp | Camp Season - Summer 2026

Job Summary

Performs a variety of clerical and secretarial work necessary for the smooth operation of the camp office; processes a variety of routine paperwork necessary for office operations; files and records information; answers the telephone and provides general information regarding the office operations and/or services; processes incoming/outgoing mail; collects and processes fees for camp bookings.

Essential Functions

• Prepares, types, and processes correspondence, proposals, contracts, agreements, statistics, check requests, forms, invoices, notices, bulletins, agendas, schedules, etc.; ensures their accuracy, completeness, and timeliness.
• Prepares and maintains office records, reports, calendars, databases, journals, books, logs, lists, etc. in an accurate, complete, and timely manner; updates, posts and indexes information and inputs data into the computer to maintain office records; researches office files to locate specific information found in documents, correspondence, lists, forms, etc. to prepare specific reports.
• Prepares and proofs various routine reports; compiles and records information and statistics necessary to generate routine reports; proofs reports for errors and to ensure they are grammatically correct.
• Answers telephone courteously and tactfully; greets and assists Camp visitors and vendors; provides accurate and complete information regarding the office operations and/or services; attempts to resolve complaints in a calm, courteous, and tactful manner.
• Receives, sorts, collates, and distributes mail in an accurate and timely manner; ensures that all mail received is forwarded to the appropriate person and/or destination; collects and prepares outgoing mail.
• Processes camp fees and canteen billings; receives, sorts, and records incoming checks; inputs data into the computer; prepares deposits and/or submits checks for further processing in a timely manner; maintains the accountability and security of checks.
• Keep personal living quarters neat, clean, and ready for inspection.
• Be available to participate and assist with camp programs and activities as directed by the Camp Director.
• Performs other duties as assigned.

Physical Requirements

• Ability to meet attendance requirements.
• Ability to read, write, and communicate the English language.
• Ability to perform routine mathematical computations.
• Ability to type.
• Ability to keypunch information into a computer.
• Ability to sort and file documents alphabetically and numerically.
• Ability to operate various general office equipment, including a telephone, computer, and adding machine.
• Visual and auditory ability to identify and respond to environmental and other hazards related to the activity.
• Physical ability to respond appropriately to situations requiring first aid. Must be able to assist campers in an emergency (fire, evacuation, illness, or injury) and possess the strength and endurance required to maintain constant supervision of campers.
• Eye-hand coordination and manual dexterity are required to manipulate office equipment and perform activities.
• Some physical requirements of the Camp Office Specialist position include endurance, including climbing, standing, bending, stooping, and stretching.
• Requires a normal range of hearing and eyesight to record, prepare, and communicate appropriate camper activities/programs, and the ability to lift up to 50 lbs.

Working Conditions

• Have a willingness to live in a camp setting and to work irregular hours, delivering a program at the facility available.
• Operate with daily exposure to the sun, heat, and varying environmental conditions.

Qualifications

• Two years of experience performing clerical work in a social services environment preferred.
• Any equivalent combination of training and experience that provides the required knowledge, skills, and abilities.

Certifications

• CPR and First Aid Certification.

Equal Opportunity Employer

Veterans | Disabled