Call Center Specialist

CHARTER OAK HEALTH CENTER INC; Hartford (CT); On-site; USD 25,000 - 30,000; Full time

Job summary

CHARTER OAK HEALTH CENTER INC in Hartford, CT is seeking an Administrative Support Specialist for an ambulatory health clinic. You will triage calls, schedule appointments, and protect patient confidentiality while delivering excellent customer service.

Candidates should have a High School diploma, 1-2 years healthcare reception experience, bilingual English/Spanish, strong communication, and proficiency with Microsoft Office and web-based scheduling systems.

Qualifications

• Bilingual English and Spanish required.
• Must possess effective verbal and written communication skills.
• Demonstrated phone etiquette and professional conduct.
• Working knowledge of Microsoft Office suite (Word, Excel).
• Experience with a web-based scheduling system for appointments.

Responsibilities

• Triage and answer incoming calls professionally.
• Schedule patient appointments, tests, and procedures.
• Register new patients and update registrations.
• Maintain patient and business confidentiality.
• Provide excellent customer service and assist internal/external customers.

Skills

Bilingual English/Spanish

Communication skills

Phone etiquette

Microsoft Office

Scheduling systems

Education

High School diploma

Tools

eClinical Works

Job description

Job Details

Job Location: Hartford, CT 06106

Salary Range: $18.00 - $22.00 Hourly

POSITION SUMMARY

Responsible for full range of administrative support in an ambulatory health clinic setting. Duties include triaging phone calls, scheduling appointments, and maintaining patient and business confidentiality to ensure the needs of the internal and external customers are met while providing excellent customer service.

Essential Position Duties

• Understand and use all functions of the telephone system.
• Answers incoming calls in professional manner following department guidelines.
• Make outgoing calls in professional manner following department guidelines.
• Manages calls in a personal, systematic, and organized manner.
• Route calls internally using appropriate call center guidelines.
• Perform all registration for new patients and updates registration information for established patients.
• Schedule patient appointments, tests, and procedures using eClinical Works scheduling system.
• Schedules, reschedules, cancels, and verifies appointments.
• Receives, relays, and processes information regarding appointment cancellations for appropriate departments.
• Responds to customer inquiries.
• Identify and escalation priority issues.
• Work with other internal departments to efficiently and effectively resolve customer needs.
• Displays excellent phone etiquette
• Focus on and provide exemplary customer service.
• Display excellent verbal and written communication.
• Ability to employ good listening skills and solves problems correctly and efficiently.
• Demonstrates an awareness and sensitivity towards patient/family rights.
• Complies with departmental standards regarding training, professional development, communication, management of workload, and safety/emergency situations.
• Performs miscellaneous duties as required by management.
• Maintain appropriate attendance and timeliness.

Compliance Responsibilities

• Complies with applicable legal requirements, standards, policies, and procedures including but not limited those within the Compliance Process, Code of Conduct and HIPAA.
• Participates in required orientation and training programs, as required.
• Reports concerns and suspected incidences of non-compliance in accordance with COHC Compliance Re porting Process.
• Cooperates with monitoring and audit functions and investigations.
• Participates, as requested, in process improvement responsibilities.

QualificationsPOSITION QUALIFICATIONS

Core Competencies/Skill Sets

• Bilingual (English and Spanish) skill required
• Must possess effective communication skills.
• Demonstrated effective verbal and written communication skills along with proper telephone etiquette.
• Working knowledge of Microsoft Office Software and basic computer skills.
• Must be able to follow and understand instructions, and react favorably in all work situations
• Knowledge of telephone systems
• Experience utilizing a web-based computerized system for scheduling and Microsoft Office programs, Word and Excel.
• Able to efficiently function in fast-paced work environment.

Professional Experience/Educational Requirements

• High School graduate or equivalent.
• Must have 1-2 years' work experience in a medical/healthcare environment, physician office, ambulatory clinic, or healthcare call center.