Calendar/Docket Clerk

H. T. PROF Group; Cerritos (CA); On-site; USD 50,000 - 70,000; Full time

Job summary

H. T. PROF Group in Cerritos, California is seeking a detail-oriented candidate for a fully on-site role to manage and calculate litigation deadlines. The ideal applicant will have 2–4 years of law firm experience and strong knowledge of court rules and procedures, along with proficiency in Microsoft Office applications.

This position requires excellent communication skills and the ability to prioritize tasks in a fast-paced environment. The role supports legal operations through accurate calendaring and deadline monitoring.

Qualifications

• 2–4 years of law firm experience required.
• Strong knowledge of appellate, federal, state, and local court rules.
• Experience using legal calendar/docketing software; CompuLaw preferred.
• Ability to manage complex litigation deadlines accurately.
• Excellent verbal and written communication skills.
• Strong problem-solving abilities and sound judgment.
• Exceptional organizational skills with the ability to prioritize deadlines.
• Impeccable attention to detail and dedication to accuracy.
• Proficiency with Microsoft Office applications, including Outlook, Word, and Excel.
• Ability to work independently and collaboratively.

Responsibilities

• Calculate and calendar litigation deadlines in the firm’s system.
• Review and process incoming and outgoing communications for deadlines.
• Maintain case matter lists and personnel assignments.
• Create and distribute calendar reports and notifications.
• Respond to inquiries regarding calendaring matters.
• Monitor and maintain accuracy of calendaring deadlines.
• Research court information and deadlines as needed.
• Support ongoing docketing operations in compliance with rules.

Job description

Responsibilities

• Calculate, review, and calendar state, federal, appellate, Office of Administration Hearing, and other litigation deadlines in the firm’s calendar/docketing system
• Review and process incoming and outgoing mail, emails, faxes, and e‑filings to ensure all critical deadlines are accurately calendared
• Maintain case matter lists and personnel assignments to ensure accurate Outlook calendar integration
• Create, update, and distribute calendar reports, hearing schedules, and deadline notifications
• Respond promptly to attorney, timekeeper, and legal assistant inquiries regarding calendaring matters
• Monitor and maintain the accuracy of all calendaring deadlines and case‑related events
• Research hearings, deadlines, and court information using state and federal court websites as needed
• Support ongoing docketing operations while ensuring compliance with applicable court rules and procedures

Qualifications

• 2–4 years of law firm experience required
• Strong knowledge of appellate, federal, state, and local court rules, procedures, and litigation terminology
• Experience using legal calendar/docketing software; CompuLaw experience preferred
• Ability to calculate and manage complex litigation deadlines accurately
• Excellent verbal and written communication skills with a strong customer service orientation
• Strong problem‑solving abilities and sound judgment
• Exceptional organizational skills with the ability to prioritize competing deadlines in a fast‑paced environment
• Impeccable attention to detail and commitment to accuracy
• Proficiency with Microsoft Office applications, including Outlook, Word, and Excel
• Ability to work independently and collaboratively within a legal support team

Physical and Work Requirements

• Fully on‑site role with regular in‑office attendance
• Ability to lift and carry up to 25 lbs (files, mail bins, office supplies)
• Frequent walking, standing, bending, and movement throughout the office
• Ability to sit for extended periods while performing computer‑based and clerical tasks
• Prolonged use of computers, typing, and screen exposure
• Operation of standard office equipment (copiers, scanners, printers, and multi‑line phones)
• Standard 40‑hour workweek with occasional overtime as required