Call Center Specialist

ADP, Inc.; Richmond (VA); Remote; USD 23,000 - 28,000; Full time

Benefits offered by this job

401(k)

Employee assistance program

Flexible spending accounts

Employee referral program

Health insurance

Vision insurance

Life insurance

Paid time off

Weekly pay

Job summary

Pulmonary Associates of Richmond is seeking a Call Center Specialist to handle incoming calls and schedule patient appointments from a remote Virginia location. You will coordinate with providers and office staff, ensuring accurate data entry and patient information flow.

This role emphasizes excellent customer service and adherence to HIPAA privacy rules. The position offers hourly pay ranging from $16.50 to $19.50 based on experience, with occasional trips to the PAR office.

Qualifications

• High School Diploma or equivalent.
• One year experience in a call center environment and/ or in a medical practice is preferred.
• Strong customer service and communication skills.
• Ability to schedule appointments and navigate EMR systems.

Responsibilities

• Answer incoming calls promptly with excellent customer service.
• Listen, ask probing questions, and determine call purpose.
• Schedule patient appointments for pulmonary and sleep services.
• Enter demographic information into Allscripts accurately.
• Inform callers of arrival time, required documents, and policies.
• Assist with EMR indexing and output queue as needed.

Skills

Call center experience

Customer service

Scheduling appointments

HIPAA compliance

Education

High School Diploma or equivalent

Tools

Allscripts EMR

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Call Center Specialist

Full time Richmond, VA, US

2 days ago Requisition ID: 1869

The Company:Pulmonary Associates of Richmond (PAR) has been around since 1974. That's 50 years of serving the greater Richmond community. We specialize in pulmonary medicine, sleep disorders and research. Our staff cares about our patients and delivers the utmost excellence in quality care and customer service.

The Position: PAR is seeking an enthusiastic Call Center Specialists to work in the call center answering allincoming phone calls for the practice. This position is the first point of contact for patients, family members, referring to physicians and their staff, hospital staff, and other members of the community. Employees will work a set shift as determined by the supervisor.

This is a remote position in Virginia. The selected candidate will be required to make occasional trips to the PAR office.

Pay: $16.50-$19.50 an hour based on experience

Job responsibilities for the Call Center Specialist:

• Answer incoming calls promptly and while demonstrating excellent customer service skills.
• Listen and ask probing questions to determine the reason for the call and then handle the call accordingly.
• Schedule patient appointments for pulmonary and sleep
• Obtain and enter accurate demographic information into Allscripts.
• Schedule appointment according to current policies
• Inform caller of arrival time, items to bring to appointment, cancellation policy, etc.
• Disseminate patient questions and refills requests via EMR to the MA/provider.
• Provide basic information, guidance, and instructions to callers.
• Distribute consultations and enter MD Coder.
• Complete appointment requests are made online.
• Gather patient records for local hospital systems (Bon Secours and HCA)
• Assist with patient rescheduling as needed.
• Assist with EMR indexing of incoming documents when/if needed.
• Assist with EMR output queue when/if needed.
• Assist with scheduling faxed and electronic new patient referrals.
• Adhere to Pulmonary Associates’ standards of excellent customer service to patients, caregivers, providers, coworkers, and those outside of Pulmonary Associates always.
• Adhere to HIPAA policies and procedures to protect patient privacy and security.
• Perform other duties as assigned by provider, supervisor, or member of Administration.

Qualifications for the Call Center Specialist:

Education:High School Diploma or equivalent Experience:One year experience in a call center environment and/ or in a medical practice is preferred.

• 401(k)
• Employee assistance program
• Flexible spending accounts
• Employee referral program
• Health insurance
• Critical Illness
• Life insurance
• Paid time off
• Vision insurance
• WEEKLY PAY and more!

Physical / Mental Demands:

• Sitting for long periods of time as well as occasional standing and walking.
• Manual dexterity for using a computer keyboard and office machines.
• Ability to view computer screens for long periods.
• Occasional stress related to workload and physician / patient demands.

Pulmonary Associates of Richmond is an Equal Opportunity Employer.