Calendar Assistant

TalentHop; United States; Remote; USD 38,000 - 52,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Wellness and mental health support

Flexible paid time off

Equity options

Company-provided 401(k) retirement

Home office setup support and stipend

Job summary

TalentHop is hiring a Calendar Assistant for a fully remote opportunity with a client operating in the court reporting and legal services sector. This role suits an organized professional who can manage scheduling activities and support efficient workflow in a fast-paced environment.

The selected candidate will handle job scheduling, maintain accurate records, manage priorities, and ensure timely communication across teams.

Qualifications

• 1+ year of scheduling, coordination or administrative experience.
• Strong time management and prioritization skills.
• Excellent organizational skills with attention to detail.
• Ability to remain calm under pressure and adapt to changing requirements.
• Willingness to receive coaching and feedback.

Responsibilities

• Manage multiple scheduling tasks while prioritizing urgent and time-sensitive items.
• Maintain scheduling queues, notes, and records.
• Follow up on pending tasks to ensure smooth workflow.
• Adapt to high-volume periods and last-minute changes.
• Coordinate activities using scheduling platforms, ticketing systems, and cloud tools.
• Communicate updates to keep teams informed and accurate.
• Accept guidance and feedback from leadership to improve performance.

Skills

Scheduling & AdministrativeCoord

Task Management & Workflow

Cloud-Based Tools & Google Workspace

Tools

Google Workspace

Job description

TalentHop is hiring a Calendar Assistant for a fully remote opportunity with a client operating in the court reporting and legal services sector. This role is ideal for an organized professional who can manage scheduling activities, coordinate multiple tasks, and support efficient workflow operations in a fast-paced environment.

The selected candidate will handle job scheduling, maintain accurate records, manage priorities, and ensure timely communication across teams. Applicants with strong organizational skills, attention to detail, and experience in administrative coordination are encouraged to apply.

Key Responsibilities:

• Manage multiple open jobs simultaneously while prioritizing urgent and time-sensitive tasks.
• Maintain accurate scheduling queues, notes, and operational records.
• Follow up on pending tasks to ensure smooth workflow continuity.
• Handle high-volume periods and last-minute schedule changes effectively.
• Coordinate activities using scheduling platforms, ticketing systems, and cloud-based tools.
• Communicate updates and maintain operational accuracy across teams.
• Accept guidance and feedback from leadership to improve performance.

Requirements:

• Minimum 1 year of experience in scheduling, coordination, or administrative roles.
• Strong time management and prioritization skills.
• Excellent organizational skills with attention to detail.
• Ability to remain calm under pressure and adapt to changing requirements.
• Willingness to receive coaching and feedback.
• Reliable, punctual, and dependable work approach.
• Technical proficiency, preferably with Google Workspace.
• Previous experience in court reporting or the legal industry is a plus.
• Strong knowledge of:
  • Scheduling & Administrative Coordination
  • Task Management & Workflow Organization
  • Cloud-Based Tools & Google Workspace

Benefits & Perks:

• Medical, dental, and vision insurance options for employees and families.
• Wellness and mental health support benefits.
• Flexible paid time off.
• Equity options.
• Company-provided 401(k) retirement account.
• Home office setup support and monthly internet/phone stipend.