Call Center Representative

Michigan Medicine; Ann Arbor (MI); Hybrid; USD 22,000 - 32,000; Full time

Benefits offered by this job

Excellent medical, dental and vision

2:1 retirement match

Job summary

Michigan Medicine in Ann Arbor, MI, is seeking a customer service focused professional to answer calls, schedule appointments, and manage patient information with accuracy. The role requires strong communication, multitasking, and data-entry skills, with preference for MiChart familiarity and healthcare environment experience.

The position supports hybrid/remote work options after training and emphasizes service excellence, teamwork, and adaptability in a busy clinical setting.

Qualifications

• High School diploma or equivalent.
• 2-3 years of experience in a customer service environment.
• Demonstrate excellent written and oral communication skills.
• Interact with a diverse population.
• Ability to work independently as part of a team.
• Strong organization and prioritization skills.
• Ability to multi-task in a fast-paced environment.
• Proficient in Microsoft Word and Excel.

Responsibilities

• Answer Incoming calls.
• Perform outbound calls to patients, referring providers or other medical providers.
• Schedule patient appointments and procedures in a timely and accurate manner.
• Provide patients with information on necessary preparation or materials and documents needed for the appointment.
• Initiate, route and follow-up on communications with clinicians regarding patient concerns using MiChart InBasket.
• Collect and update patient demographics, insurance and authorizations, referring and/or primary care physician information and other pertinent information.
• Request and obtain health records from outside providers to support continuity of care.
• Demonstrate service excellence in answering all calls.
• Ability to spell correctly and use proper grammar.
• Maintain and monitor fax server.
• Monitor and manage Referral Work Queue.
• Demonstrate excellent interpersonal and communication skills.
• Strive to meet UMHS call center key performance indicators.
• Efficiently perform general office duties, including faxing, imaging documents, etc.
• Other duties as assigned

Skills

Customer service

Communication

Multitasking

Interpersonal skills

Detail oriented

Education

High School diploma

Associate's degree in healthcare

Tools

MiChart

Microsoft Excel

Microsoft Word

Job description

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Responsibilities*

• Answer Incoming calls.
• Perform outbound calls to patients, referring providers or other medical providers.
• Schedule patient appointments and procedures in a timely and accurate manner.
• Provide patients with information on necessary preparation or materials and documents needed for the appointment.
• Initiate, route and follow-up on communications with clinicians regarding patient concerns using MiChart InBasket.
• Collect and update patient demographics, insurance and authorizations, referring and/or primary care. physician information and other pertinent information.
• Request and obtain health records from outside providers to support continuity of care.
• Demonstrate service excellence in answering all calls.
• Ability to spell correctly and use proper grammar.
• Maintain and monitor fax server.
• Monitor and manage Referral Work Queue.
• Demonstrate excellent interpersonal and communication skills (e.g. ability to provide and receive constructive feedback, seeks constructive approaches to resolving workplace issues).
• Strive to meet UMHS call center key performance indicators.
• Efficiently perform general office duties, including faxing, imaging documents, etc.
• Other duties as assigned

Required Qualifications*

• High School diploma or equivalent.
• 2-3 years of experience in a customer service environment.
• Must adhere to a high standard of personal and professional conduct.
• Demonstrate excellent written and oral communication skills.
• Must demonstrate the ability to interact with a diverse population.
• Must be an active team player with the ability to work independently.
• Possess strong organization and prioritization skills.
• Adhere to high standards of teamwork by demonstrating adaptability, flexibility, and consistently sharing information and resources with others.
• Demonstrates the ability to multi-task in a fast-paced environment.
• Proficient in Microsoft Word and Excel.

Desired Qualifications*

• Associate's degree in the healthcare industry.
• 3-5 years' experience in a Customer Service environment.
• Experience working in a complex health care setting, scheduling patient appointments.
• Basic knowledge of medical terminology.
• Familiarity with MiChart.
• Knowledge of University policies and procedures.
• Excellent attendance record and punctuality.

Why Join Michigan Medicine?

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world's most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

What Benefits can you Look Forward to?

• Excellent medical, dental and vision coverage effective on your very first day
• 2:1 Match on retirement savings

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

Work Schedule

• Days: Monday - Saturday
• Hours: Varied shifts between 7:30am-7:30pm
• The above is subject to change based on business needs

Work Locations

Michigan Medicine's North Campus in Ann Arbor, MI. This position may be eligible to work from office and home (hybrid) once training is complete and performance metrics are met and able to be maintained.

Union Affiliation

This position is covered under the collective bargaining agreement between the U-M and the Service Employees International Union (SEIU), which contains and settles all matters with respect to wages, benefits, hours, and other terms and conditions of employment.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO Statement

The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.