Calm Family Operations Manager & PCA Coordinator

Sage Haus; West Newton (MA); On-site; USD 55,000 - 62,000; Part time

Job summary

Sage Haus in West Newton, MA is seeking a Part-Time House Manager & Family Assistant to support a busy family with five people and two dogs. The role involves coordinating personal logistics, PCA scheduling, meal planning, errands, and household operations to keep daily life orderly and calm.

A background check is required, and flexibility is key in a dynamic home environment. The ideal candidate will be highly organized, proactive, discreet, and comfortable working closely with a busy family.

Qualifications

• Must be authorized to work in the United States
• Reliable transportation and a clean driving record
• Maintain a smoke-free environment
• Comfortable with dogs
• Background check required

Responsibilities

• Coordinate PCA schedules, coverage and related administrative logistics
• Assist with PCA recruitment and onboarding as needed
• Help coordinate medical supply replenishment, pharmacy pickups and equipment maintenance
• Develop practical weekly meal plans based on family schedules and dietary needs
• Manage grocery shopping and ensure healthy meals and snacks are readily available
• Assist with meal preparation and advance prep for busy weekdays
• Maintain an organized and stocked kitchen and pantry
• Manage running household supplies and lists
• Handle returns, exchanges, dry cleaning drop-off and pickup, gift shopping, and general errands
• Manage household orders and subscriptions (Amazon/Costco/Target)
• Create and maintain household organization systems
• Assist with seasonal closet turnovers, decluttering, donation coordination, and organizational projects
• Label, organize, and maintain closets and common spaces
• Proactively identify maintenance needs and coordinate repairs
• Assist with family appointment scheduling and related administrative logistics
• Assist with planning birthday parties, gifts, school break activities and summer camps
• Serve as a centralized point of contact for high-volume school communications
• Occasional afternoon school pick-ups from the bus stop
• Take ownership of the family's centralized calendar
• Manage travel logistics including flights, hotels, and ground transportation
• Plan ahead for school breaks and family vacations
• Build and maintain a centralized household operations hub to track tasks, schedules, vendors, and priorities
• Provide daily walks for family dogs
• Schedule grooming and veterinary appointments
• Keep pet supplies stocked and organized
• Manage all recurring vendor relationships
• Research and coordinate repairs and maintenance, solicit quotes, and follow projects through to completion
• Serve as the family's point of contact for contractors and service providers
• Schedule and track regular maintenance for family vehicles
• Manage registration, insurance documentation, and annual renewals
• Keep vehicles clean, fueled, and organized
• Maintain a well-stocked and tidy laundry area
• Put away dry cleaning and handle overflow laundry

Job description

Sage Haus in West Newton, MA is seeking a Part-Time House Manager & Family Assistant to support a busy family with five people and two dogs. The role involves coordinating personal logistics, PCA scheduling, meal planning, errands, and household operations to keep daily life orderly and calm.

A background check is required, and flexibility is key in a dynamic home environment. The ideal candidate will be highly organized, proactive, discreet, and comfortable working closely with a busy family.